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RESUME

Name: MUKAMA Grace

Address: Box 23301 Kampala, Uganda

Telephone number: +256-***-***-***; or +256-***-***-***. Email address: ad2nyx@r.postjobfree.com; & ad2nyx@r.postjobfree.com 1. Background Information:

Generally, the details presented in the resume demonstrate the previous professional training and experience in the field of Financial Accounting, Management Accounting, Financial Management, Taxation, Auditing as well as Strategic Management, Business Process Management, Human Resource Management, Management of Cooperative organizations, etc, which are relevant to the position to which it is related.

I have got passion and love of engaging with community groups, people at grassroots and Projects with the mission and objective of improving communities/peoples livelihoods, in addition to fighting and reducing poverty at grassroots levels.

2. General Skills and Experience:

2.1. Strategic and Business Planning

I have strategically participated in strategic planning of the organisations I have worked with and have supported in the development of Business Plans and concept papers thereof. I have prepared Business Proposals for investments that are material to the organisation including guiding management in decisions of which products or systems to invest.

2.2. Budgeting and Treasury Management

I have attained professional skills and experience in areas of Budgeting and Costing Management prevalent to private and public sector organisations as well as Non-Government Organisations (NGOs). The skills attained as well include preparation of periodic budgets as well as cash flow forecasts prepared on a rolling basis, preparation of budget monitoring (execution) reports for treasury management as well liquidity reports such as working capital management reports showing status of available funds, accounts receivable, liabilities and other accounts payable categorised in short-term and long-term obligations, etc.

They as well include management of capital structure of the organisation including advisory to the ideal structure based on the size and nature of the organisation. Page 2 of 12

2.3. Business Process Management and Information Systems The skills attained include design and implementation of business processes that affect financial management for all accounting and financial systems, development of Chart of Accounts, implementation of ERP or Financial Management Information Systems such as Peachtree Accounting, QuickBooks, Sage Pastel, Navision Financials, Tally Financials as well as Microsoft Excel and other Microsoft office programs.

2.4. Financial Accounting and Reporting

The skills accumulated in my previous experience as well include posting and processing of transaction and accounting data using specialised accounting software’s to generate financial information such as management reports and financial statements that are subject to audits. They as well include analysis of data and information generated by the information systems designed and implemented. 2.5. Financial Analysis

I have gained experienced in performing financial analysis using various tools such as financial ratios to help identify areas of abnormal performance for investigation and guidance to management for appropriate action.

2.6. Taxation and Tax Planning

I have attained knowledge of Ugandan tax system and tax laws including their application in the day to day to organisations. These stem from customs laws and domestic tax laws and their applications to particular organisations.

The experience gained includes the processing of PAYE, VAT and Income Tax Returns (Declarations) processed monthly, quarterly and annually. I have experience in handling and dealing tax officers including tax auditors during compliance assessments and verifications. 2.7. Internal and External Audit Management

I have gained experience in handling internal as well as external audits including their role and impact to the existing systems and processes. I have worked with PIM & Co. Certified Public Accountants and I had unqualified audit opinions in the audits that I conducted for the companies I worked for. 3. Personal Competences

I have acquired and developed analytical skills, interpretational skills, communication skills, team working skills, leadership skills, flexibility in working practices, working with minimal supervision, result oriented, efficiency through timely preparation and production of management reports, quality oriented in financial reporting with no errors, networking skills, presentational skills, among others. Page 3 of 12

4. Training and Education Background:

Currently: Pursuing a Certified Public Accountants Course Institution: Institute of Certified Public Accountants Level: Foundation Level

Currently: 2019 - to date

Institution: Uganda Christian University

Finalising: Masters Degree (Business Administration - Finance Option); Year: 2011

Institution: International Finance Corporation (IFC) – Business Edge

(Hotel Des Mille Collines, Kigali - Rwanda)

Award: Certificate in Finance and Management Accounting Year: 2005-2008

Institution: Kampala International University

Award: Bachelor of Business Administration Degree

(Accounting Option);

Year: 1998-1999

Institution: ICS Centre for Degree Studies

Scranton – Pennsylvania (US)

Award: Certificate (Accounting)

