JANICE RILEY

Kinnelon, NJ *****-****

***/***-****

ad2i6w@r.postjobfree.com

OBJECTIVE: Senior Executive Administrative Professional providing Fortune 500 and high-profile global organizations with leadership, execution and coordination for efficient and cost-effective operating procedures across numerous industries including Media, Entertainment and Biotech/Pharmaceutical

SKILLS: Word, Excel, Power Point, Outlook

PROFESSIONAL EXPERIENCE

FOSUNPHARMAUSA - Princeton, NJ 3/2023 - 8/2023

Office Manager/Executive Administrative Assistant - Chief Medical Officer

Work with real estate agent to tour sites for new office

Handle calendars for R&D Team

Coordinate/schedule meetings for all visitors from China office who visit New Jersey office

Process invoices for medical contractors

Manage heavy travel schedules for R&D team

Onboard/train new employees for R&D team

MITSUBISHI TANABE PHARMA AMERICA, INC. – Jersey City, NJ 8/2017 – 3/2023

Executive Administrative Assistant – Vice President, Sales and Marketing

Manage heavy travel schedules

Coordinate Regional Business Director Calendars

Preliminary work with production company prior to National Sales Meetings

Monitor travel costs for field Sales representatives

Ensure expeditious flow of voucher approvals from department to Accounting

Initial role as Project Coordinator: Aid in the monitoring of project progress for Veeva tracking; ensure standards and requirements are met through conducting quality assurance tests

Sr. Administrative Assistant – Executive Director, Marketing; Director, National Sales

Manage heavy travel schedules

Handle extremely busy calendar for Sr. Director and National Sales Director

Coordinate all on-boarding meetings for new hires; assisted with interview scheduling

Assisted with coordination of meeting planning trips such as annual National Sales Meeting

Prepare all vouchers for incoming invoices

Reconcile AmEx invoice for Sales & Marketing

Schedule and manage Sales Town Hall and all ad hoc meetings

Assist with coordination of promotional meeting materials

Manage Travel and Entertainment expense reports

Assist Vice President, Sales & Marketing with various tasks

Site Committee member

DeVRY UNIVERSITY - New York, NY (Temporary Assignment) 5/2017 – 8/2017

Executive Assistant - President, Northeast and Midwest

Manage travel for President

Handle extremely busy calendar

Schedule and manage weekly Group Executive Committee meetings

Schedule and manage Town Hall meetings

Update all Power Point presentations for meetings

Update information for IPP/Calibration meetings

Manage expense reports and P-card expenses/submissions

Committee member for Unity Day

JANICE RILEY RESUME

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NOVARTIS CONSUMER HEALTH – Parsippany, NJ 1/2011 – 5/2016

Executive Administrative Assistant – Head, Global DSP

Served as lead administrative and clinical support for Global Head of Drug Safety and Pharmacovigilance and their leadership team

Led collection, tracking and logging of Resource Management data; oversaw contingent worker on-boarding and served as liaison for preferred vendor

Partnered with recruiters to ensure consistent and smooth hiring processes; scheduled candidate interviews; oversaw on-boarding for all new employees

Executed ad-hoc Human Resource projects as assigned

Coordinated bi-weekly leadership team meetings and monthly global team meetings; organized agenda content and guest speakers; responsible for publishing meeting minutes

Provided fill-in administrative support to Global Head R&D as needed

Coordinated all seminars and travel reservations (domestic and international) for leadership team and all of Drug Safety staff

Oversaw attendance tracking; ensured accuracy of organizational charts and contact data lists

Prepared documents, spreadsheets and presentations; member of team that manages all employee-focused site-wide activities

FOREST RESEARCH INSTITUTE – Jersey City, NJ 12/2003 - 1/2011

Executive Administrative Assistant – Director, Drug Safety Surveillance

Managed travel activities for NJ and St. Louis DSS Staff

Assisted with the training of new administrative employees; coordinated interviews with recruiters for potential DSS employees; Coordinated New Employee/Terminated Employee Checklists

Coordinated monthly DSS Staff Meeting and weekly Operations Staff Meeting

Took dictation and prepared DSS Staff Meeting Minutes

Managed departmental budget fact sheets for In-house Contractors, seminars and subscriptions

Managed calendars for Operations group in DSS

SIGNIFICANT PAST EXPERIENCE

WALT DISNEY COMPANY; NEW YORK, NY- Executive Assistant to VP, Educational Publishing

NEW YORK MAGAZINE; NEW YORK, NY - Executive Assistant to Publisher

CONDE NAST PUBLICATIONS; NEW YORK, NY - Assistant to Associate Editor, Glamour Magazine

NICKELODEON STUDIOS (VIACOM); ORLANDO, FL - Administrative Assistant to VP, Mktg./Aff Sales

THE ORLANDO SENTINEL; ORLANDO, FL - Executive Secretary to Vice President Advertising

WALT DISNEY WORLD; ORLANDO, FL - Executive Secretary to Sr. Director Lake Buena Vista Special Events

EDUCATION Gibbs Business School; Melville, NY REFERENCES Upon request

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