Executive Assistant Administrative

Oak Park, MI ***** • 248-***-**** • ****.*****@*****.***

www.linkedin.com/in/mara-staller-starr

Mara Staller Starr

PROFESSIONAL SUMMARY

Seasoned Executive Assistant with extensive background in creating and streamlining office methods, Outlook calendaring, travel arrangements, expense reports and event planning. Highly experienced and dedicated, with knowledge of office management and supervisory experience in both non-profit and corporate settings. Detail-oriented, organized, conscientious, team player, possessing excellent written and verbal communication skills as well as exceptional customer service and creative abilities.

SKILLS

Microsoft Suite (Outlook, Word, Excel, PowerPoint, Publisher; Visio, SharePoint)

Google Suite (Docs, Sheets, Forms, Slides)

Virtual Meeting Platforms (e.g., Zoom, Microsoft Teams)

Communication Tools (Microsoft Teams)

Concur, PeopleSoft

Adobe Acrobat

Various Database Programs/CRM

Project Management

Event Planning

Highly Efficient

Detail Oriented

Team Player

Organized, Creative

WORK HISTORY

EXECUTIVE ADMINISTRATOR to CEO

Detroit Regional Convention Facility Authority – September 2022 to June 2023

Demonstrated talent for orchestrating multi-calendar schedules and effectively managing workflow and priorities of senior executive leadership

Duties included prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements

Gathered and organized information, communicated with various stakeholders, developed and monitored plans to ensure projects were executed efficiently

Represented CEO/CFO, demonstrating ability to effectively engage with stakeholders

Organized and managed contacts; fostering positive relationships with DRCFA Board Members

Established harmony, cohesion and effective communication across all business units, acting as positive representative of the DRCFA

EMERGING TECHNOLOGY BUSINESS ANALYST

Advantage Technical (contract; Ford Motor Company) – December 2019 to March 2022

Coordinate multiple sources of information to create comprehensive presentation materials and training modules

Conceive and design visual concepts to convey messages via graphics, journey maps, and storyboards

Maintain digital storage of all current Quality Documents, including Rosters, Organizational Charts, Roles & Responsibilities and Business Continuity Plan

Track and manage all Requisitions, Purchase Orders, Invoicing and Receiving

Create and design monthly team newsletter highlighting team accomplishments, descriptions of new projects, acknowledge milestones

SharePoint Administrator; manage and organize online library housing presentation materials, team documentation and workflow management

Support Special Projects

SALES TECHNICIAN / ADMINISTRATIVE ASSISTANT

Blue Cross Blue Shield of Michigan – December 2014 to July 2019

Provided exceptional primary support to multiple directors and their managers as well as secondary support to the Vice President

Prepared correspondence, memoranda, and reports

Scheduled and maintained calendar of appointments, meetings and travel itineraries; coordinated arrangements and submitted expense reports

Created or combined PowerPoint presentations for customer meetings

Maintained department SharePoint site; responsible for document storage and file management

Assisted management in setting up new hires with equipment and appropriate accesses

Made decisions where operational guidelines/procedures were non-existent

EXECUTIVE ASSISTANT to SVP

Hantz Benefit Services – April 2013 to December 2014

Assistant to Senior Vice President and two Sales Specialists in Group Benefits Department

Responsible for maintaining all aspects of specialist's calendar and all information pertaining to group benefit proposals and current plans

Assist account managers, processors and analysts with tasks associated with groups' renewal packages

Prepare expense and mileage reports; coordinate travel itineraries and related arrangements

Development and assembly of Year End Reports, Summary Plan Descriptions, enrollment documents and presentations, and all paperwork for new and prospective clients

Communicated with internal and external contacts verbally and through written correspondence

Organize assignments, files and projects to help maximize executives' time and efficiency

EXECUTIVE ASSISTANT / OFFICE MANAGER

Congregation Beth Shalom – April 1999 to October 2012

Provided excellent executive administrative support to professional staff, executive director, clergy, and board of directors

Designed, developed and produced print communications

Managed synagogue calendar and congregational databases; prepared agendas for Board of Directors, staff meeting minutes, and all correspondence

Tracked supply inventory, researched new vendors and coordinated maintenance for all office machinery

Streamlined office procedures to increase productivity

EDUCATION

Wayne State University, Detroit, MI

Bachelor of Arts, Psychology, with a specialization in Human Development, including all aspects of

child development and behavior

CERTIFICATION

Notary Public, Oakland County, Michigan - 2029

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