Year: 1996

Institution: Uganda National Examinations Board

Wairaka College

Award: Ordinary Level Education Certificate

Computer Knowledge:

Ms Excel and Word 2010, Ms Power Point

Tally Accounting Financials – Tally Gold Version 9

Quick Books Premier Accountant Edition 2010

Navision Financials and Sage Pastel

Peachtree First/Pro Accounting by Sage 2007

5. Specific Working Experience

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Period : June 2020 – to date

Organization : Initiative 4Relief Uganda

Position : Ag. Finance Manager

Description of Key activities:

Financial Management & Oversight

Provide leadership, and financial insights to the finance and accounting areas of the organization, proposing and implementing improvements in operational management processes to increase efficiency.

Maintain control of the following areas: general ledger, accounts payable, expense reports, and payroll.

Ensure full compliance with Uganda Revenue Authority, NGO Board and returns requirements and be the key contact with bank support personnel and Tax Advisors

Ensure accurate and timely financial reporting for decision making and overall responsibility for maintenance of internal control systems

Collaborate with other contracted finance support teams, and lead finance functions, especially with the budget owners/ manager/ Operations team.

Financial Reporting

Ensure the monthly budget balances report is up to date and shared with budget holders. Minimize the number of errors from the team reports through constant feedback.

Confirm expense codes on all requests as they are received, correct where necessary.

Prepare, analyze, and submit accurate monthly financial and management reports, including; income statement, balance sheet, budget and variance, projections and forecast, and cash flow.

Coordinate the preparation of the audited financial statements and all tax returns Financial Control & Accounting

Observe and implement all I4RU accounting systems, payments, bookkeeping, statutory filing, revenue management, and improvement of payment systems

Ensure that all financial transactions are processed accurately, in a timely manner, in accordance with generally accepted accounting principles through the QuickBooks system, identifying and correcting any variances.

Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.

Manage, oversee, and process all of the following transactions: payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.

Perform month-end closing procedures, including account reconciliations, and updating schedules.

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Budget Management

Support the preparation of periodic budgets and provide clarity where needed.

Ensure budgets are entered into the accounting system.

Share monthly and quarterly BVA reports with budget holders for ease of planning.

Monitor the budget memos and update the approved budgets and QuickBooks with the Budget Memos where needed

Offer periodic training/refresher training to the teams aimed at improving financial management, discipline and accountability as stipulated in our policies and procedures. Period : 2014 May to March 2021

Organization : DIA Africa Impact Media (U) LTD

Formerly MIATV Limited – (Minibuzz) – Uganda Country office Position: Country Accountant/Administrative Officer Organization Summary:

DIA Africa Impact Media (U) Ltd is a social enterprise that produces media to address social issues and generate impact throughout sub-Saharan Africa. With offices in Kenya, Tanzania and Uganda, DIA Africa Impact Media (U) Ltd produces across platforms, targeting media interventions directly at populations at the bottom of the pyramid.

DIA Africa Impact Media (U) Ltd designs African media formats to catalyse change and its programs provide information, promote awareness, and realise accountability across a broad spectrum of society in a manner never previously seen in the region.

DIA Africa Impact Media (U) Ltd is a multi-platform producer that seeks to reach its viewers in every way possible: on broadcast TV, on mobile phone platforms, through social media channels and on platforms targeting the Diaspora.

Description of Key Activities:

Accounting and Finance functions:

● Prepare, examine, and analyse accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

● Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements.

● Analyse business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice.

● Report to management regarding the finances of the Country Office.

● Establish and maintain a comprehensive chart of accounts, and assign entries to proper accounts.

● Ensure timely preparation of monthly Payroll and preparation of staff payslips before end of month

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● Review the country office Bank Statements and prepare Bank Reconciliations statements to be submitted to the country Manager for approval.

● Develop, implement, modify, and document recordkeeping and accounting systems.

● Survey operations to ascertain accounting needs and to recommend, develop, and maintain solutions to financial problems.

● Advise senior management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts.

● Research financial information for audit purposes and financial reporting.

● Analyse financial records and reports and make adjustments as needed.

● Assist auditors in analysis work and assist in year-end closing and audits.

