Administrative Assistant Support
Resume:
Virginia Briggs
LP ** Chickland Road Caparo 868-***-**** **********@*****.***
PROFESSIONAL SUMMARY
To offer myself within the establishment to enhance productivity levels, develop the skills, knowledge whilst gaining, and appreciating experience over time
Motivated and goal driven secretary offering 10 years’ experience in an administrative capacity in both Undergraduate and Postgraduate Matters. Seeking to advance myself into an Administrative Assistant position where I can be an invaluable asset to support the Department’s organizational structure.
CORE COMPETENCIES
Emotional Intelligence
Continuous Learning
Flexible
Team player
Microsoft Office
Self-motivated
Calendar Management
Multitasking
Customer Oriented
PROFESSIONAL EXPERIENCE
Department of Physics Jan 2020 – Present
Administrative Assistant – MSc RENT, MSc BIPH, Physics MPhil and PhD students
.
Providing administrative support to the PG Coordinators, including organizing, scheduling and servicing meetings
Ensuring the timely record of the minutes of All PG related meetings and timely dissemination of
information and effective monitoring of all follow-up actions.
Assisting students, staff and the public with matters relating to Admissions, Registration, Examinations, Graduation and general queries for All PG students.
Assisting with examination matters including, preparing postgraduate examination grid, list of examiners and graduating lists for All PG Students.
Attending to all postgraduate students’ matters; monitoring the accuracy of their records, preparing for and executing Orientation and Academic Advising activities.
Assisting with travel arrangements and accommodations for Visiting Lecturers and Examiners and accommodation at the University Inn
Preparing letters and memoranda from notes or verbal instructions.
Receiving, sorting, recording and distributing all PG mail.
Co-ordinating tracer studies on all graduates and developing, reviewing and revisiting a filing system on an on-going basis in order to ensure efficient storage, tracking and retrieval.
Typing, and copying laboratory manuals and ensuring the availability of the laboratory to run the relevant sessions.
Assisting in the preparation of the timetables, course offerings and all allocation of teaching and office space.
Assisting in developing/revising/editing of postgraduate information booklet
Assisting in initiating, developing and maintaining links with key stakeholders, assisting with effecting
Faculty’s outreach programme and assisting in the maintenance and upgrading of the PG website and electronic database.
Assisting in the preparation of annual reports, contacting External Examiners for and preparing of the PG booklist and other related duties.
Preparing all PG documents relating to the brochures and marketing of the programmes; assisting relevant coordinators with workshop/event (seminars, open lecturers etc) preparation.
Providing effective supervision, leadership and guidance to Administrative and Technical staff for the achievement of the Department’s objectives.
Banner Finance – Creating Purchase Orders, Payment vouchers, IDTs, liaising with DFM for quotes and maintenance of Building, Process claim forms for Part-time Lecturers and Demonstrators, Requisitioning, receiving and controlling the use of office supplies and equipment
Create the job offers on PeopleSoft for Instructors, Contract Officers, Teaching Assistants, Research Assistants, Part-time Lecturers, and Full-time and Part-time Demonstrator
Department of SALISES October – December 2019
June – July 2019
February – March 2019
October – December 2018
July – August 2018
Acting Administrative Assistant – MSc, MPhil and PhD students
Providing administrative support to the Director od SALISES, including organizing, scheduling and servicing meetings
Ensuring the timely record of the minutes of All PG related meetings and timely dissemination of
information and effective monitoring of all follow-up actions.
Assisting students, staff and the public with matters relating to Admissions, Registration, Examinations, Graduation and general queries for All PG students.
Assisting with examination matters including, preparing postgraduate examination grid, list of examiners and graduating lists for All PG Students.
Attending to all postgraduate students’ matters; monitoring the accuracy of their records, preparing for and executing Orientation and Academic Advising activities.
Assisting with travel arrangements and accommodations for Visiting Lecturers and Examiners and accommodation at the University Inn
Preparing letters and memoranda from notes or verbal instructions.
Co-ordinating tracer studies on all graduates and developing, reviewing and revisiting a filing system on an on-going basis in order to ensure efficient storage, tracking and retrieval.
Providing effective supervision, leadership and guidance to Administrative and Technical staff for the achievement of the Department’s objectives
Assisting in the preparation of the timetables, course offerings and all allocation of teaching and office space.
Banner Finance – Creating Purchase Orders, Payment vouchers, IDTs, liaising with DFM for quotes and maintenance of Building, Process claim forms for Part-time Lecturers and Demonstrators, Requisitioning, receiving and controlling the use of office supplies and equipment.
Department of Physics March 2014 – January, 2018
Secretary – Reassigned MSc RENT programme
Providing administrative support to the RENT Coordinator, including organizing, scheduling and servicing meetings
Ensuring the timely record of the minutes of RENT related meetings and timely dissemination of
information and effective monitoring of all follow-up actions.
Assisting students, staff and the public with matters relating to Admissions, Registration, Examinations, Graduation and general queries for RENT students.
