Account Payable Specialist
Resume:
Sonya R. Ware
**********@*****.***
SUMMARY
• Accounting professional with over 10 years of experience
• Organized, detail oriented, able to prioritize and handle multiple tasks PROFESSIONAL EXPERIENCE
Verizon, Tulsa, Oklahoma
AP/AR Clerk-II July 2023-Present
• Daily processing of purchase requests, commitment IDs, shopping carts, goods receipts in Peoplesoft, ERP (S4/Hana),SAP, Adcom, and other financial systems
• Log requests for purchase requests, commitment IDs, shopping carts, goods receipts in workflow tracker, status and completion dates
• Track approvals for purchase requests, commitment IDs, shopping carts, goods receipts and follow up and escalate as needed
• Tracking open requests through the approval process to ensure timely approvals
• Creating, managing, and tracking Sourcing Requests for all SOWs, contract renewals, contract extensions, and new vendor setup in Global Vendor Portal.
• Review with budget owners on the timing of planned spend at vendor level and monthly updates to budget tracker
• Communicate with budget owners on status of requests and spend
• Ad hoc financial analysis and reports as time allows
• Responding to data requests, analyzing data results, and distributing metrics. Pinnacle Propane, Las Colinas, Texas May 2023-July 2023 Account Payable Specialist
Processed up to 400 plus PO and non-PO invoices daily
• Matched PO invoices using both 2-way and 3-way processes
• Performed reconciliation of vendor accounts using statements
• Prepared and transmitted bank file needed to monitor checks paid on accounting Frontline Dental Implant Specialist, Dallas, Texas August 2022-April 2023 Account Payable Specialist
• Process various types of vendor payments in an organized manner, including automated payments, checks, and credit cards, among others
• Ensure all invoices/check requests have proper supporting documents prior to payment
• Compare check runs to invoices and mail checks
• Maintain an accurate accounting ledger by properly posting transactions, including month-end cut-off
• Develop and maintain a strong understanding of processes and systems
• Develop strong relationships with the internal team members and external vendors
• Fully evaluating and handling issues that arise concerning invoices being received, invoices in the unapproved queues and inner office questions and concerns
• Reconciling vendor statements
• Create new vendors when needed
• Excellent customer service skills for handling vendor inquiries both phone calls and emails received
• Assists with month and year-end close out procedures
• Complete 1099 year-end process
• Attend relevant training sessions and meetings
Lehigh Hanson, Irving, Texas February 2020-June2022 Senior AP Associate
• Daily processing of AP invoices via 3-way match, with the expectation to maintain high degree of accuracy and timeliness
• Daily processing of PO and non-PO vendor invoices in SAP and JDE.
• Reconciliation of vendor accounts using statements, open or paid voucher information in the system.
• Establish and maintain open communication with internal and external customers.
• Provide timely customer service for all calls, emails and questions from vendors, internal and external customers.
• Special projects as assigned by management.
Steward Health Care System, Richardson, Texas April 2019-February 2020 AP Accountant
• Reconciles account payable transactions
• Prepares and processes electronic transfers and payments
• Prepares and transmit bank file needed to monitor checks paid on account
• Maintain vendor files
• Researches and resolves invoice discrepancies and other issues
• Build team member to continually sustain a high-quality team
• Maintain payables for accuracy and in accordance with the Firm’s approved spending plan Prepares and performs check runs
Pine Creek Medical Center, Dallas, Texas December 2018-April 2019 Account Payable Lead
• Coordinate among the various department leads in obtaining appropriate approval, documentation, etc. in accordance with Company disbursement policies
• Oversee the team in responding to vendor inquiries, with follow up for inquiry resolution
• Facilitate, review and approve all payment processes
• Ensure the maintenance of vendor records and updates vendor master data
• Assist in the monthly reconciliation of invoice balances and provides the necessary activity information to the staff accountant
• Process Purchased Order invoices
• Reconcile vendor statements
• Respond to vendor inquiries via accounts payable inbox
• Research and resolve invoicing issues with internal and external customers
• Work and communicate closely with Material Management team to resolve receiving issues, stay on top of material returns, and price discrepancies for company credits
• Review invoices for general ledger coding and approval from Directors
• Maintain vendor invoice files – paper or electronic
• Respond to Revenue Cycle requests for invoice copies on implant supplies, etc.
• Communicate with vendors about payments, discrepancies, credit hold, etc.
• Responsible for Weekly Check printing function
• Provide Staff Accountant missing recurring invoices that need to be accrued for month-end Northrop Grumman Corporation (Government), Irving, Texas September 2017 – December 2018 Accountant 2 (Contract)
• Process 500 invoices a week for government customers using SAP and following established guidelines and checklists.
• Accounts Payable processing with a volume of 100+ invoices daily or 500+ weekly
• Reconcile invoices to SAP cost reports.
• Monthly Accruals
• Cost Adjustments
• Vendor Inquiry
• Review of contract documentation to determine billing requirements, reporting requirements, and ERP setup for automated invoicing.
• Interact with the contracts department, operational staff, and business management for issue resolution.
• Perform unbilled Accounts Receivable analysis to include the review and disposition of unbilled costs and the follow-up through resolution.
• Special Projects as assignment
Austin Industries (Construction) Dallas, Texas July 2014 – August 2017 Accounts Payable Specialist and Switchboard
• Utilize Oracle to create, check, and release batches for payments
• Review and enter 300-400 invoices for payment
• Communicate with vendors daily to research payments
• Release checks in CMiC for payroll
• Utilize MS Word and MS Excel to prepare check filings for submission to banks.
• Responsible for other special projects assigned by Accounting Manager
• Utilize Oracle to reconcile payments for Home Depot
• Utilize MS Excel to track company payments
• Greet visitors as a backup for the switchboard/ front desk
• Answer incoming calls and transfer calls to appropriate parties
• Handle administrative support duties, such as scheduling meetings and conference rooms
• Interact daily with corporate executives, and field personnel Reliant Rehabilitation, Plano, Texas January 2014 - April 2014 Accounts Payable Specialist (Contract)
• Reviewed invoices processed by third party invoice processor; ensure the packing slip, purchase order, and invoices are matched and paid
• Resolved issues and respond to inquiries from vendors and employees
• Entered 500 invoices a week and expense reports into Intacct for payment as required
• Prepared and performed check runs as needed
• Ensured compliance with purchasing, approval and other procedures
• Assisted with 1099 annual preparation
• Supported audit activities for periodic external audits Lincoln Property Management Company, Dallas, Texas December 2008 - September 2013 Accounting Assistant
• Prepared and checked invoices, requisitions and other documents for processing
• Encoded and obtained approvals when necessary
• Performed full-cycle accounts payable; processed 400 invoices a week for payment for over 40 properties in Yardi
• Assisted in month end closing and financial statement preparation
• Prepared year end 1099s for over 40 properties
• On the Invesco Portfolio, prepared monthly reports for owners and investors TECHNICAL SKILLS
• Microsoft Office Suite (Excel – VLOOKUPS; Word, Outlook), Lotus Notes, Fox Pro, CTI, MRI, Yardi Voyager, Oracle, SAP applications, Lawson, JDEdwards, PeopleSoft, Meditech, Comdat, Intacct, Concur, Great Plains, Demonstrated skills in Microsoft Excel, general ledger and GAAP accounting principles.
EDUCATION
American InterContinental University, Schaumburg, IL 2011 Associate of Arts in Business Administration
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