Lorraine Hutra

917-***-**** * New York, N.Y. * ad2gm4@r.postjobfree.com

www.linkedin.com/in/lorraine-hutra-new-york-city

Synopsis of experience: cultivate strong work ethics / mentoring / coaching / leadership / foster quality communication / self-starter / delegating / investigation and resolution research / maintain high confidentiality and discretion / high quality client and customer service / organizational and time management skills / team oriented / event planning / skilled multitasker / office administration assisting upper levels of management including ad-hoc projects / and an ardent desire to learn.

20+ years: full cycle accounts payable / accounts receivable / bookkeeping / reconciliations / journal entries / billing / invoicing / purchase orders / auditing / financial statements / T&E / P&L / GL / WIP / EVB / settling accounts / month end close / vendor, operations, project management.

10+ years: management level position - supervisor / financial compliance / maintain office policies / organize office operations – procedures / client facing / team management and leadership / year-end audit and tax preparation / company security gatekeeping.

Software knowledge: Microsoft Office (Word, Excel, VLOOKUP, Pivot Tables) / SAP / DDS / AS400 / QuickBooks / TriNet / Expensify / Bill.com / Slack / Zoom / SMARTSHEET / Peoplesoft.

Professional Experience:

PUBLICIS GROUPE, New York, N.Y. 10014 (2/22 - Present) Hybrid

Purchasing Analyst

*Monitor A/P email box and SMARTSHEET- analyze digital and media data and generate purchase orders for multiple vendor invoice payments in SAP system.

*Audit vendor invoices, receive authorizations through queries for payment.

*Guide with coaching and mentoring fellow analysts and producers in field offices.

*Review WIP and accruals reports and follow-up on “in-dispute” invoices to resolve.

SAATCHI & SAATCHI, New York, N.Y. 10019 (7/19 - 3/21) Hybrid

Production Billing Specialist

*Audited job requests; prepared production billing; developed job and estimate creation.

*Prepared reports for client Toyota media (cable / digital / network / magazine-print): pre-bill, job summary, billing list, TMS, EVB (Estimate vs Billing) in SAP.

*Ran draft bills: reviewed T&E expenses (travel and expense claim reports and receipts), attached EVP’s (estimates), requested missing back-up, and submitted billing in SAP.

BDSENTIAL, New York, N.Y. 10004 (1/19 - 5/19) - Hybrid

Executive Assistant and Financial Coordinator (start-up Tech.)

*Accounting, Finance, Legal: maintain all account file maintenance; maintain all accounts payable, accounts receivable, invoicing, billing, expense reports, recording data entry, reporting, process data in Expensify and Bill.com; process W-9’s and payroll through TriNet; assist Accountant with legal research for the company.

*Office Administration: multiple calendar support, IT support, equipment, and software maintenance; vendor maintenance and file contracts; building security and access; order office lunches daily; greet and assist all visitors and office staff; schedule meetings, prepare conference rooms; company mail review and scan and storing all documents in the ‘one drive’ cloud organized cloud files.

*Human Resources: hiring process, employee on-boarding, company policy review, termination, and exiting process.

*Tax Maintenance: assist Accountant with filing quarterly reports, annual reports, franchise tax, etc.

THE NEIGHBORHOOD SCHOOL (P.S. 363), New York, N.Y. 10009 (9/14 - 6/18) - Hybrid

V.P. Events and Fundraising: Operations Management

*Assisted school treasurer with revenue and disbursement expenditures, prepared bank deposits (cash and checks) from events, fundraisers, donations into the bank, bookkeeping and record-keeping.

*Prepared checks and obtained authorization signatures; distributed checks accordingly and recording daily transactions - checks and deposits to ledgers, reviewed P&L reports, and G&A budget expenses.

*Settled accounts and reconciled entries, followed-up on invoices and reimbursements with the treasurer upon completion of services or purchases for events, tracking money.

*Coordinated heavy calendar with administration and kept monthly changes and additions of events updated. Assisted office with administrative and ad-hoc projects, formatting, proofreading, emails, documents, and other materials with school office coordinator before distribution.