● Prepare and enter journal entries which include correcting entries, allocating expenditures, grant related entries, etc.

● Monitor appropriate sections of the budget(s). Review Budget vs. Actual expenditure reports and give feedback to Country Director and other key staff as agreed.

● Perform the financial administration and reporting of donations and grants which include establishing grant in financial system, preparing budgets and any adjustments.

● Code revenues to proper accounts when funds are received for grant.

● Ensure the smooth flow of routine, administrative work in Country office and office maintenance.

● Oversee administration functions such as reception, office consumables, storeroom management, etc

Procurement

● Ensure that the Country Office procurement policies and procedures are kept up-to-date and that changes are disseminated in a timely manner and that all appropriate staff are trained. Ensure local, national and international procurement practices are compliant with regulations.

● Participate in mobilization efforts and meeting for all new programs and project extensions.

● Participate in finalizing of Procurement Plans for all funds.

● Centralize the supply chain by setting up of effective order management systems including pre- approved, preferred suppliers and framework agreements.

● Ensure that the supply chain is appropriate and cost effective, based on budget, markets, infrastructure, nature of the Country Office Programs, and need for timely delivery.

● Ensure no negative audit observations/findings related to Procurement. If required corrective actions plans are developed & implemented to address audit findings. Stores and Inventory Management

● Provide support to the warehouse team and make sure systems and reporting is in place to allow effective storage and distribution of transit and centralized stocks.

● Ensure stock management systems are implemented, and all key staff know and adhere to policies. Support in monitoring program stock levels and advice on appropriate stocking and replenishment to meet project

● Ensure warehouse and stocks are secure, well managed and documented. Improve on and ensure the accuracy of reporting and tracking databases.

● Ensure regular rotation of stocks (particularly medical items) ensuring limited losses due to the expiration

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● Assist in the preparation of analysis and reports on inventory tracking, movements, etc. Analysis, reporting and follow up of such findings.

● Oversee routine physical stock counts, document discrepancies and report losses to the Country Director

● Ensure receipt and reconciliation is done for all stocks which have been transferred from the warehouse to another location.

Assets Management

● Ensure a centralized asset register is maintained; ensure that all office and program assets are logged. For all assets maintain a tracking system and ensure all assets are issued with unique Country Office asset number, ID tag and are tracked.

● Ensure assets and property are effectively managed, asset list is updated regularly and assets are disposed of according to Company and/or donor regulations. Ensure annual (or bi-annual) asset checks are completed; damage and losses are reported immediately.

● Ensure donor reports for assets are timely completed and submitted to the Finance/Program and other departments as appropriate. Ensure appropriate and timely disposal of assets as necessary according to donor standards and regulations.

Transport, Travel & Fleet

● Ensure management of vehicle fleets is in line with RI standards; ensure that appropriate allocation and safe use of vehicles is achieved throughout the program and ensure servicing and maintenance schedules are adhered to.

● Ensure transport services are cost-efficient and reliable. Ensure the efficient coordination timely delivery of supplies to projects.

● Ensure systems are in place to effectively plan, coordinate and monitor staff travel by road or air

(national or international).

Staff Management:

● Proactively develop the skills of the staff to understand and utilize appropriate tools and services to design and implement quality programming.

● Visit Field offices on regular bases and work with field staff to identify operational needs and ensure that issues are raised with Country Director, Department leads and other staff, as needed, to ensure they are included in new budget development.

● Design and implement capacity-building opportunities to strengthen the capacity of the Country Operations staff.

● Provide feedback through regular performance evaluations and ensure staff are held accountable in accordance with the Human Resource policies.

● Oversee Government liaison including facilities in local registration renewals, Visa approvals for international staff and visitors, Import and Export permissions

● Ensure office compliance to global IT policy and procedure, standard equipment and licenses Others

● Working with Security, make sure the practical and effective implementation of the country security guidelines are in place for all logistics activities. Page 8 of 12

● Review monthly Logistics’ reports and give feedback to all operations staff, Department Managers and other key staff as needed.

