Stephanie H. Grossman

ad2hoy@r.postjobfree.com

917-***-****

Education

Nevada State University, Henderson, NV; Bachelors of Art, Psychology

Applications

Microsoft Office (Calendar, E-mail, Teams, Word, Excel, SharePoint, PowerPoint), G-Suite, Intapp, Chrome River, DMS/iManage, Zoom, VisaTrax/INSZoom, Intapp Time, Skype, Adobe Acrobat, and Photoshop.

Skill Set

Highly organized, team player, good listener, multi-tasking, tech savvy, adept, communicative, work well under pressure, detail oriented, engaging, open-minded, personable, positive, able to wear many hats, and inquisitive.

Experience

Ogletree, Deakins, Nash, Smoak & Stewart, P.C., Immigration, Remote/Raleigh, NC

Executive Assistant/Practice Assistant, February 2020 – Present

Administrative support to Equity Shareholder, Non-Equity Shareholder, 2 Of Counsel, and 3 Associate Counsel.

Direct assistance to Equity Shareholder and Non-Equity Shareholder: manage/confirm scheduling requests, phone calls, travel arrangements, reimbursements, drafting engagement letters, and viewing/replying to client emails (approximately 200 received per day). {65% of position}

Process initiation immigration at clients request. {10% of position}

Prepare and process correspondence and written documentation to support attorney and client needs. {10% of position}

Create, maintain, and update various department team related spreadsheets. {10% of position}

Train staff virtually/in-person on use of various apps, online systems, or company processes. {5% of position}

North Carolina State University, Office of General Counsel, Raleigh, NC

Executive Assistant, June 2017 – February 2020

Administrative support to the Vice Chancellor/General Counsel and ten staff members.

Managed calendars, travel, and reimbursements for executive staff. {50% of position}

Maintained databases for incoming correspondence, agreements, contracts, and other legal files following FERPA confidentiality regulations and attorney client privilege guidelines. {15% of position}

Provided computer technology support to the unit, acted as liaison between unit and Information Technology (IT) unit, and communicated technology outages and potential issues to own department and IT. {15% of position}

Created, maintained, and updated multiple websites for the department. {10% of position}

Investigated and reported qualifying activities to the State Bureau of Investigations as well as Department of Administration. {10% of position}

North Carolina Department of Public Instruction, Raleigh, NC

Executive Assistant, January 2017 – June 2017

Administrative support to the Chief Information Officer and three direct reports.

Managed emails, phone calls, calendar, voicemail, travel arrangements and reimbursements, and other business matters for the Chief Information Officer. {60% of position}

Created presentations, correspondence, and mail merges. {15% of position}

Worked with various departments to arrange large scale meetings with both internal and external participants. {15% of position}

Created and managed a paperless tracking system for contracts approved and signed by the Chief Information Officer. {10% of position}

Aging and Disability Services, Desert Regional Center, Las Vegas, NV

Administrative Assistant III, March 2013 – June 2016

Administrative support to the Director of Nursing, Residential Director and Administrative Assistant IV.

Updated and distributed client documentation including personal information and medical notes following HIPAA regulations on confidentiality. {30% of position}

Input incident reports for Intermediate Care Facility with high level of accuracy, assuring documentation had been properly reviewed by supervisors. {30% of position}

Coordinated meetings, prepared and distributed meeting minutes, certificates, special invitations, and additional material. {20% of position}

Acted as a communication liaison for various departments and staff to ensure an accurate distribution of information. {15% of position}

Created and updated agency forms, and distributed as necessary. {5% of position}

University of Nevada, Las Vegas, William S. Boyd School of Law, Las Vegas, NV

Administrative Assistant II, September 2009 – March 2013

Administrative support to an Associate Dean, the Director and Assistant Director of the Academic Success Program (ASP), and the Communications Director.

Maintained schedules for the Director and Assistant Director of ASP, Center for Academic Success and Enrichment (CASE) mentors, and workshops. {45% of position}

Assisted with the Academic Success Program and CASE mentor program by researching subjects to be discussed in workshops, preparing presentation materials, creating availability schedule for CASE mentors, and promoting workshops. {30% of position}

Designed and edited printed promotional materials and made updates to the school’s website. {15% of position}

Responsible for record maintenance following FERPA confidentiality regulations. {10% of position}

University of Nevada, Las Vegas, Foundation, Las Vegas, NV

Administrative Assistant II, November 2006 – September 2009

Administrative support to the Director of Annual Giving, two Development Officers and one Phone Manager.

Database management using Raiser's Edge and Crystal Reports. {35% of position}

Drafted, edited, and merged letters/invitations for current and prospective donors. {25% of position}

Coordinated, prepared, and attended various donor receptions and events. {20% of position}

Designed personalized informational pieces sent to current and prospective donors. {10% of position}

Prepared and tracked department budget. {10% of position}

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