Administrative Assistant Office Manager

Lorraine M. Benjamin

** ***** ****, ***** *****, PA 19344

Mobile Phone: 610-***-****

*********@*****.***

Professional Experience

Villa Maria Academy High School, Malvern, PA August 19, 2019 – February 2022 Office Manager, Administrative Assistant

• Reported to the Director of College Counseling

• Created the Honors Convocation Program: Gathered all data to include acceptances, scholarships and award monies.

• Worked closely with the Admissions Department, Advancement, Curriculum, and the Principal.

• Platforms utilized: SCOIR, Power School, Schoology, and Class Link.

• Scheduled and assisted with College Admissions Representative visits (in-person and virtual during COVID), planned and prepared for College Panels, College Fairs, and coordinated Junior Students’ Book Awards.

• Standardized tests scores: reviewed data and uploaded all ACT, SAT, and PSAT scores for all students; this

• data was completed using SCOIR.

• Completed entry and withdrawal of students; working closely with the Admissions Department.

• Office Supply ordering: Utilized Amazon and various vendor for the Department’s supply and demand. Reeceville Elementary School, Coatesville Area School District November 2017 – August 2019 Administrative Assistant, Secretary to the Principal

• Annual Project: Created the 5th Grade Graduation Program: ran copies, distributed and attended the ceremony.

• Participated in Principal Meetings and Teacher Meetings (Professional and Socially).

• Utilized the Frontline Education Platform: scheduled substitute teachers.

• Processed student entries and withdrawals, information management, and Kindergarten Registrations.

• Worked closely with the following staff members: The Director of Enrollments, School Psychologist, Teachers Behavioral Assistants, Librarian, and the School Nurse.

• Attendance support back-up.

• Office Supply Ordering: Utilized various vendors for the teacher and office supply orders.

• Shipping/Receiving: Received and shipped material items and all student relevant documentation. Sunoco Logistics, and Sunoco, LP December 2005 – May 2017 Executive Assistant to Sunoco Maintenance and Executive Administrative Assistant, Sunoco Logistics

• Reported to the Manager and Supervisor of the Sunoco Maintenance Team. Managed 25-50 staff members.

• Reported to the Director of Pipeline Engineers, and assisted in data reporting on project accounting.

• Used SAP to post transactions to accounting and general ledger. Reconciled monthly vendor statements.

• Utilized SAP for all project costs, reporting and analysis. Also processed journal entries for accounting accurals.

• Assisted Engineers with all documentation for all audits.

• Entered data for Technician Performance Bonuses, DOT for company trucks and additional technician supplies.

• Main contact for sub-contractors.

• Worked closely with Human Resources, Transportation, Medical Department, Marketing Team, Environmental, Pricing, and Supply Chain.

• Software Platforms Utilized: SAP Accounting, Concur Expense reconciling, MS Office Suite (Word, Excel, PowerPoint, Outlook, Office 365, SharePoint).

• Coordinated all travel, event planning, and offsite training. Education:

• The Pennsylvania State University, University Park, PA B.S. Degree Human Development, 1977 – 1981

• Immaculata University, Immaculata, PA Elementary Education Degree, 1988 – 1989

• Saint Joseph’s University, (MBA Course), 1985

• CPR Trained, Excel Advanced Courses, Office Dynamics, Springhouse Training

• A.I. DuPont Institute for Children Internship, Early Childhood Education, Outpatient Programs, 1980-1981 References:

• Available upon request.

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