Administrative Assistant Support

Mairead O’Mahony

**********@*****.*** 415-***-****

EDUCATION:

FETAC - Qualification in Business and Administration, Tralee Co. Kerry, Ireland Sep 2013 Presentation Secondary School - Leaving Certificate, Tralee Co. Kerry, Ireland June 2011 EXPERIENCE:

Office Manager - Shannon Moving and Storage LLC, San Francisco, CA March 2017- September 2023

● Successfully managed day-to-day office operations, ensuring a well-organized and efficient workspace.

● Played a key role in the recruitment process, conducting interviews, evaluating candidates, and contributing to the selection of qualified personnel.

● Collaborated with the CEO to identify staffing needs and participated in onboarding and orientation programs for new employees.

● Key responsibilities included job estimates and client interaction, payroll management/compliance, scheduling and travel coordination.

● Interacted with clients to understand their requirements and provided comprehensive quotes, contributing to customer satisfaction and business growth.

HR Services Administrator - Aspen Grove Solutions, Tralee, Co, Kerry, Ireland March 2014 – Feb 2017

● Managed HRIS (BambooHR) and HR documentation (SharePoint).

● Oversaw comprehensive On-Boarding and Off-Boarding processes for US and Ireland offices.

● Conducted new-employee orientations, providing benefits counseling for informed decisions.

● Led Recruitment and Selection Process, including job advertising, interviews, and background checks.

● Issued contracts, managed PTO, and coordinated company events.

● Served as Company Event Coordinator.

● Managed travel requests, raised Purchase Orders, and booked meetings. Executive Assistant - Dairymaster, Tralee, Co, Kerry, Ireland September 2013 - March 2014

● Provide day-to-day administrative support, including managing office supplies, handling incoming calls and correspondence, and organizing files.

● Efficiently manage complex calendars, coordinate appointments, and handle travel arrangements, ensuring executives' schedules align with business priorities.

● Coordinated and facilitated efficient communication between executives and internal teams.

● Drafted and proofread correspondence, presentations, and reports, ensuring accuracy and professionalism.

● Provide comprehensive administrative support to executives, aiding in strategic planning, decision- making, and overall business operations.

SKILLS AND ABILITIES:

● Certificate in HRD Online Management

● Proficient in the use of Microsoft Office, BambooHR, JIRA

● Excellent communication and organizational skills.

● Ability to work independently and/or part of a team.

● Ability to multi-task and complete projects according to strict deadlines.

● Ability to lead and motivate a team, providing guidance and support to achieve organizational goals.

● Thoroughness and accuracy in handling administrative tasks, documentation, and data.

● Experience in conducting recruitment processes, from job posting to candidate selection.

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