JG

OBJECTIVE

To become a valuable member of the administrative and support team with a dynamic company.

To continue to learn, to be challenged and to accept greater responsibility.

SKILLS

Microsoft Word, Lotus Notes, Lotus Word Pro, Lotus Freelance Graphics, Lotus 1-2-3, Word Perfect 5.1, Excel, Microsoft Outlook, PowerPoint, Storms, GIS Web, Iviewer, PeopleSoft, Oracle, Markview, i-expense

JOSIE GATTO

EXPERIENCE

April 2021 – Present

Various Executive Assistant Roles with different Temp Agencies.

BMO FINANCIAL GROUP (Contract)

March 2020 – April 2021

Administrative Assistant

Reporting to: Managing Director, Head of Infrastructure Security and Security Architecture, Director, Enterprise Platform Security

& Director, Enterprise Network Security

Calendaring and Scheduling of meetings, appointments, expenses (Concur), payroll, typing memos daily. Ordering office supplies. Organize events/Town Halls/Special Occasions. Assist in administering departmental activities, Update organizational charts & DS Lists.

Assist with all departmental occurrences that may happen.

OFFICE TEAM (Oracle Toronto 277 Front Street)– Contract)

June 2017 – Dec 17, 2019

Executive Assistant

Reporting to VP, Product Management and VP, of Product Development

Co-ordinate schedules, Calendaring and Scheduling of meetings, appointments, expenses (SAP), payroll, typing memos daily. Ordering office supplies, mail distribution, keeping the filing systems up-to-date. Monitor and report employee vacation and other time off. Organize events/parties/special occasions. Assist in administering departmental activities & maintain/update organizational charts. Assist with all departmental occurrences that may happen.

ADECCO (METROLINX Temporary assignment)

April 2017 – June 1, 2017

Administrative Assistant Program Management, Capital Projects Group. Co-ordinate schedules, meetings, appointments, expenses, travel arrangements. Ordering office supplies, mail distribution, keeping the filing systems up-to-date.

Assist with all departmental occurrences that may happen.

OFFICE TEAM (VARIOUS CONTRACT POSITIONS)

May 2016 – April 2017

Executive Assistant

Co-ordinate schedules, meetings, appointments, expenses, payroll, typing memos, ordering office supplies, mail distribution, keeping the filing systems up-to-date. Track, monitor and report employee vacation and other time off. Assist in administering departmental activities & maintain/update organizational charts. Assist with all departmental occurrences that may happen.

INTACT FINANCIAL CORPORATION

(Maternity Leave Contract Assignment)

Nov 2015 – May 2016

Executive Assistant, Human Resources

Co-ordinate schedules, meetings, appointments, expenses, travel arrangements, paying invoices. Ordering office supplies, mail distribution, keeping the filing systems up-to-date. Track, monitor and report employee vacation and other time off. Assist in administering departmental activities including taking minutes. Maintain and update organizational charts.

Working with Peoplesoft and Oracle to obtain employee Information, assist with all departmental occurrences that may happen.

VARIOUS CONTRACT ASSIGNMENTS

Administrative Assistant Roles

June 2013 – November 2015

Co-ordinate schedules, meetings, appointments, expenses, travel arrangements, paying invoices. Ordering office supplies, mail distribution, keeping the filing systems up-to-date. Assist with all departmental occurrences that may happen.

MILLER THOMSON LLP

Administrative Assistant reporting to the

Chief Information Officer, I.T. Department

June 2012 – June 7, 2013 (Maternity Leave) Support the CIO with all administrative responsibilities Co-ordinate schedules, meetings, appointments, expenses, travel arrangements, paying invoices. In charge of placing all orders through the company Purchase Order Systems. Ordering office supplies, mail distribution, keeping the filing systems up-to-date. Assist with all departmental occurrences that may happen.

ENBRIDGE GAS DISTRIBUTION INC 2003 - 2012

Quality Assurance/Business Continuity

- Administrative Co-Ordinator Jan 2011 – May 2012

Support Manager & staff within the QA/ Risk Management Teams. All Administrative responsibilities required by department. Set up room and place order with cafeteria when required. Co-ordinate schedules, meetings, appointments, events, travel arrangements, expenses (SAP). Keep employee files current within the PeopleSoft tracking system. Track, monitor and report employee vacation and other time off. Assist in administering departmental activities including taking minutes. Maintain and update organizational charts. Produce monthly reports from PeopleSoft

Distribution Asset Management (DEPT AT ENBRIDGE GAS)

Administrative Co-Ordinator May 2004 – Jan. 2011

Administrative Coordinator Role provides a full range of assistance to the Entire dept. within Distribution Asset Management.

Tracking People soft for over 70 employees, EFS Invoicing,

coordinating meetings, appointments, travel arrangements, Using the GIS system to enter Mark-ups, Knowledge of I viewer. Using Storms for verifying correct WR #’s, helping out with Municipal Letters, back-up for the on-call schedule, ordering office supplies, mail distribution, IT requests, organizing office moves, updating our phone list and everyday incidents that may occur.

Land Department (ENBRIDGE GAS DISTRIBUTION)

Administrative Assistant March 2003 – May 2004

Supporting the Manager of Land Services - Responsible for Vacation Tracker, People Soft, Invoice Tracking and Administration in the EFS Oracle Portal and all necessary admin work. Assisting with all the Information that is needed for the Scorecard. Experienced and Trained on the Teraview On-Line Ontario Land Registration System

IBM CANADA

Administrative Assistant Nov 2000-Dec.2002

Responsible for managing 4 Senior Leaders calendars, which included scheduling all meetings and appointments. Attended meetings to take minutes. Organized all functions and events.

In-charge of all the travel arrangements & expenses. Handled all in-coming calls, managed all bookings for the Executive Boardroom and Conference Room, also helping out with booking any meeting room within IBM. Reserved all conference calls and bookings for LCD Projectors. Was in charge of all the billing required in the Admin Service Center for all the print requests, in focus Bookings, and Productivity Helper duties.

Responsible for sending out all Mass Mailings. In charge of delegating workloads to peers when needed.

EDUCATION

Seneca College of Applied Arts and Technology

Graduated 1991

Completed the 2 Year Executive Assistant Program

Customer oriented with good communication and interpersonal skills, works well with minimal supervision, easily adaptable to new procedures and environments. Excellent organizational and co-coordinating abilities, manages time efficiently; able to prioritize workloads to meet deadlines.

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