LINDA PERLA

EXECUTIVE ASSISTANT PERSONAL ASSISTANT OFFICE MANAGER

631-***-**** ad2hal@r.postjobfree.com

Experienced Executive Assistant with over 15 years of expertise delivering high-level support to C-suite executives. Demonstrates a robust capacity to maintain organizational efficiency and support busy executives effectively. Analytical thinker with exceptional problem-solving skills, recognized for reliability and composure under pressure. Dedicated to simplifying the lives of busy executives and committed to achieving excellence. PROFESSIONAL EXPERIENCE

Executive Assistant/Office Manager to CEO• President LUSTGARTEN FOUNDATION, Long Island, NY• 1/21—Present

Respond to and manage telephone calls at The Foundation, addressing complex inquiries, taking messages, and routing calls appropriately. Maintain organized departmental files and records.

Screen and manage Executive’s calls and visitors, handling inquiries tactfully or referring them to the relevant party.

Schedule and organize Executive’s calendar, appointments, meetings, and travel arrangements. Proactively anticipate and prepare meeting materials.

Act as a liaison between the Executive, direct reports, and internal/external contacts.

Coordinate Board of Directors’ meetings, prepare materials, and take minutes for distribution.

Organize scientific meetings, including participant correspondence, meeting space arrangements, accommodations, and reimbursement form collection.

Utilize Virtuous Software to update CRM database.

Collaborate with Department Heads on administrative tasks, coordinating conference calls, Zoom meetings, webcasts, team-building events, and company event planning, including catering.

Facilitate new employee onboarding and conduct I-9 verifications.

Work closely with the IT department on office equipment. Monitor and manage office supplies, kitchen inventory, and incoming packages and mail.

Liaise with Building Management and service providers to maintain office supplies.

Create and uphold an excellent work environment, ensuring high levels of organization, efficiency, and team member satisfaction.

Executive/Personal Assistant to CEO

HERITAGE STRATEGIES (FAMILY OFFICE), Woodbury, NY• 5/19—10/19

Implemented a meticulously organized system to handle various forms of correspondence, such as telephone calls, emails and letters.

Collaborated effectively with company Partners, Directors, SVPs, and internal teams to streamline operations.

Produced and organized sales materials crucial for CEO's prospective client meetings.

Coordinated and supervised the logistics for client/prospect events, dinners, golf outings, and charitable activities.

Oversaw the management of invoices, expenses, and investments, prioritizing and executing tasks efficiently.

Managed calendars, scheduled and confirmed business meetings, conference calls, meals/drinks, events, and golf outings, handling personal matters as needed.

Ensured timely preparation of Partner and necessary materials for various engagements.

Coordinated comprehensive business and personal travel plans, including drivers, directions, flights, hotels, etc.

Provided assistance to the management team upon request, taking on special projects and assignments.

Successfully managed CEO's personal activities, including Boards, travel arrangements, medical appointments, and charitable engagements.

Executive/Personal Assistant to CEO • Chairman • VP Operations ATLANTIC AUTO GROUP (22 STORE CAR DEALERSHIPS), West Islip, NY• 3/12—4/19

Results-oriented professional adept at project management and effective multitasking to deliver high-quality outcomes.

Proactive contributor with a decisive, take-charge approach to tasks and responsibilities.

Managed a demanding daily calendar, executed efficient contact management, and facilitated email correspondences.

Prioritized and organized appointments, meetings, conferences, and personal requests for optimal time management.

Generated monthly comprehensive reports analyzing performance metrics for 22 stores (Toyota, Nissan, Hyundai, Chrysler, Honda, Lexus, Audi, Chevy, and Volkswagen).

Conducted analysis of sales and service scores relative to regional competition.

Coordinated individual monthly review meetings with General Managers across the 22 stores.

Successfully handled customer complaints and resolved issues for all 22 stores.

Managed personal appointments, household staff, and private travel arrangements via planes and helicopters, both domestically and internationally. Provided detailed itineraries, contact information, and logistics.

Available 24/7 for any assistance or urgent matters.

Orchestrated special events and organized charity functions with precision and attention to detail. Executive/Personal Assistant to CEO

PHD( A DIVISION OF OMNICOM MEDIA GROUP), NY, NY• 12/10—03/12

Directly reported to the CEO, overseeing all administrative affairs, including the maintenance of a demanding daily calendar, contact management, and email correspondence.

Generated and prioritized comprehensive travel itineraries, managing all aspects of domestic and international travel arrangements. This included handling visas, passports, and door-to-door transportation for both business and personal travel.

Orchestrated and attended conferences and meetings, overseeing dinner parties and client entertaining. Managed all aspects, including venue and menu planning, as well as coordination of meeting agendas.

Maintained responsibility for all internal and external correspondence, agendas, spreadsheets, and presentations. Efficiently screened a high volume of incoming calls while upholding strict client confidentiality.

Managed expenses, facilitated the payment of personal bills, and compiled employee expense reports, invoices, insurance claims, and reconciled travel reimbursements.

Undertook personal tasks such as gift shopping, running errands, and scheduling medical appointments, demonstrating a comprehensive approach to executive support. Executive Assistant to Chief Development Officer (move with Executive to PHD) GROUP M ( A DIVISION OF WPP), NY, NY• 05/10—11/10

Thrived in a high-paced work environment, demonstrating effective task prioritization to enhance procedures and consistently meet tight deadlines.

Managed all aspects of communication, including handling incoming calls, contact management, and emails.

Maintained and organized calendars, scheduling meetings efficiently.

Proficiently handled extensive travel coordination, managing both domestic and international travel arrangements.

Took charge in preparing comprehensive agendas for meetings and presentations, ensuring a structured and efficient approach to business engagements.

Processed various financial documents, including expense reports, invoices, and insurance claims, showcasing attention to detail and financial management skills. Executive Assistant to Global President and Senior Executive Assistant (Temp assignment) MARK ( A DIVISION OF AVON), NY, NY• 11/08—04/10

Managed all incoming calls and emails, overseeing the daily calendar and scheduling both business and personal appointments.

Processed financial documentation, including expense reports, invoices, and insurance claims, while also handling office supply orders.

Coordinated the organization and distribution of press kits and promotional bags for Avon products, showcasing promotional material management skills.

EDUCATION

Bachelor of Science in Marketing/Fashion, University of Maryland KEY SKILLS

Technology Proficiency (MS Office Suite, Calendar Software)

Google Drive

Concur Expense reporting

Setting up virtual meetings/webinars on Zoom and Microsoft Teams

Thorough understanding of social media (LinkedIn, Twitter, TikTok, Instagram and Facebook)

Web/Tech Savvy

Calendar Management

Office Administration

Communication and Interpersonal Skills

Confidentiality and Discretion

Meeting and Event Planning

Document Preparation and Editing

Time Management

Problem Solving

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