● Work in close collaboration with other members of the team; sharing information on the assessments and proposed interventions, providing overviews of logistics requirements for the development of project proposals and subsequent projects

● Perform any other duties as assigned by the management. Period : 2010 to 2014 April

Organization : LIFEMATE Coffee (Rwanda) Ltd

Position : Finance and Human Resource Manager

Company Description

Lifemate Coffee (Rwanda) Ltd is a coffee producer and trader in Rwanda, a country located in the heart of East Africa. Rwanda has unequalled coffee qualities and is the only African country to have hosted Cup of Excellence competitions. Coffee connoisseurs call Rwandan coffee Super Special because of its unique body and flavour. Many traders offer Rwandan coffee to roasters for blending and upgrading cheap, low-cost coffees from different parts of the world. Lifemate Coffee (Rwanda) Ltd is a social company and works to improve the community through market-based initiatives. Lifemate Coffee Company produces and offers premium coffee as provided by nature and offers a variety of grades, washes and screens of quality Arabica coffee. Lifemate is a coffee producing and trading company. Rwanda was discovered of recent to have unequalled coffee quality.

Coffee washing is a process that has given Rwanda coffee international attention and since the advent of Rwanda's coffee as a super-premium type; it has been used as a blend for low quality coffee from large volume producer Countries. Lifemate mission is to supply: A) Super premium Single origin Fully Washed Specialty Rwanda Coffee. (i) Aromec is a brand for this coffee and all coffee that is roasted is at 80%+ purity level (ii) Green form: Blended Rwandan Coffee. Description of Key Activities:

● Assist in planning and coordinating the administrative and finance functions

● Participate in preparation of Company Business Plans

● To assist the Production Manager in managing the operations, budgeting and costing the output at the different Coffee washing stations

● Liaise with the approved farmer cooperative societies to ensure availability of coffee cherries and dried parchment coffee by organizing financing in advance

● Ensure that operations of cooperative societies and individual farmers/implementing agencies and operating partners are audited prior to provision of advance finances/crop financing

● Together with the Production Manager, ensure that farmers organized under the umbrella cooperative societies are trained in management of the operations of their societies, trained in good farming practices in order to increase on the output for sustainability

● Preparation of Corporate Budget, Prepare budget execution reports and cost analysis

● Cash flow planning and preparation of periodic Cash flow forecasts Page 9 of 12

● Management and control of entity expenditure, Manage Petty Cash and Imprest System

● Preparation of weekly and monthly financial and Inventory movement reports

● Preparation of monthly Budget Execution Reports

● Preparation of consolidated Interim and Final Financial Statements

● Preparation and Review of Job Descriptions plus Preparation of staff SMART objectives

● Review of staff performance through performance appraisals system

● Payroll Management and staff rewards, Recruitment and staff development

● Management of Chart of Accounts through its review and Maintain the Asset Register

● Developing and regularly review the Accounting and Internal Control System and ensure their effectiveness

● Coordinate all decentralized stores and Inventory management/operations

● Preparation of Tax Returns for VAT, PAYE and CSR Period : 2008 - 2010

Organization : Riviera High School

Kigali - Rwanda

Position : School Accountant

School Description

Rivera High School is a private institution that was founded in 2007. This was in response to the President’s appeal for private investors to enter into the education sector. It is a high-quality secondary boarding school, for boys and girls, with capacity for a total of over 600 learners. Opened in January 2007, it is recognized for its high quality in terms of academic performance and student discipline.

The school offers the Rwanda National curriculum under the Rwanda Education Board (REB) and the Cambridge International curriculum at ‘O’ and ‘A’ levels. We have the added benefits of computer studies, practical science work carried out in a lively but strict learning environment. The school prides itself in a teaching staff made up highly qualified and well-trained professionals. The recruitment process ensures that a prospective teacher shows demonstrable competence in the subject area and also in mentorship.

Riviera High School is well equipped with an outstanding standard of facilities. In addition to its teaching, administrative and living space, the school has science laboratories, IT resource centre with internet, a spacious library and an array of sports facilities including a well-kept standard swimming pool.

