Elizabeth Jakab

ad2ob8@r.postjobfree.com 503-***-**** Deerfield Beach, FL

SUMMARY

Seeking Executive Assistant role with 9 years of experience; adept in managing C-suite calendars, coordinating travel, and preparing for board meetings. Expertise in handling high-volume email communication and creating impactful presentations. Proven track record in organizing cross-functional meetings and supporting high-level executives across diverse industries.

WORK EXPERIENCE

DDJ Myers Phoenix, AZ

Executive Assistant to CEO Mar 2022 - Present

• Manage a comprehensive and dynamic calendar for the CEO, ensuring efficient scheduling of meetings, engagements, and speaking opportunities.

• Coordinate travel logistics and organize company events, including offsite activities and executive-level interviews.

• Handle a high volume of daily correspondence and create effective PowerPoint/Google Slides presentations for various speaking engagements.

Cleo Labs San Francisco, CA

Executive Assistant Mar 2021 - Jul 2022

• Managed and prioritized complex calendars for a team of C-suite executives, ensuring efficient allocation of time and seamless scheduling of critical engagements.

• Coordinated logistics and content for monthly leadership meetings and team offsites, contributing to enhanced team alignment and collaboration.

• Assisted the CFO in organizing and preparing materials for quarterly Board of Directors meetings, ensuring accurate and timely dissemination of information.

XPO Logistics Portland, OR

Senior Administrative Assistant Apr 2017 - Mar 2021

• Managed comprehensive administrative tasks to facilitate the efficiency of both Supply Chain and IT departments, ensuring seamless daily operations.

• Orchestrated intricate domestic and international travel itineraries and accommodations, optimizing time and resources for executive staff.

• Administered the preparation and execution of expense reports, maintaining accurate financial records and supporting budgetary oversight.

PPS Portland, OR

Executive Assistant to CFO Nov 2016 - Apr 2017

• Managed comprehensive scheduling and coordination for Board of Director meetings and corporate conferences, ensuring streamlined communication and event execution.

• Administered processing of travel expenses and reimbursements for the executive team, enhancing the efficiency of financial operations within senior management.

Daimler Portland, OR

Executive Assistant Jun 2016 - Oct 2016

• Managed comprehensive administrative duties, including maintenance of files and records using content management systems like MS SharePoint and Excel, ensuring streamlined office functions.

• Facilitated program support through the preparation and revision of various documents, reports, and spreadsheets, enhancing operational efficiency.

NIKE Beaverton, OR

Executive Administrative Assistant Jul 2014 - Nov 2015

• Facilitated the organization and management of critical calendars and task lists, enhancing overall team productivity and operational efficiency.

• Coordinated and arranged essential travel itineraries, handling sensitive documentation with discretion and ensuring adherence to company protocols.

EDUCATION

North Carolina State

Spanish & International Business

Raleigh, NC

Cornell University

Project Management & Project Leadership

Ithaca, NY

SKILLS

Board of Directors Support • Meeting Agendas and Minutes • Advanced MS Office Suite Proficiency • G-Suite

• Executive Schedule Management • Travel Planning • Confidentiality and Discretion • Records Management Databases • Event Calendar Management • Special Event Projects • Personal Assistant Experience • Event Planning

• Professionalism • Project Management • Detail Oriented • Complex Calendar Management • Expense Reports • Highly Organized and Not Easily Flustered • Used to a Fast-Paced Environment • Facilitating Meetings • Manage Executives • Interpersonal Skills at All Levels • Gatekeeping Approach to Executive Support • Responsive • Judgment

• Global Perspective • Strong Written Communication Skills • Communication Skills • Organized • Ability to Work Independently or as a Member of a Team • Strong Advanced Excel Skills & Experience Working With Large Data Files • Strong Research, Analytical and Problem-Solving Skills • Proven Ability to Interact With Various Departments Across an Organization • Entrepreneurial Attitude and Work Ethic

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