Elisa Reyes

**** ***** **** **

Houston, Texas **049

832-***-****

OBJECTIVE

To secure a position with a well-established organization with a stable environment that will lead to a lasting career in the field of accounting.

SUMMARY QUALIFICATIONS

A self-motivated and organized professional with over 13 years experience in accounting and administrative assistant

A responsible, reliable, and rapid learner

Known for honesty, integrity, and friendliness

Acquire skills quickly and successfully to take on new challenges.

Strong work ethic and determination to complete tasks accurately and in a timely manner.

EXPERIENCE

AP Specialist/Staff Accountant

S+S Industries, Houston, Texas 08/2022 – 07/2023

Processed and ensured all invoices and bills were paid in a timely and accurate manner.

Maintained vendor files by adding and setting up new vendors in Sage. Maintained files of completed W-9’s for all vendors.

Prepared excel spreadsheets to maintain monthly recurring invoices, utilities, and credit card statement.

Prepared weekly AP aging reports for payment run.

Maintained monthly open PO reports and receipt clearing reports.

Maintained records of all invoices, reports, and receipts to their proper locations.

Requested approval for non-po invoices and coded to the correct GL accounts.

Processed wire transactions, uploaded ACH payments, and uploaded positive pay in the bank.

Prepared and processed weekly payment runs.

Reconciled credit card statements for 10 plus employees.

Processed credit card payments.

Prepared all AP related documentation for audits.

AP Specialist

Prime Downhole Manufacturing, Houston, Texas 10/2019 – 07/2022

Processed a high volume of invoices and employee expense reimbursements for weekly payment and ensured all appropriate documentation and approvals are in the accounting system.

Prepared and processed weekly check runs.

Closely worked with the purchasing department to trouble shoot and resolve discrepancies between invoices and POs in a timely manner.

Reviewed monthly AP aging report.

Assisted with monthly AP close.

Assisted with monthly AP accruals.

Prepared all AP related documentation for annual audits.

3-way PO matching (invoice, purchase order, and packing slip) before processing invoices

Requested approval and verified GL coding for non-po invoices.

Managed the accounting inbox to respond to all vendor issues and other incoming inquiries.

AP Specialist (Contract Work)

Robert Half – National Multiple Sclerosis Society, Houston, Texas 04/2019 – 10/2019

Managed expense reports

Matched invoices with purchase orders

Coded the general ledger and processed vendor invoices.

Communicated with vendors.

Retrieved W-9 from vendors to set up in system.

Reviewed check runs and EFT reports.

Data entry

Scanning and filing documents into local drive.

Prepared checks for mailing

AP/AR Clerk

Fluid Systems Inc., Houston, Texas 09/2018 – 02/2019

Received and entered customer payments into the system on a daily basis.

Managed expense reports

Developed reports to detail aging and past due accounts for controller.

Initiate collections proceedings against accounts past due more than 30 days.

Entered in sales orders and purchase orders.

Account reconciliation

Assisted with HR duties.

Created invoices and issued them to customers.

Coded the general ledger and processed vendor invoices.

Entered in receiving documents into All Orders system.

Open and distributed mail

Communicated with customers on any billing questions or concerns they had regarding their invoices.

Maintained receipt summaries of payments received.

Matched invoices with purchase orders

Processed credit card payments.

Uploaded invoices to customer portal

Data entry

Assisted with answering phone lines.

Maintained accounting and HR files.

Accounting Assistant (Contract Work)

Palko & Associates LLC, Katy, Texas 01/2018 – 08/2018

Processed vendor invoices

Scanning of documents into system

Created reports for weekly check run.

Managed the weekly check run.

Prepared vendor checks for mailing.

Data entry

Communicated with vendors.

Filed invoices alphabetically.

Checked and made sure all invoices were paid.

Created pivot tables from reports.

Billing Coordinator

Boasso America, Channelview, Texas 11/2014 – 10/2017

Gathered customer work orders to bill through the company’s accounts receivable systems.

Created invoices and issued them to customers.

Calculated the total charges on the invoices to process them out.

Checked the invoice for accuracy.

Communicated with customers on any billing questions or concerns they had regarding their invoices.

Managed payroll for 40 plus truck drivers.

Entering numbers in Excel spreadsheets

Data Entry

Assist with answering phone lines.

Scanned documents in the company’s computer system for future review by other internal departments as well as out of state offices.

AP/AR Clerk/Office Assistant

Integra Logistics Services, Houston, Texas 04/2010 – 10/2014

Assisted accounts payable department: processed 50-100 invoices daily.

Posted invoices into computer system and communicated with vendors.

Assisted with retrieving rates for vendors.

Printed checks from company’s accounting system

Assisted with accounts receivable department.

Retrieved unpaid invoices from company’s accounts receivable system and processed invoices out for second request.

Stuffed, sorted, and mailed checks out

Filed invoices alphabetically.

Managed all document scanning (100+/day) and logged them in the company’s proprietary computer system for future review by other internal departments as well as the company’s out of state offices.

Supported additional functions in administrative and reception areas as needed.

Answered incoming calls on a 6-line phone.

Received and distributed faxes and mail in a timely manner.

SKILLS

Working with customers, vendors, and management

Able to prioritize

Excel, Word, QuickBooks, Gmail, and Outlook

Training

Team player

Attention to detail

Education

High School Diploma - 2007 North Shore High School, Houston, Texas

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