Leonor Iparraguirre

San Francisco - Bay Area

925-***-****

ad2ngm@r.postjobfree.com / linkedin.com/in/leonor-iparraguirre-64665513 EXECUTIVE ASSISTANT

A highly Organized Executive Assistant with career expertise and proven track record in providing administrative support to senior-level leadership. Proficient in coordinating, scheduling, and preparing meetings and presentations, catering as well as setting up WebEx and video conferences. Demonstrated expertise in establishing and maintaining vendor contracts. Energetic professional with a history of building successful, robust relationships with internal and external customers to accomplish organizational goals and objectives. Bilingual – fluent in Spanish AREAS OF EXPERTISE

Executive/Administrative Support Customer Service Travel Arrangements Calendar Management Expense Reports Event Planning Onboarding Meeting Preparation TECHNICAL SKILLS

MS Office: Word, Excel, PowerPoint, Contract Management System, Workday, Concur, WebEx, Outlook & Corporate time, Google Apps, Google Suites, Oracle calendar, Zoom. PROFESSIONAL EXPERIENCE

Actym Therapeutics, Inc., Berkeley 05/2022-02/2023 Executive Assistant

Supported President, CDO, CBO and department of 23 people (Director’s and staff) including all administrative duties in a start-up environment.

Scheduled and handled all logistics for Board of Director’s meetings.

Coordinated, scheduled, and prepared for meetings or presentations, catering and set up Zoom conferences.

Provided logistics support for HR (recruiting, scheduling, calendaring live and virtual interviews).

Initiated the signing process for approved documents using DocuSign. Genentech, South San Francisco 07/2016-01/2022

Sr. Administrative Associate, Product Development Regulatory Documentation Supported department of 42 people of Director’s and staff: managed multiple complex calendars, (scheduling, proactively resolving conflicts, etc.).

Sr. Administrative Associate, Product Development Commercial Regulatory Affairs 05/2006-07/2016 Supported department of 36 people of Sr. Director’s and staff for Ad Promo, Commercial Labeling and Strategic Labeling: managed multiple calendars (scheduling, proactively resolving conflicts, etc.)

Coordinated, scheduled, and prepared for meetings or presentations, catering and set up WebEx as well as video conferences.

Maintained sound understanding of global network, shifting priorities, business goals and environment ensuring senior leaders can focus on strategic priorities.

Maintained strong relationships with internal and external partners.

Anticipated the needs of global leaders and organizations.

Liaised with Sr. Admins across the organization to problem solve and execute on priorities.

Gathered and compiled information for the department.

Set up interviews and assist with new hire on boarding logistics.

Created expense reports and processed payments.

Set up and maintain vendor/consultant contracts.

Maintained copy room, ordered office supplies and equipment.

Managed Domestic and International travel coordination.

Planned and coordinated department off sites.

Maintained org charts and distribution lists.

Managed and treated highly confidential information professionally and with utmost integrity. Leonor Iparraguirre Page Two

Adecco (Genentech), South San Francisco 02/2006-05/2006 Sr. Administrative Associate, Commercial Regulatory Affairs Supported Director’s and staff; maintained multiple calendars, set up meetings, teleconferences and catering.

Created expense reports and processed payments.

Set up interviews and handled the logistics for on boarding.

Maintained mailroom, ordered office supplies and equipment.

Set up travel arrangements.

Planned and coordinated department offsite.

Maintained org charts and distribution lists.

Administrative Associate, GLP/QA, 01/2006-02/2006

Supported Director and staff, calendar management, e-mail and correspondence.

Ordered office supplies, scheduled meetings and ordered catering. Sr. Administrative Associate, Corporate Engineering, 10/2005-11/2005 Supported Senior Director and staff, Managed complex calendars, multi-point teleconference calls, heavy travel arrangements and catering.

Supported on-boarding activities within Corporate Engineering and worked with other administrative assistants providing support activities as needed. ACME & Sons Sanitation, Martinez, CA 04/2005-10/2005 Coordinator, Dispatch/Service & Pick-Up/Delivery

Provided the highest level of customer service.

Managed dispatched information to the drivers.

Verified and confirmed customer orders.

Scheduled daily pick-up & delivery run sheets.

Monitored the inventory for the Martinez yard.

Managed information for vendors, customers, employees and other personnel as necessary for the Martinez yard. Point person to and direct activities of the drivers by mobile phone. ADDITIONAL RELEVANT EXPERIENCE

Turner & Associates, Receptionist/Office Assistant Adecco (Genentech), Sales Operations Administrative Associate Maui Pineapple, Inc., USDA Accounts Manager

CPN International, Inc., Service Administrator

EDUCATION

State Certified Phlebotomist, Certified Medical Assistant/EKG Phlebotomy Plus, Walnut Creek

TRAINING AND PROFESSIONAL DEVELOPMENT

Solving Communication Problems

Taking the Lead: Situational Self-Leadership

Phone Etiquette

Reader-Centered Business Writing

Time Management

Efficacy for Strategic Personal & Professional Success People Process Stress Management

Crucial Conversations

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