*Spearheaded 10 committees scheduling and communications related to fundraising events and scheduled monthly meetings including informing 300+ families with need-to-know dates, events, fundraisers, and news.

*Recruited and managed volunteers, organized multiple shifts, supplies, donations, and hands on project management from conception to completion.

*Planned, organized, arranged, and promoted events and fundraising functions to draw outside publicity and donations for a non-profit organization.

BANK STREET HEAD START, New York, N.Y. 10004 (9/12 - 7/13) - Hybrid.

V.P. of the DAPC (Delegate Agency Parent Committee)

*Ensured the required performance standards were followed as per DOE code.

*Organized monthly events for families to experience their child's first moments in school.

*Assisted in writing grants to fund-raise money for organization's required upkeep.

PUBLICIS RE: SOURCES INC., New York, N.Y. 10016 (12/00 - 5/07) On-site

Supervisor Client Financial Controls Department

*Supervised 12+ staff members coached and mentored, organized, and delegated assignments for cohesion of teamwork in the department.

*Security manager and gatekeeper for employee profiles for business units in DDS.

*Prepared financial statements and analysis; budgeting, forecasting; auditing; reconciling; and applying GAAP.

*Coordinated and implemented policies and procedures for Sarbanes Oxley (SOX) Rules & Regulations – which consisted of compliance with government requirements ensuring proper financial information is maintained.

*Assisted Accountant and auditors with financial reports and other clerical duties required for month end-closing matched journal entries with bank transactions on the general ledger.

*Educated, coached, and mentored staff with new policies and procedures regarding new system implementations, program functions, and researched and resolved a variety of routine internal and external inquiries.

Financial Analyst and Security Administrator

*Managed 7 divisions with 9 medias / client / product set-up: station, publication, market, and vendor invoice batches / reconciled S&E entries in AS400 and Prism.

*Managed, maintained, and audited security access / gatekeeping in DDS for employees.

*Researched and resolved inquiries concerning client financial services account discrepancies to resolution in a timely manner.

J. WALTER THOMPSON WORLDWIDE, New York, N.Y. 10016 (7/97 - 12/00) On-site

Coordinator for Company American Express Account

*Reviewed, processed, submitted, and reconciled billing statements for the American Express cardholders in with associates in Arizona office.

*Audited, processed, and reconciled all T&E reports for five regional offices.

*Distributed checks, matched processed work, and generated monthly reconciliation statements for each of the 8 business unit field offices.

*Provided high level support to upper management and back-up support for A/P, A/R, and Payroll ADP Departments.

Corporate Subscription Services Coordinator / Vendor Maintenance Administrator / Financial Analyst (Promoted)

*Researched and audited orders and renewals for addresses, codes, and approvals.

*Requested and approved orders, received confirmations, and recorded cancellations.

*Audited and approved vendor forms and federal ID forms to be processed.

*Maintained company employee subscriptions and renewals.

*Assisted payroll with monitoring adjustments, journal entries, accounts payable, reconciliations, and wire transfers for direct deposit.

*Responsibilities for the Chicago division mirrored the financial analyst role for the Detroit division.

*Liaison for A/P Dept. regarding inquiries with the A/R and Payroll Departments.

Financial Analyst Account Payable Department

*Received, processed, posted, and reconciled vendor invoices for Detroit division.

*Matched vendor invoices, canceled checks, voided checks attached all T&E reports with copies of checks.

*Researched and resolved duplicate invoices and billing problems.

*Issued and dispersed check requests for clients and handled stop payment checks.

*Liaison for A/P Dept. regarding inquiries with the A/R and Payroll Departments.

EDUCATION:

Berkeley College, New York, New York

Bachelor’s Degree, B. A. & Management - Major in Management and Finance

SKILLPATH: SEMINAR, N.Y., N.Y.

Certificate: Excel at Managing and Supervising Employees

QuickBooks Certified Study – Technical Institute of America, New York, New York

QuickBooks Online for Accountants Certificate - 1.5 CPE credits

QuickBooks Online Core Recertification – 2 CPE credits

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