KAYKO ANDRIEUX

Arlington, VA ***** 917-***-**** ad2gmn@r.postjobfree.com Linkedin.com

SUMMARY

Experienced C-Suite Executive Assistant and Office Management professional with a robust history offering office management, support staff management, training, supervision, and event planning. Highly organized with a talent for multitasking using superior time management and decision-making abilities. Possessing a strong sense of urgency to anticipate and respond effectively to senior-level executives' needs and thrive in fast-paced, dynamic environments. Partner with C-Suite Executives and SVPs in managing calendars and inboxes. Articulate self-starter with strong problem-solving skills. Pay meticulous attention to detail, scheduling, travel arrangements and expenses.

SKILLS

Calendar Management and Scheduling Meeting Planning Office Management Customer Service

Account Reconciliation Administrative C-Suite Support Budgeting Assisting with HR On-boarding

International and Domestic Travel Arrangements Business Writing Event Planning

MS Office Suite, Google Suite Mac and PC Quick Base ADP Workday QuickBooks

SAP Concur Solutions Travel and Expenses Corporate Account through AMEX Reconciliation (CAR)

Vendor Service Portals ZOOM Asana Monday.com MS Teams

PROFESSIONAL EXPERIENCE

CAES, Crystal City, VA (Companywide Layoff) 10/2022 -11/2023

Aerospace and Defense, 1000+ employees

Administrative Assistant IV

Supported 7 Executives and served as Office Manager for 40-50 employees. Sorted and distributed office mail and recorded incoming shipments via FedEx, UPS.

Interacted with 15+ vendors, contractors, and professional services personnel to receive orders, direct work activities, and communicate instructions.

Monitored supervisor's work calendar and scheduled appointments, meetings, and travel.

Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.

Restocked supplies and placed purchase orders to maintain adequate stock levels.

Arranged rapid office equipment repair and maintenance with vendors.

Researched and managed events planning, special projects and special events attended by 50-70 staff.

Arranged travel agendas; prepared travel using Egencia Travel Services for Executives and processed SAP Concur Expense Reports on a timely basis.

APPRECIATE STUFF, Washington, DC (Start-up Closed) 09/2021 - 010/2022

Platform for connection of luxury brands to buyers, 50 employees

Executive Personal Assistant to the CEO

Contributed to smooth business operations by planning and organizing meetings, conferences and events attended by up to 45 staff. Coordinated events, prepared agendas, and managed schedule for CEO.

Screened calls and emails and responded accordingly to support executive correspondence.

Booked travel by coordinating and reserving transportation and lodging.

Planned business and social itineraries by managing personal calendar using Google Calendar.

Transcribed dictated information from meeting minutes to support sales, business development, and senior management teams using excellent judgement and strategic thinking.

LAUREL STRATEGIES, Washington, DC (COVID Layoff) 08/2020 - 08/2021

Business Consulting, 45 employees

Executive Personal Assistant to Co-Founder

Provided heavy scheduling and correspondence management. Addressed top-level, high-priority issues while maintaining professional administrative discretion. Reported to Co-Founder and provided support to Vice President, Senior Directors, and Chief of Staff.

Supported follow-up from client meetings, kept meeting calendars, followed up with client’s executive assistants, confirmed meetings, and kept co-founder aware of and prepared for meetings.

Prepared documents, reports, and presentations for executives and board members.

Researched, proposed, and implemented vendor agreements to decrease costs and improve services.

Set up meeting and event logistics for senior management, including executives and board of directors.

Coordinated event planning for remote Zoom events.

Provided personal assistant duties for Co-Founder's family.

Researched topics of interest and gathered information to produce concise expense, office supplies expenditures, event planning reports.

Participated in frequent communication with other administrative team members, human resources, and finance departments on special projects and events.

Trained junior office staff in correct procedures and reporting requirements.

ADVANTIA HEALTH, Rosslyn, VA (COVID Layoff) 06/2019 - 07/2020

C-Suite Executive and Office Manager

Anticipated, monitored, supported, and realigned priorities of CFO, CGO, and Founder. Organized travel arrangements for up to 30 staff members, by introducing Upside Travel Platform to company; implemented as a cost-saving travel option.

Prepared expense reports and reconciled corporate credit cards accurately for executives.

Managed major relocation of headquarters, teamed with four EAs to move from a small office of 24 people to a new office of 75+ people.

Decreased expenditures by 20% through implementing inventory controls and utilizing cost-savings.

Assisted with onboarding process of new hires, handling all logistical tasks.

Managed contracts and price negotiations with vendors and service providers.

TRANSPERFECT LEGAL SOLUTIONS, NYC, NY 08/2018 - 05/2019

Office Manager and Administrative Assistant

Oversaw office operations and facilities for 200+ employees in six offices. Provided support to Senior HR Manager in maintaining and coordinating two offices in Manhattan.

Planned regular internal company and office events, for offices in NY, DC, Atlanta, Houston, and Philadelphia.

Reconciled monthly credit card statements using Concur Solutions; managed payroll using ADP.

Coached new employees on administrative procedures, company policies, and performance standards.

TM BRAND DESIGN AGENCY, NY, NY 01/2017 - 08/2018

Office Manager and C-Suite Executive Assistant

Managed calendar of CEO; scheduled meetings using Outlook, coordinated domestic and international travel arrangements (flights, accommodations, ground transportation).

Coordinated meetings with clients and prepared conference rooms on a per-client basis.

Provided support to the Director of Operations with accounting projects and expense reports.

Suggested, budgeted, and planned morale-building and creative events, including happy hours, team outings, and unconventional experiences.

FORD MODELS, Agencies in NY, London, and South Africa 06/2000 - 01/2017

Presenter and Model

Promoted products and services in television commercials, films, videos, fashion shows, showrooms, and photoshoots.

CELEBRITY CHEF GEOFFREY ZAKARIAN, NY, NY 03/2005 - 11/2007

Executive Personal Assistant

Coordinated travel arrangements and accommodations; traveled with client to manage day-to-day affairs.

Organized guest list for his wedding with 400+ guests. Planned and executed editorial photo shoots for cookbooks.

UNITED AIRLINES, NY, NY 18 YEARS+

Head International Flight Attendant

Ensured passenger safety and comfort while providing courteous and efficient service.

Worked effectively in a time-sensitive environment that required high energy and constant face-to-face interaction; served as liaison between cockpit and cabin crew; adhered to policies, laws, and regulations consistent with FAA.

Resolved passenger situations during flights involving disorderly passengers and medical emergencies.

EDUCATION

Bachelor of Arts Communications, Marketing, Virginia Polytechnic Institute & State University, Blacksburg, VA

Cum laude, Member of the Delta Rho Chapter at Delta Gamma Sorority, Member of the honor society

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