ALICIA ALCANTAR ad2bb2@r.postjobfree.com

Over *0 Years Experience (bilingual – Spanish)

OBJECTIVE:

To obtain a position with a company or municipal government agency where I can advance according to my work performance

MAJOR ACCOMPLISHMENTS:

•Set up corporate resource library by organizing, consolidating and updating corporate resource materials (Optimos, Inc.)

•Initiated process and administered paperwork to establish Minority Business Enterprise (MBE) certification for corporation throughout the United States (Optimos, Inc.)

•Developed travel procedures and guidelines resulting in increased productivity and accuracy in processing department travel expenses (University of Florida)

•Developed legal document templates to streamline production of standard routine documents (Watkins & Ramunni, PA)

EXPERIENCE:

09/07 – 09/09

Parkway Realty Services, LLC, Columbia, SC - Property Administrator

Administrator for two office properties containing 2,000 customer base. Responsible for timely response to customer requests for services; maintained and delivered customer welcome packages; prepared monthly property statements utilizing Windows 7 MS Word; produced monthly receivables and payable reports including collections; handled office expense account, ordered all supplies and equipment; revised and updated Building Emergency Evacuation Procedures and Handbook; created monthly corporate newsletters utilizing MS Publisher

Organized and oversaw customer and staff events

03/05 – 07/07

University of Florida, Industrial Systems Engineering Dept, Gainesville, FL Senior Secretary

Administrative support was provided for the Industrial & Systems Engineering Department including ordering and maintenance of general office supplies, copier and fax equipment and office keys. Answered multi-line phone, greeted visitors and supervised two student part-time employees. Prepared procurement requisitions, processed purchase orders, and payment transaction authorizations following up with vouchers utilizing the PeopleSoft Financial system. Maintained accurate financial records for program expenditures and incoming revenue as well as coordinated and processed team travel and expense reimbursements sponsor sites for 20 teams composed of 10-12 students each. Organized and coordinated two breakfast/luncheon program events with over 300 attendees held annually.

10/2003 - 03/2005

Temp Force, Gainesville, FL, Executive Assistant

Provided administrative support for the following clients:

Gainesville Regional Utilities. Organizational Development Dept. Gainesville, FL Developed records management system and updated filing system.

Air & Water Inc. Archer Road, Gainesville, FL. Performed high level document production using Microsoft word processing software

Info Tech Inc. 6400 SW 34th Street, Gainesville, FL. Prepared daily project management reports.

12/1999 - 06/2003

Optimos Inc., Chantilly, VA, Executive Assistant to CEO

Provided high-level support by conducting political candidate research, presentation materials for high-level meetings. Initiated, processed and tracked paperwork to establish minority employer status for corporation throughout United States. Assisted Vice President of Operations with consolidation of weekly and monthly sales statistical reports, coordinated special events for internal and off-site functions. Performed administrative functions such as preparation of correspondence, presentations, arranged and scheduled meetings, appointments and international video conferences. Maintained accurate personnel files for senior key personnel. Coordinated and processed travel arrangements and reimbursement expense requests, and responsible for office petty cash and monthly reconciliation thereof. Also maintained accurate employee birthday list emailing birthday greetings on behalf of CEO. Set up corporate resource library by organizing, consolidating and updating corporate resource materials.

05/1998 - 12/1999

Alternative Employment Specialists, Herndon, Va, Executive Assistant

Performed as an executive assistant for the following clients:

Cisco Systems, Herndon, VA, Regional Sales Vice President. Compose, edit and proofread reports, proposals and correspondence. Draft spreadsheets, diagrams, PowerPoint presentations, and other business materials. Maintain Vice President’s department financial filing system.

Baan, Inc., Chantilly, VA, Vice President Education Sales. Developed new hire sales department orientation presentationPrepare reports, memos, letters, financial statements and event invitations using Microsoft Office Suite. Screen phone calls maintaining confidentiality, greet visitors and respond to routine inquiries. Schedule and appointment management and travel itinerary and reimbursements.

American Institute Of Architects Develop records management system, write business correspondence, plan meetings and conferences, file or retrieve paper documents and related materials, answer personnel or public inquiries.

07/1987 - 06/1997

Watkins & Ramunni, PA, Labelle, FL Law Assistant

Performed as interpreter for Hispanic clients, translating both in attorney-client conferences and

in courtroom. Prepared affidavits or other documents, maintain document file, and file pleadings with court clerk. Drafted and prepared legal documents and responded to production requests, including briefs, pleadings, appeals, wills, contracts, and real estate closing statements. Prepare content-specific case files for attorneys reflecting supporting forms, documentation, and photographs to use during client presentations.

Education, Training, & Computer Skills

Certificate in Business Office Technology and Network Administration, Computer Learning Centers, Manassas, VA. GPA: 4.0/4.0. Completed general coursework at San Antonio College, San Antonio, Texas and at Indiana University/Purdue University, Fort Wayne, Indiana. Selected training seminars include Time Management, Executive Assistant Training, Administrative Training, and Accounting Principles. typing speed 65 wpm, 10-key calculator, office machines (dictation equipment, multi-line phone systems, fax, copiers), Microsoft Word, Access, Excel, PowerPoint, Outlook, Lotus 1-2-3, WordPerfect, QuickBooks Pro, PeopleSoft, Dreamweaver.

INTERESTS:

My hobbies include creative arts such as sewing, macrame, crafts and recycling used items into useful household items. Listening and collecting music for my IPOD is also a favorite past-time

as well as reading, playing with my two dogs, yard work and caring for my indoor plants. I also enjoy attending plays, concerts and I am a movie buff.

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