Supply Chain Inventory Control

ELIUD KARIUKI WARUI

P. O. Box 623**-*****

Nairobi: Tel; +254-***-***-***

Email: **********@*****.***

Skype:Eliudwarui

Professional Profile

Accomplished procurement, Supply chain, operations, and logistics specialist with invaluable knowledge and experience with twenty (20) strong years’ of managing projects and resources in an effective and efficient manner, skillfully providing analytical and operational support in supply chain logistics and inventory control. Specialize and expertise of supply chain planning, inventory management, logistics management, purchase management, order fulfillment of the products coming from Continental Europe, Western & Southern Asia, Middle East and South & East Africa etc. Am an experienced operator with good qualifications and leadership roles in corporate planning while maximizing customer satisfaction. A team leader committed to engage new processes and empower teams to deliver key performance outcomes efficiently in support of revenue generating objectives while reducing logistics operational cost. Open and clear communicator at all levels with demonstrated vision and focus in organizational operations and performance. Key competency skills acquired

• Supply chain and contracts management

• Strategic Performance and organizational improvement.

• Operations management.

• Vendor management and customer relationship management.

• Communication and decision making.

• Process improvement and control.

• Warehousing, Inventory and distribution management. Key accomplishments

• Strategically plan and manage logistics, imports, exports and customs clearance operations.

• Implementation of Standard Operations Procedures and logistics system for optimal coordination between Planning, Procurement, Production, Warehousing, and Finance.

• Develop bid analysis and scoring systems that are both fair to the contractors and business owners to achieve maximum profitability.

• Regularly collect, collate and analyse value for money parameters and recommend areas of efficiency gains for company.

• Focusing on significant cost savings procedures through continuous improvement processes.

• Strengthen and use “buying power”: In / outsourcing, procurement and tender management when selecting logistics service providers and new warehouse facilities.

• Guaranteeing flexibility in operations through outsourcing and other agreements with ever- fluctuating volumes in the supply chain.

• Improves delivery performance of goods based on contract conditions, costs, and incoterms and delivery schedules as agreed with the customer and suppliers.

• Follow and ensure compliance with safety, health and environmental policy, procedures and rules.

• Liaise and negotiating for better rates with service providers, shipping and freighter forwarders. Professional Experience

Stock controller – Gulf Catering Company (GCC) Services – 10.08.2022 United Nations Organization Stabilization Mission in the Democratic Republic of Congo

(MONUSCO) Project.

• Performing stock control audits to ensure the company stock levels meet business needs.

• Overseeing purchases and pricing controls to do replenishments when necessary.

• Monitoring shipments or internal controls within departments.

• Forecasting supply and demand to avoid overstocking or run out of stocks in the company.

• Overseeing storage of products/commodities are in compliancy with the policies and procedure.

• Evaluating suppliers and negotiating the best deals that are profitable to the company.

• Liaising with warehousing team and other internal teams to ensure quality of products.

• Performing regular inventory audits to ascertain accountability of the stocks.

• Keeping clear inventory records to ensure purchases do not exceed the company budget. Purchasing and Logistics Manager -Supply chain management -01.02.22 -09.08.2022 Puratos Kenya Limited (Subsidiary of Puratos Belgium)- Food for Innovation

• Logistics lead on all import and export processes which include tracking down orders with suppliers, processing of import and export documents.

• Manages an effective procurement process, such as PR, PO, Tender/Bid, Contract process.

• Stablish and maintain strong relationships with suppliers to support efficient management of supplies to the company.

• Works with the project lead to ensure forecasted needs are timely and accurate and ensure compliance of goods and are also moved to beneficiaries.

• Develop and review the procurement plans for the project, including commodity quantification and distribution plans using correct assumptions and best practices.

• Plan, source and manage the delivery of all commodities supplies and equipment.

• Support project distribution planning and execution to ensure all stock are received on time at distribution points, and all stock is recorded during the distribution, and reconciled accordingly.

• Regularly collect, collate and analyze value for money parameters and recommend areas of efficiency gains for company.

• Taking lead on all procurement activities, giving suggestions and innovative practices to the company.

• Work with the management and project teams to resolve relevant outstanding audit findings to improve overall compliance with organizational and company policies. Operations Manager–Procurement, Logistics, Inventory, Warehousing, -01.01.2021-31.01.22 Reliable Food and Logistics–UN, Military rations and FMCG Service provider, Somalia / Kenya

• Develop, implement, and update work breakdown structures, SOPS, project schedules, and resource requirements to secure seamless operations and timely delivery of services.

• Improve service delivery by over 50% by determining the transportation mode of materials and management processes for new and existing projects.

• Increase company productivity by 75% through supply and demand forecasting.

