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POLASH AHMAD

Document Controller / Secretary / Administrative Coordinator

Address: Umm Al Hassam, Kingdom of Bahrain

Mobile: 36728855 / 32164105

E-mail: ad27zp@r.postjobfree.com

Personal Summary:

Over 09 (Nine) years of experience in Construction Industry (Civil and MEP) as Document Controller / Secretary / Administrative Coordinator. Currently working under one of the Grade AA Consulting Engineering Company (M/s. Mazen Alumran Consulting Engineers (MACE) in the Kingdom of Bahrain. Establishing and developing the complete documents control system to handle all outgoing and incoming correspondence, external and internal transmittals/distribution form, IFC drawings/shop drawings, preparing the project materials schedule, tender’s documents/proposals, technical documents as like MAC, RFI, FIR, IR, MIR, MS, SAC etc., and others company essential documents. Maintaining company standard tracking registers facility to support the management in the monitoring of related activities. Highly proficient in the using of electronic documents management systems (EDMS). Maintaining company standard documents filing system with maintaining files custody information register. Handling company general email with maintaining outgoing and incoming emails tracking register. A highly trained and well experienced in documents management systems and documents archiving, hardcopy scanning, photocopying, distributing and indexing. Familiar with projects documents of different disciplines such as Civil and MEP. Maintain control of documents according to the ISO procedure. Fully literate and able to self-support in word processing. Well organized and proactive in providing timely, efficient and accurate administrative support to the management. Well-presented and able to establish good working relationships with a range of different people. I am self-motivated and can work under pressure. Educational Qualification & Courses:

Bachelor of Arts (BA) in General Studies from National University (2011 – 2014)

Computer Course from ICT Computer Institute, Bangladesh

Arabic Language Course (Spoken and written)

Employment History:

M/s. Mazen Alumran Consulting Engineers (MACE) (June, 2021 – present).

M/s. Poullaides Construction Co. W.L.L (April, 2018 – May, 2021)

M/s. Ahmed Mansoor Al-A'Ali Co. BSC (c) (September, 2014 – April, 2018) Key Project’s Experience:

Hamad Falcon Project @ M-26 (Shaikh Isa Air Base) (Administration & Operation Buildings)

(Client: Bahrain Defence Force (BDF), project value: BHD115 Million)

P123 & P124 Projects (Two Luxury Villas) at Al Rawdha Palace (Client: Royal Court, project value: BHD15 Million)

Non Process Building (NPB) Alba Potline-6 Project (Client: Alba, project value: BHD6.5 Million)

Miscellaneous Projects under AMA Petrochemical Division (Client: ALBA, TATWEER, BANAGAS, BAPCO, GPIC, etc.)

Bahrain International Airport Modernization Program - Central Utility Complex Building (Client: Ministry of Transportation, Bahrain, project value: BHD 6 Million)

PPP Housing Projects of 1037 Villas (Island-14) Al-Madina Al-Shamaliya, Budaiya (Client: Ministry of Housing, project value: BHD30.5 Million). Page 2 of 3

Responsibilities of Duties:

Office administrative and secretarial works including organizing to the all.

Office Coordinator (Admin) as controlling to the Reception, Site Transports, Store, Time Keeper and day by day Office Requirement.

Reporting to project manager day by day & fully typing works under pressure of Project Manager / Engineer’s along with assisting and supporting them in their daily duties.

Sending and receiving emails on behalf of the Project Manager and drafting the email and report writing.

Manage outgoing / incoming correspondences (PDF and hard copy) with tracking register.

Maintain and organize all the paperwork for the Project Manager / Engineers.

Liaises with client / consultant / contractor / subcontractor.

Submitting/receiving technical submissions as like drawings, MAC, RFI, FIR, IR, MIR, MS, SAC, etc. including supporting the project team to preparing cover page of documents submittal.

Implementation of new procedures and templates to control the entire flow of documents.

Maintain standard tracking registers for outgoing/incoming correspondences, IFC drawings/shop drawings, technical documents as like MAC, RFI, FIR, IR, MIR, MS, SAC etc., and general documents transmittal.

Maintaining control of documents according to the ISO procedure, along with check compliance & quality of documents and distributes documents to relevant people.

Controlling all project drawings both hard and soft copies through tracking sheet with revision as per submitted & received.

Reading the shop drawings and try to understand the technical activities at Site.

Receiving all the documents from consultants, suppliers & sub-contractors and circulate it to the concerned. Emailing the same if required.

Supporting project team to preparing cover page of submittal for shop drawings, MAC, RFI, FIR, IR, MIR, MS, SAC etc. and other project documents.

Setting up Document Control requirements of a Project and implementation of database management system.

Coordinate with various project personnel in establishing document control procedures and systems.

Responsible for all document control activities for the projects.

Full responsibility of all the incoming and outgoing project documents such as registration, reports, drawings, submittals, transmittals and all project documentation.

Preparing daily, weekly & monthly progress reports.

Perform all clerical works which include filing, typing, photocopying, fax correspondence and other works being assigned from time to time.

Keep all project documents orderly complete and categorized for easy accessibility to specific

records and projects.

Maintains an updated record of all approved documents and their distribution clearly.

Maintain updated submittal log, monitor the submittal schedule and status with revision.

Maintain all hard copy files of project documentation with files register including revision.

Distribution of all documents as like letters, drawings, materials submittals/data sheets, invoices, delivery notes, etc. in related to departments as per distribution guide.

Keeping electronically updated file register in excels, submitting, receiving documents with information and instructions by Project Manager as required in the project.

All files of the concerned project should be maintained as per the ISO Procedure as attached corresponding file list register with the specific file indexes.

Maintaining all new files with respective stickers and updating in the list of files.

Scheduling the project meeting with arranging the meeting room, and typing and preparing the minutes of meeting and send it’s to all.

Arranging gate passes for project staffs including workers, scheduling inspections of vehicles, equipment, heavy machineries & tools etc., organizing of access for the material and machineries through project main gate security to site place.

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Technical Skills:

Aconex System - for submitting and receiving the project documents.

Bechtel Portal - for submitting and receiving the technical documents.

Alba Partner Access - application of access badges for entering of Alba factory.

Synology Disk Station - server for sharing of documents.

Having knowledge for using various Website.

Microsoft Office Applications (Word, Excel, PowerPoint, Access, Outlook) Computer Knowledge

PC Fundamental, Internet skills & Microsoft Outlook.

MS Office (Word, Excel, Power Point, Microsoft Editor & MS Project), Adobe Photoshop, CorelDraw. Language:

English: very good spoken and written

Arabic: good Spoken and written

Hindi; very good spoken only

License

Light Driving License (Bahrain)

Personal Information:

Date of Birth : 27th March, 1992

Age : 30 Years

Gender : Male

Religion : Muslim

Nationality : Bangladeshi

Passport No : EE0374854

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