BETH RUBIN

**** ****** ****

East Meadow, NY ****4

ad2d5p@r.postjobfree.com

646-***-****;516-***-****

OBJECTIVE:

To secure an Accounting position with a corporation in a computerized environment. I look forward to being a team player and complete assignments in a timely and efficient manner.

EXPERIENCE:

ACCOUNTS RECEIVABLE CLERK CHINTALY

FARMINGDALE, NY

AUGUST 2021- NOVEMBER 2023

Check packing slip, acknowledgement and BOL for accuracy..

Prepare invoices for vendor using QuickBooks.

Check emails on a daily basis for communication with e-commerce vendors.

Analyze vendor Open Balance Report and compare QuickBooks to vendor portal data.

Process vendor payment reports on QuickBooks to reduce receivables.

Dispute invalid deductions with vendor.

Dispute underpayment of invoice due to invalid price.

Assistance with special projects upon request.

INCOMING CHECK PROCESSOR VANGUARD (REMOTE)

MALVERN, PA

NOVEMBER 2020- AUGUST 2021 (CONTRACT)

Received incoming checks through AWD system to process to various client accounts.

Used Check Mate and Check Station systems to process checks. Verified customer client number, name, and account information before processing.

Trained in knowledge of various brokerage accounts, Traditional IRA, Inherited IRA, Sep IRA, Rollover IRA, Roth IRA including asset transfer, rollover or contribution.

If check data did not match data on Crave, email sent to customer with Holdover of check. Then Outcall made to customer, and finally check rejected back to client with letter send through BPM after 4-6 days.

Clerical cases were handled such as address changes, beneficiaries, Transfer on Death Plans, Electronic Money Transfer forms, Check writing Options using Beta, Vast and BPM functions.

Continuous training on various investment topics.

Communication through VPN- CISCO and Microsoft Teams.

CREDIT CARD BILLING SPECIALIST ACCOMMODATIONS PLUS INTERNATIONAL

MELVILLE, NY

MARCH 2019- JULY 2019 (CONTRACT); AUGUST 2019-AUGUST 2020

Contact hotel and ground transportation to request copies of AMEX and VISA charges by phone and email both domestic &international

Request copies of folios, invoices and receipts in order to process billing for airlines

Use ACES database and Reservation Center on Microsoft Outlook to gather backup for airline request of reservation

Create billing by QuickBooks and Net Suite to send to airline to request payment of charges

Used various software including Slack, Microsoft Outlook, Excel on a daily basis

Prepared daily Activity report for Manager

ACCOUNTS PAYABLE SPECIALIST SEVIROLI FOODS

GARDEN CITY, NY

JANUARY 2019- MARCH 2019 (CONTRACT)

Print out invoices, credit memos and vendor statements from e-mail

Match open invoices to purchase orders and POD or Bill of Lading

Get approval to process invoices from department managers

Give invoice, purchase order and receiving documents to Controller for coding

Use Premier Process Pro(Sage) to check for invoice payment status and review vendor statements

Receive list on weekly basis from CFO of vendor invoices approved for payment

Use Premier Process to check off invoices to be paid

Run ACH payments and manual checks

Mail checks to vendors once approved by President or COO

Process heavy volume of freight bills and issue ACH for payment after reconciling their statement to our system

Handle any discrepancies

ACCOUNTS PAYABLE SPECIALIST HAIN CELESTIAL GROUP

LAKE SUCCESS, NY

APRIL 2018- SEPTEMBER 2018 (CONTRACT)

Sorting and stamping incoming mail

Enter invoices into the JD Edwards system

Filing / Scanning of paid invoices

Mailing checks to vendors

Time and Expense on Concur

Handle any discrepancies

ACCOUNTS PAYABLE SPECIALIST DCI-DESIGN COMMUNICATIONS

GARDEN CITY, NY

FEBRUARY 2018-MARCH 2018 (CONTRACT)

Check daily incoming e-mails on G-Mail.

Match invoices to purchase orders using QuickBooks and Tigerpaw.

Code invoices to enter them into QuickBooks.

Enter coded invoices into QuickBooks and print out completed purchase orders and Proof of Delivery from Tigerpaw.

Get approval from Project Managers for Subcontractor invoices and get Service Orders from Tigerpaw to use as documentation to enter invoice into QuickBooks.

Add any shipping charges to Tigerpaw that was not on original invoice.

Scan entered invoices to M: Accounting section, Accounts Payable folder, 2018, and proper vendor for backup.

On weekly basis, give completed invoices to Staff Accountant to review what is to be paid.

Check vendor statements for any missing invoices or credit memos not on QuickBooks.

Discuss with vendors any discrepancies

TELECOMMUNICATIONS ANALYST ARROW ELECTRONICS

MELVILLE, NY

DECEMBER 2017-FEBRUARY 2018 (CONTRACT)

Receive approved invoices from Manager and reconcile them to the Accounting system.

Assist with implementation of AP system from Oracle GFS and ECS to new program Oracle Unity.

Code approved telecommunications invoices and scan them to Corporate AP for processing.

Receive invoices in Web Center and reassigned them to Manager.

Enter invoice data on Invoice Tracking log for reference.

Once checks are run at Corporate AP, update Invoice Tracking log with payment information.

Contact vendor regarding invoice copies, misapplied cash, and payment information to avoid disconnection.

Resolved issues regarding outstanding invoices to request refunds or apply credit to future invoices.

ACCOUNTS PAYABLE SPECIALIST LUTHER SALES

HAUPPAUGE, NY

SEPTEMBER 2017-OCTOBER 2017 (CONTRACT)

Match purchase orders to invoices

Enter invoice into Storis system in batch listing.

After Cash Requirements report is run, invoices are selected to be paid and checks are run.

Compare checks to corresponding invoices.

Once approved, checks are posted.

Checks with the corresponding invoices are brought to the Director to be signed.

Updated and processed invoices from April 2017 to October 2017.

Contact vendors for missing Proof of Delivery and missing invoices after analyzing statements.

Contact Operations department regarding problems with freight invoices and contact freight companies for further clarification.

ACCOUNTS PAYABLE CLERK CATHOLIC CEMETERIES

WESTBURY, NY

SEPTEMBER 2016-AUGUST 2017

Match purchase orders to invoices.

Give invoice and purchase order to Manager and Director to approve.

Voucher approved invoice with proper coding and give to Financial Service Manager for approval.

Enter invoice into Abila system in batch listing.

Run Unposted G/L Transaction Report and submit for approval.

After Financial Service Manager posts the transactions, the Posted G/L Transaction Report is run.

Invoices are selected to be paid and checks are run.

Compare checks to corresponding invoices.

Once approved, checks are posted and spoil check if needed.

Check Register is run.

Checks with the corresponding invoices are brought to the Director to be signed.

Once signed, the checks are mailed out with proper documentation.

Compare vendor statements with A/P Vendor Balance on system.

Issue checks for Surrenders and Cancellations after input of documentation.

Assist with special projects upon request.

EDUCATION:

QUEENS COLLEGE-CUNY, FLUSHING, NY

BACHELOR OF ARTS DEGREE – ACCOUNTING AND INFORMATION SYSTEMS

REFERNCES PROVIDED UPON REQUEST

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