Assisting with examination matters including, preparing postgraduate examination grid, list of examiners and graduating lists for RENT Students.
Attending to all postgraduate students’ matters; monitoring the accuracy of their records, preparing for and executing Orientation and Academic Advising activities.
Assisting with travel arrangements and accommodations for Visiting Lecturers and Examiners and accommodation at the University Inn
Preparing letters and memoranda from notes or verbal instructions.
Receiving, sorting, recording and distributing all PG mail.
Co-ordinating tracer studies on all graduates and developing, reviewing and revisiting a filing system on an on-going basis in order to ensure efficient storage, tracking and retrieval.
Typing, and copying laboratory manuals and ensuring the availability of the laboratory to run the relevant sessions.
Assisting in the preparation of the timetables, course offerings and all allocation of teaching and office space.
Assisting in developing/revising/editing of postgraduate information booklet
Assisting in the preparation of annual reports, contacting External Examiners for and preparing of the PG booklist and other related duties.
Preparing all PG documents relating to the brochures and marketing of the programmes; assisting relevant coordinators with workshop/event (seminars, open lecturers etc) preparation.
Department of Physics October 2008 – February 2014
Secretary
Providing administrative support to the Administrative Assistant and HOD, including organizing, scheduling and servicing meetings
Ensuring the timely record of the minutes of undergraduate related meetings and timely dissemination of
information and effective monitoring of all follow-up actions.
Assisting students, staff and the public with matters relating to Admissions, Registration, Examinations, Graduation and general queries for undergraduate students.
Assisting with examination matters including, preparing postgraduate examination grid, list of examiners and graduating lists for undergraduate Students.
Assisting with students’ matters; monitoring the accuracy of their records, preparing for and executing Orientation and Academic Advising activities.
Assisting with travel arrangements and accommodations for Visiting Lecturers and Examiners and accommodation at the University Inn
Preparing letters and memoranda from notes or verbal instructions.
Receiving, sorting, recording and distributing all mail.
Assisting and revisiting a filing system on an on-going basis in order to ensure efficient storage, tracking and retrieval.
Typing, and copying laboratory manuals and ensuring the availability of the laboratory to run the relevant sessions.
Assisting in the preparation of the timetables, course offerings and all allocation of teaching and office space.
Assisting in developing/revising/editing of postgraduate information booklet
Assisting in the preparation of annual reports, contacting External Examiners for and preparing of the PG booklist and other related duties.
Providing effective supervision, leadership and guidance to Administrative and Technical staff for the achievement of the Department’s objectives.
Banner Finance – Creating Purchase Orders, Payment vouchers, IDTs, liaising with DFM for quotes and maintenance of Building, Process claim forms for Part-time Lecturers and Demonstrators, Requisitioning, receiving and controlling the use of office supplies and equipment
Create the job offers on PeopleSoft for Instructors, Contract Officers, Teaching Assistants, Research Assistants, Part-time Lecturers, and Full-time and Part-time Demonstrators Process Coordinator
Physics Department March 2005 –September 2008
Clerical Assistant
Provide administrative support to the Head of Department and Secretary
Quickly and accurately answered customer questions, suggested effective solutions and resolved issues to increase customer and staff satisfaction.
Sorted and boxed files to send to Records Management.
Received, sorted and distributed incoming mail
Assisted with photocopying, scanning and faxing for lecturers.
Monitor and maintained the Department's inventory sys
EDUCATIONAL AND CERTIFICATION
Australian Institute of Business – Australia CTS College Trinidad
June 2016
2018
MBA – Masters in Business Administration
The University of the West Indies – Open Campus
Sep 2009
Sep 2013
BSc Management
The University of the West Indies – Open Campus
Sep 2006
July 2008
Certificate in Administrative Professional Office Management (APOM)
Tabaquite Composite Secondary School
1990
1995
CXC General
Mathematics (2004)
English A (2004)
Principle of Accounts
Principle of Business
2
3
2
2
General
General
General
General
Social Studies
Integrated Science
1
1
General
General
Tabaquite Composite Secondary School
May 1998
July 1998
Computer Literacy
Tabaquite Composite Secondary School
July 1998
Dec 1998
Typing
WORKSHOPS
Procurement Sensitization Workshop
November, 2021
Supervisory Management – Conflict in Work
January, 2021
Supervisory Management – Strategy and Change
June 2019
Supervisory Management – Information Gov.
May 2019
Supervisory Management – Entrepreneurship
May 2019
Supervisory Management – Leadership
May 2019
Supervisory Management – Emotional Intelligence
May 2019
Minute Writing Workshop
May 2019
Teambuilding Workshop
May 2019
Industrial Relations – HOD Training Workshop
May 2015
Introduction to Industrial Relations
May 2015
Enhancing Professional Image
May 2015
Business Writing Workshop
May 2015
PBX Training
April 2014
Banner Finance/ Basic Accounting for non Accountant
July 2011
Ms Word Core
May 2010
Introduction to Records Management
October 2009
REFERENCES Available upon request
Contact this candidate