• Effectively manage raw materials purchasing and storage to ensure no stock-outs through setting up reorder levels in ERP based on projected usage and anticipated lead times for various suppliers.

• Oversees warehouse facilities to evaluate and ensure improvements in inventory processes such as receiving, storage, shipping, reporting stock levels and overall inventory integrity.

• Provide technical advice and support to program managers and staff for efficient and effective implementation of operational activities.

• Develop the Health and Safety policies and procedures within the organization.

• Manage the general warehousing system as per the policy and guidelines of the company.

• Create and implement procurement strategies and processes that are innovative and cost- effective to gain maximum profitability by over 70%.

• Manage all inbound logistics for materials, spares, parts and other incoming component.

• Negotiate and develop contracts, terms and deadlines with vendors and suppliers for deliveries.

• Manage inventory levels based on customer demand and agreed min-max stock level.

• Ensure proper records keeping of all related documents including duty remission, inbound items, clearing and Freight documentation are in place. Consultant–Procurement,Shipping and Supply chain Management -01.03.2019 – 31.12.2020 Smoothline Freighters Ltd, - Freight forwarder, Food and General Trading Co.-Nairobi.

• Analyzing and evaluating systems to anticipate access and manage risks and concerns raised across company, ensuring SOP’s are created and implemented in each office.

• Streamlining operations and ensure compliance through a series of reporting KPI’s from the responsible parties.

• Setting contract management practices in vendor evaluation, validation and selection for best business services in terms of professionalism. reliability, legalization, cost efficiency and lead-times to achieve at least 80% performance rate.

• Developing key relationships with business stakeholders and strategic supply partners to improve business performance based on different levels and product safety compliancy.

• Develop and manage budget for projects and be accountable for delivering against established business goals /objectives to achieve profit margin of over $2m annually.

• Determining and continually reviewing freight costs, transportation rates, customs clearance and warehouse facility fees to keep costs down where possible for profit optimization.

Operations, Procurement & Logistics Coordinator - 31.08.17 -31.01.2019 Inchcape Shipping Services -United Nations Support of Somalia (UNSOS- Project)-UN rations, Life support supplies, Construction and maintenances materials, and Aviation use.

• Acted as a member of the Supply chain and Operations team and provided support to the Supply Chain to ensure the delivery and implementation of procurement processes according to policies and procedures.

• Managed all Request of Expression and purchase orders (POs) to comply with organization needs based on the suppliers’ level ranging from level 1-4 for over $5m combined value.

• Provided technical advice and take final responsibility for all operational tasks of the programs both for food and non-food items (NFI) from purchase to delivery.

• Coordinated the purchase and delivery of staffs’ clinical pharmacy supplies requests.

• Ensured follow-up of all the logistics tools and maximum capitalization of resources at coordination level from inception to execution of all items purchased.

• Identified and implemented procurement synergies between operations and/or other operational centres (OCs) missions whenever possible.

• Monitored the quality of food and other supplies by maintaining adequate records of products specifications to achieve at least 80% compliancy based on the standard specifications.

• Located and reviewed international and local vendors of food and non-food (NFI) products in terms of the products availability and efficiency to supply competitively and consistently.

• Improved service delivery performance by over 75% of suppliers by evaluating them.

• Reduced administration costs by 30% by through contractual agreements, and negotiations.

• Provided leadership on procurement operations which included daily, weekly and monthly meetings to achieve best performance and efficiency. Senior Inventory and Warehousing Analyst - 01.09.2015 -31.08.2017 Inchcape Shipping Services -United Nations Support of Somalia (UNSOS- Project)

• Ensured compliant products and material inventory levels within distribution centers and warehouses are maintained in terms of set specifications by over 80%.

• Ensured compliant food stocks deliveries in terms of Microbiological, Chemical or Physical parameters as per UNSTD 2016-2018.

• Ensured all materials are well warehoused and distribution flow is accurately maintained.

• Developed and implemented systems for accurately managing inventory through ordering, receiving, storing and distributing materials and other supplies (NFI).

• Performed inventory analysis of products and materials frequently to achieve at least 75% of stock levels by avoidance of low and over stocks.

• Increased process improvement to achieve company inventory goals by over 50%.

• Maintained records regarding inventory control, intake and sales for both inbound and outbound shipments and investigated discrepancies of all company materials.

• Reported to upper management regularly and provided recommendations for better inventory control by identifying issues in the warehouse or delivery processes.

• Received and generated regular reports on inventory levels and recommended improvements. Supply Chain Manager: 01.01.2014- 31.12.2014

Pisu & Co Ltd. Specialized in Industrial construction supplies, Government food supply.

• Increased organization performance level through data management by promoting the design, development and implementation of the warehouse, distribution and logistics solutions.

