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Carol L. Beausoleil

**** ****** **** ******** *******, PA 19462 484-***-****

ad2msn@r.postjobfree.com

Summary

• Proven experience as an Executive Assistant.

• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.

• Excellent written and verbal communication skills, including strong editing and proofreading abilities.

• Proficient in using productivity tools, such as MS Office suite (Word, Excel, PowerPoint) and email management systems.

• Ability to maintain a high level of confidentiality and discretion in handling sensitive information.

• Strong attention to detail and accuracy in all aspects of work.

• Proactive and resourceful problem-solving skills, with the ability to anticipate needs and provide timely solutions.

• Excellent interpersonal skills and the ability to interact professionally with individuals at all levels, both internally and externally.

• Strong professional presence and the ability to represent the CEO and the organization effectively.

• Flexibility and adaptability to changing priorities and work demands. Experience

Executive Assistant to CEO

February 2023 to January 2024

Network Partners Group

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments, meetings and conferences; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

• Prepares and reviews documents, reports and presentations for the CEO, ensuring accuracy and quality.

• Plans, coordinates, and ensures the CEO's schedule is followed and respected.

• Provides "gatekeeper" role, creating win-win situations for direct access to the CEO's time and office by answering phones, fielding calls and taking detailed messages.

• Acts as a liaison between the CEO and internal/external stakeholders, including board members, senior executives, clients, and other business partners.

• Communicates with the general staff on the CEO's behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the senior leadership team. Provide a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

• Participates as an adjunct member of the Senior Leadership Team including assisting in scheduling, attending meetings, taking detailed minutes, distributing them to relevant parties, and designates and follows up on assigned action items.

• Assists in preparing the agenda of senior management team meetings, preparing presentations, and briefing materials for the CEO.

• Conducts research and gathers information on specific topics as requested by the CEO.

• Works closely and effectively with the CEO to keep him well-informed of upcoming commitments and responsibilities.

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• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service & response.

• Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.

• Forward-looking thinker, who actively seeks opportunities and proposes solutions. Head of Business Operations

November 2017 to January 2023

Kinetic Ceramics LLC – Ambler, PA

Oversee daily operations and organizational effectiveness by fostering collaboration between departments. Manage the company’s human resources, procurement, project management and administration functions and department staff. Additionally, work with executive team to determine and maintain budgets, determine head count and direct the development, implementation and improvement of policies, processes and procedures.

• Formulate business strategy with others in the executive team.

• Design policies that align with overall strategy.

• Implement efficient processes and standards.

• Oversee the implementation of technology solutions throughout the organization.

• Manage contracts and relations with customers, vendors, partners and stakeholders.

• Oversee expenses and budgeting to help the organization optimize costs and benefits.

• Mentor and motivate teams to achieve productivity and engagement.

• Report on operational performance and suggest improvements.

• Ensure operations run smoothly and that people are productive. Executive Assistant/Facilities Manager

May 2015 to July 2017

Linde Engineering North America – Blue Bell, PA

• Provide high-level support to CEO by managing research and statistical reports with colleagues.

• Manage everyday activities and assure that the office runs smoothly.

• Conduct new employee orientations. Train and manage administrative staff.

• Communicate and negotiate with vendors.

• Analyze cost reports to determine cost-savings.

• Conserve executive's time by analyzing incoming correspondence and planning their distribution path.

• Complete projects by delegating work to the staff and following up on results.

• Maintain colleague and customer confidence by keeping proprietary information confidential.

• Represent the executive by attending meetings in the executive's absence.

• Provide legacy and historical reference by developing a retrieval system.

• Maintain professional and technical knowledge by attending workshops and conferences.

• Managed facilities with property management to ensure compliance with all regulations including security and emergency preparedness procedures were implemented properly. Page 3

Project Manager

June 2013 to May 2015

Linde Engineering North America – Blue Bell, PA

• Identify the scope of the project while keeping the team engaged and updated to ensure all project team members are communicating and sharing pertinent information.

• Evaluate the progress of the project to ensure that the timeline is followed steadily and consistently and identifying potential.

• Research various aspects of the project while working with other departments such as procurement, engineering, and document control anticipating that at some point the research may become vital for the project.

• Manage and train all new LENA employees on the company CRM system. Serve as a home-base troubleshooter while managing the databases of all Blue Bell based projects.

• Internal Auditor – work with the Quality Six Sigma Department planning and executing audits on various departments within the company to ensure compliance within the organization. Athletic Director

June 2008 to June 2012

Archdiocese of Philadelphia – Philadelphia, PA

• Coordinate and over-see all daily, monthly, and annual department activities.

• Interview, hire, and train new department personnel.

• Assist the managing director with various projects and daily transactions and events.

• Effectively manage departmental expenses to stay within the allocated budget.

• Provide detailed monthly departmental reports and updates to senior management.

• Successfully manage the activities of 14 different geographical regions and 140 administrators within the five counties in the Philadelphia area in regard to the department's athletic programs.

• Coordinate logistics for athletic activities and tournaments which include sites, speakers, volunteers, and finances for the department's orientations and conferences.

• Create training manuals/handbooks targeted at resolving even the most difficult issues.

• Effectively communicate with department team members to maintain clearly defined expectations.

• Address questions and resolve issues and complaints.

• Address and resolve negative customer feedback immediately.

• Provide a high level of product and leadership support to representatives and clients.

• Develop and implement policies, procedures, and process improvement initiatives.

• Direct contact with business managers, principal, parents, members of the school board.

• Coordinate functions with community committees and area business leaders.

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