Document Management Control
Resume:
WORK EXPERIENCE:
DOCUMENTATION MANAGER – KALIKA CONSTRUCTION COMPANY NEPAL PVT LTD.
As a Document Controller Manager in a construction company, my role is crucial in maintaining efficient document management and
control throughout the various stages of construction projects. my duties and responsibilities typically include:
Document Control System Management: Establishing and maintaining an effective document control system that complies with the company's standards and industry regulations. This system should ensure that all project-related documentation is properly organized, version-controlled, and easily accessible to authorized personnel.
Document Management Procedures: Developing and implementing document management procedures to guide the creation, review, approval, distribution, and retention of project documents. Ensuring that all team members follow these procedures to maintain consistency and accuracy in the documentation.
Document Review and Approval: Coordinating the review and approval process for various project documents, including drawings, specifications, contracts, and other important records. Ensuring that documents are reviewed by the relevant stakeholders, and obtaining necessary approvals before distribution.
Version Control: Managing document versions and revisions to avoid confusion and discrepancies. Maintaining a clear record of changes made to documents and controlling access to older versions when necessary.
Document Distribution: Facilitating the distribution of approved documents to the appropriate parties, such as contractors, subcontractors, consultants, and other relevant stakeholders. Ensuring that the right individuals receive the correct and up-to-date documentation.
Document Tracking: Implementing tracking mechanisms to monitor the status of documents throughout the project lifecycle. This involves keeping records of document movements, including receipt, distribution, and return.
Electronic Document Management: Overseeing the use of electronic document management systems (DMS) or other relevant software to store and manage project documents efficiently. Ensuring that team members are trained in using the DMS effectively.
Document Archiving: Developing an archiving process to maintain a repository of completed projects' documents for future reference, regulatory compliance, and potential legal requirements.
Quality Control: Ensuring that all project documents meet the company's quality standards and are free from errors or omissions. This includes conducting periodic audits to verify the accuracy and completeness of the documentation.
Training and Support: Providing training and support to project team members on document control procedures and systems. This ensures that everyone involved in the project understands their responsibilities and follows the established protocols.
Document Retrieval and Retrieval: Assisting in the retrieval of documents when required, particularly during audits, inspections, or in response to requests from authorities or stakeholders.
Compliance and Record-Keeping: Ensuring that the company complies with relevant regulations and standards related to document management. Maintaining records of document control activities and providing reports as necessary.
Continuous Improvement: Identifying areas for improvement in the document control process and implementing measures to enhance efficiency, accuracy, and overall effectiveness.
As a Document Controller Manager, my role in maintaining transparency, accuracy, and compliance within the construction projects.
Effective document control contributes significantly to the successful completion of projects on time, within budget, and to the satisfaction
of all stakeholders involved.
2006 – 2016 – Abu-Dhabi, United Arab Emirates
Sr. DOCUMENT CONTROLLER / PROJECT COORDINATE – ALSA ENGINEERING AND CONSTRUCTION COMPANY LLC (ABU DHABI UAE)
Project Description and main objectives
A challenging service position in Document Controller/ Project Coordinate that allows for optimum utilization of my inherent strength and acquired experience with scope for learning and growth.
Activities and responsibilities:
Implementation and use of Electronic Document Management systems including data entry, reporting and analysis, in-house systems and customer specified.
Maintains the proper drawing distribution, documents archiving and flow of drawing revision accordingly.
Maintaining up to date filing system and handling confidential documents, handling general inward / onward mail.
Management of in house document control department to ensure proper communication and timely flow of information between external parties.
Coordinate with engineering Sub-Contractor to relate all Document & Drawings deliverables etc.
Maintaining the databases (EDMS) pertaining to project / Company Documents.
Assisting in Tendering Works, Technical & Commercial document preparation, and Company Prequalification Document.
Controlling all Company Codes & Standards, Quality Manual etc.
Coordinating with Interface department updating the interface register
Full responsible for Construction Document Deliverable numbering System and updating of Engineering Document Deliverables Register.
Coordinating with Vendor and follow-up.
Preparation of project Dossier and closeout procedures as per the client requirements.
Assisting to QMR for all Quality Related Work.
Assisting to preparation of All Documentation related to QA/QC (Civil, Mechanical & Electrical).
Coordinate with all departments for gathering and transmitting required information and follow-up.
Data entry and filling with central filling system.
Perform any other job that may be required from time to time.
2005 – 2006 – US ARMY Base Iraq
CSA / Warehouse Assistance – EUREST SUPPORT SERVICE WORLDWIDE
Project Description
Jan. 2004 to April 2005 employed as a CSA/Warehouse Assistance in the largest military base of United State of American Army Iraq providing around 7000 meal per day responsible for a day to day management of multinational team covering all aspects of catering function and also responsibility for menu planning staff, roosting, health & safety and cost control.
Activities and responsibilities:
Ability to work under pressure and ready to work long hours to archive the target.
Ability to do food production manager routine work independently.
Co-ordinate with the head chef, manager and other staff.
Briefing all staff about food hygienic, how to do food safe and hygienic, briefing about food contamination, personal hygienic first aid fire safety.
Having a good communication.
Perform any other job that may be required from time to time.
EDUCATION AND TRAINING
1999 -2003 – Kathmandu, Nepal
Bachelor of Humanities and Social Science Population Major subject with Environment, Population and Economies Tribhuwan University Nepal
1996 -1998 – Pokhara, Nepal
PROFECENCY CERTIFICATE LEBAL – Prithivi Narayan Campus Pokhara Under Tribhuwan University with English, Population and history.
1996 – Parbat, Nepal
SCHOOL LEAVING CERTIFICATE – Shree Matedable Janashyogi Madhyamik Bidhyalaya. Education Board of Nepal.
TRAINING / AWARD
M.S Office (Word, Excel, Power point, & Outlook express)
Microsoft PowerPoint 2010 (L1 & L2)
ISO Management System Documentation Course LRQA London - Course
Documentation Management System In House Primavera Course-E202
Basic Fire Fighting Training by GTSC UAE.
Internal Audit Training by TMC UAE.
Breathing Awareness Training from GTSC UAE.
PERSONAL SKILLS
Social skills competences
Good communicator; Ability to integrate, communicate and work in a team in multicultural and multidisciplinary environments due; Responsible; Empathy; Recognition; Relationship building; Polite; Pragmatic but easy going.
Organizational skills and
competences
Focus oriented; Prioritization; Organized; Responsible; Timelines driven; Strong sense of leadership.
Technical skills and competences
Innovative; Problem solving skills; Analytical skills; Multi tasking; Quick learner; Productive; Used to work efficiently under pressure to meet deadlines.
Driving license
A / B Nepal, Canadian G license under process
PERSONAL INFORMATION
Dipak Bhatta
128 Ellington Drive,ON M1R 3Y3
ad2gc4@r.postjobfree.com
Sex Male Date of birth 21/03/1978 Nationality Nepalese
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