• Ensured material safety as per set standards were maintained at all times.

• Improved operations and reduced cost through working closely with suppliers, customers and managing labor cost, inventory levels, data accuracy and stocking strategies by 75%.

• Actively monitored the purchasing process including overseeing local customs clearance of imports, until delivery of the goods is achieved.

• Improved benefit costs by 80% through negotiating contracts to reduce costs and achieve maximum efficiency through supplier evaluation and validation.

• Accurately routed information on delivery times and locations in shipping, inventories and warehousing to achieve at least 80% efficiency.

• Executed industry policies, standards related to quality, safety and process improvement.

• Conducted monthly performance analyses to ensure forecasts and schedules are aligned and integrated wholly.

• Ensured import and exports compliance procedures are followed by negotiating contracts and rates with shipping lines, freight forwarders, customs and other third parties.

• Improved risk assessment and identified viable delivery procedures and by over 50%. Procurement & Logistics Manager- 01.09.2004 – 31.12.2013 Midwave Freighters Ltd – specialized in Food and l i fe support supplies, industrial manufacturing Supplies, Gas and oil, Power generation and distribution supplies.

• Collaborated with other senior managers to evaluate potential supplies.

• Improved purchases and transportation of goods by 80% through effective plan scheduling.

• Ensured delivery of goods and services within set standard in terms of cost and quality.

• Set out call centres that reduced operational inefficiency by 70%.

• Minimized frauds and resource wastes by 30% by setting pricings and agreements policies.

• Managed planning of commodities procurement and supply chain activities.

• Ensured transparent and competitive procurements are conducted and properly documented as required through bid solicitation processes.

• Improved service delivery contracts, leases and purchase orders for all acquisitions needs and maintained procurement files including vendor tracking systems by 50%. Education program officer – 15.02.2000 – 31.08.2004 Care International in Kenya – Refugee Assistance Project- Daadab, Kenya

• Carry out comprehensive analysis of the education sector developments and needs and advise the Country Representative on strategies and approaches;

• Actively participate and guide on the identification of problems and support the design of new project proposals by Operational Partners in line with PCF strategy and result based management guidelines;

• Identify and assess the best partners for PCF to work with taking into account capacity, vision- mission, accountability, past performance etc.

• Ensure coherence of partner’s activities with the project log frame and action plan.

• Conduct regular field monitoring visits and provide technical support to Operational Partners.

• Compile and analyze semi-annual (January-June) and annual (January-December) narrative and financial reports from Operational Partners.

• Contribute to the achievement of the country program educational objectives by participating in annual country program planning, reporting.

Professional experience

Supply chain /Logistics

• Extensive knowledge of 8 years coordinating all supply chain entities through SAP.

• Knowledge of managing returns and rejections professionally & promptly with suppliers.

• Extensive experience in the strategic planning and transportation of products.

• Experience in liaising with overseas freight forwarders to arrange collections and handling.

• Able to negotiating rates with both local contractors and international companies. Management

• Possess creative problem-solving and analytical skills.

• Team player and self-motivated professional who works under pressure to achieve set goals.

• Highly effective motivator with strong written and spoken communication skills.

• Able to evaluate complex situations through proactive decision making.

• Have passion for delivering excellent customer service in a cost effective situation. Education

• Master of Science Degree – Procurement, Logistics and supply chain management (Credit) Jomo Kenyatta University of Agriculture &Technology 2010-2013

• Bachelor of Education, Honours(Upper Division) – Mathematics and Administration Kenyatta University 1995 – 1998.

Short courses

• Supervisory skills– Job Institute of Management (Nov. 2000)

• Project monitoring and evaluation- Institute of Fundraising and Direct Marketing (May 2000)

• Proposal and report writing, Time Management – Care Kenya (July 2002)

• Occupational health Safety and Fire Marshalling - Mathus EHS and Kenya Red Cross (2017) Professional Accreditation

• Chartered Institute of Purchasing and Supplies (CIPS- UK) Member.

• SAP Africa –Member

Awards

• The Best Employee of the Month –Inchcape Shipping Services-UNSOS– March 2016

• The Best Employee of the Month – Inchcape Shipping Services-UNSOS- Oct 2017

• The Best Employee of the Month- Inchcape Shipping Services-UNSOS -March 2018 Referees

• Kevin Mutune-Regional Human Resource Supervisor (EMEA)- Inchcape Shipping Service Global forwarders – *****.******@***-********.***-072*******

• Andrew Durn -Project Manager-Agility Defense and Government, Mombasa: *.****@*******.*** - 078*-******

• Humphrey Maina- Director – Midwave Freighter Ltd,Kenya -*****************@*****.***- 072*******

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