Description of Key Activities:

● Prepare books of accounts including ledgers and trial balances using the computerized accounting software (Tally Financials)

● Prepare Budget and Budget Execution Reports/management accounts

● Process payments for suppliers

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● Ensure that financial accounting procedures are adhered to in performance and execution of the finance and accounting functions

● Perform bank reconciliation for both local and foreign currency bank accounts

● Manage Payroll and staff emoluments including the computation of statutory deductions.

● Preparing Cash flow forecasts and advise on working capital of the school

● Keep a track record of the students accounts and respond to queries on timely basis

● Prepare Debtors Analysis and enforce payment of student’s subscriptions

● Manage and continuously maintain the Chart of Accounts

● Supervise the stores operations and monitor the inventory movements in order to maintain timely replenishment of stores

● Manage Petty Cash and Bank Operations

● Prepare Returns for PAYE, NSSF and FARG

● Preparing Financial Statements

Period : 2004- 2006

Organization : PIM & Co. Certified Public Accountants Position : Audit Assistant

Company Description

PIM+CO. is an independent accounting firm. It was registered on 16th May 1986 and has its offices at Adam House, Plot 11 Portal Avenue, Kampala.

The firm combines an excellent knowledge of the environment, which only an indigenous firm can boast of, with the flair of an international firm arising from its history. It emerged from the then Deloitte, Haskins and Sells, an international firm, and all its senior staff worked with that firm before it closed its Kampala offices in 1986.

Objectives:

To provide a high-quality professional service to clients in the following areas:

● Auditing and Investigations Services

● Accounting Services

● Basic Accounting Systems and Administrative Procedures

● Tax Services

● Management Consultancy Services and Corporate Advisory Services. Description of Key Activities:

● visit client sites and talk to different levels of management to understand the business and their needs

● plan, carry out and in some cases design bespoke audit procedures and tests

● attend meetings and interview staff to gather audit evidence Page 11 of 12

● examine accounts, financial records and other documentation

● observe stock takes and/or other business procedures and use analytics to assess financial reporting, fraud or operational business risks

● prepare or contribute to a final audit report, including making recommendations for improvements to systems or processes

● discuss the conclusion and recommendations from the audit with clients

● Inspect account books and accounting systems for efficiency and use of accepted accounting procedures (GAAP and/or IFRS)

● Assess financial operations and make best-practices recommendations to management

● Assess financial operations and make best practices recommendations to management

● Examine financial statements to be sure that they are accurate and in compliance with applicable standards (e.g., SAS, SSAE) and regulations

● Work towards your chartered accountancy qualification, which could include periods of study leave.

● Conduct both Interim and Annual Audits

● Participate in the provision of non-Audit services such as Tax Advisory Services, preparation of clients’ books of Accounts.

● Participating in due diligence assignments in takeovers and liquidation of companies. 6. Other information:

6.1. Success Factors:

● A strong team player, with good communication and diplomatic skills.

● Very good analytical and information management skills.

● Good organizational skills and ability to work under/manage Stress.

● Flexible and creative in planning and problem solving.

● Attention to detail, ability to follow procedures and meet deadlines and work independently and cooperatively with team members.

● Skill in maintaining professional internal and external relationships.

● Maintain confidentiality of sensitive information both for the staff and the organization. 6.2. Hobbies

- Undertaking Research,

- Reading Novels,

- Volunteering,

- Music Dance and Drama, and

- Watching Sports among others.

7. Referees:

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1. Mr. Kees ROTTEVEEL

Former Senior Producer

DIA Africa Impact Media Ltd. (MIATV Ltd)

Tel No. +256-***-***-***

+31-651-***-*** (WhatsApp)

Email: ad2nyx@r.postjobfree.com

Website: www.mediahq.tv

2. MUGYEMA Andrew

Director

MEDIA STEPS LTD

Tel No. +256-***-***-***

(And Former Director – DIA Africa Impact Media Ltd) Box 24371, Kampala

Tel: +256-***-***-***

E-mail: ad2nyx@r.postjobfree.com

3. NAMULINDA Juliet

Former Manager

DIA Africa Impact media Ltd. (MIATV Ltd)

Tel: +256-***-***-***

Box 2492

Kampala

E-mail: ad2nyx@r.postjobfree.com

I hereby certify that the Information given in these Curriculum Vitae is true and correct MUKAMA Grace

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