PROFESSIONAL SUMMARY

Seasoned Facility Coordinator with more than 20 years of experience in fast-paced corporate environments. Excellent at managing and coordinating people, projects, timelines and budgets. Track record of achieving exceptional results in high-pressure corporate settings in Manhattan.

WORK EXPERIENCE

BlackRock (cwk), New York, NY November 2022 - Present Facilities Coordinator (November 2022 – Present)

• Triage and direct implementation of all facilities-related requests

• Maintain physical space, ensuring a safe, clean and functional environment

• Schedule and coordinate logistics and implementation of general maintenance, repairs and remodeling projects

• Interface with HR and IT for building access, flex and permanent seating arrangements

• Analyze internal processes and recommend any procedural or policy changes to improve office culture

• Work as liaison between firm and building management on all fire safety and emergency management drills

• Oversee and optimize day to day-to-day deliveries; mail, inventory of office consumables, food and beverages

• Ensure optimal functionality of office equipment, including mail room and kitchen Cerberus Capital Management, New York, NY February 2018 – November 2022 Facilities Coordinator (February 2018 – November 2022)

• Triaged and directing implementation of facilities-related requests.

• Operated 5-person Mailroom for Private Equity Firm with 400 employees and 60 Billion AUM.

• Responsible for handling confidential and sensitive information for C-Suite executives, including all domestic and international shipping services.

• Scheduled and coordinated order-fulfillment with outside vendors.

• Coordinated with mail room colleagues to insure timely delivery of mail to respective floors/departments.

• Managed log sheets for all incoming and outgoing deliveries.

• Handled all company internal moves in coordination with HR/Facilities

• Ordered supplies and maintain all mail room equipment.

• Collaborated extensively with Accounts Payable by forwarding all purchase orders/invoices to appropriate person by department.

Taylor and Francis Books, New York, NY May 2006 - January 2018 Facilities Coordinator (2010 - February 2018)

• Received merit-based promotion from mailroom associate based on strong organizational abilities.

• Consistently recognized for exceeding expectations and completing tasks outside of daily job scope.

• Maintained quality control throughout all day-to-day operations within a fast-paced branch employing 150 employees.

• Contributed extensively to hiring initiatives; conducted in-depth training for newly hired employees.

• Collaborated extensively with building management to monitor security and access.

• Used strong organizational skills to manage shipping/receiving operations, ensure on time payment to vendors, maintain proper office supply inventory levels and coordinate use of conference rooms. Robert Mainwaring

Facilities Coordinator

309 East 5th Street, Apt. 12 New York, NY 10003

TEL 917-***-**** ad2k6a@r.postjobfree.com

• Utilized SAP to properly code and approve invoices.

• Worked with Human Resource department to develop employee seating charts.

• Maintained open lines of communication with fire department to promote safety. Mail Room Associate (2006-2010)

• Used strong organizational skills to manage shipping/receiving operations.

• Successfully maintained Neopost mail machine, as well as mail related operations.

• Prepared incoming and outgoing mail for distribution.

• Tracked and maintained records and logs.

The Apprentice, New York, NY 2004-2005

Production Assistant.

• Demonstrated an ability to complete assigned tasks in a fast-paced, deadline driven environment. Arista Records, New York, NY 1992-2004

A&R Coordinator

• Provided direct support to Vice President of A&R within a fast-paced environment.

• Performed various administrative tasks in a timely manner, including scheduling, budget management and travel coordination.

• Demonstrated excellent organizational abilities while coordinating operations with record producers, mixers and artist management.

EDUCATION

University of Georgia, Athens, GA May, 1987

Bachelor of Arts, Psychology

JOB-RELATED SKILLS

• Multiple years of experience effectively managing complex facilities requests

• Strong organization skills

• Resourceful in implementing both planned and spontaneous solutions

• Ability to communicate professionally and concisely with c-suite executives and staff

• Efficient at time-management

• Strong work ethic, consistent, and prompt

COMPUTER SKILLS

Microsoft Office (Word, Excel, PowerPoint)

Contact this candidate