Alisa D. Shafer

Easley, SC ad26xi@r.postjobfree.com 864-***-****

EXECUTIVE ASSISTANT/OFFICE MANAGER

“I get things done that seem impossible and manages crazy schedules, logistics, to-dos, and last-minute changes.”

Administrative & HR Operations Project Management Organization & Prioritization Notary Public South Carolina

Financial Operations AP/AR P&L Expense Reports Confidentiality Customer Service Type 65+ WPM

Interpersonal Communication Scheduling Microsoft Office Suite, Adobe, QuickBooks, Texture, Prolog, Procore

PROFESSIONAL EXPERIENCE

“I have a positive “can-do” attitude, takes initiative, and exceeds expectations ahead of deadlines.”

Project Assistant /Office Manager Brasfield & Gorrie 2021 – Present

Day to day administrative support for project management team(s), including sorting mail, creating, and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc. Assist PM or project accountant with creating project in Project Data Management (PDM) software

Organize meetings and managed database. Book transportation and accommodations for executives.

Selected Accomplishments:

Oversee and support all administrative duties in the office and ensure that office is operating smoothly

Manage office supplies inventory and place orders as necessary

Develop office policies and procedures, and ensure they are implemented appropriately

Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure

Manage office budget

Identify opportunities for process and office management improvements, and design and implement new systems

Manage all project-related paperwork including correspondence, proposals, memos, meeting minutes, and emails.

Adhere to budget, monitoring expenses and implementing cost-saving measures.

Create, distribute, and execute contracts, purchase orders, and any other contractual documentation in project management systems and DocuSign

Received and assisted with the sub pay application process, including reviewing pay app and lien waivers, coding and distributing for approval

Prioritize workflow and projects ensuring timely completion of important tasks.

Project Manager/Office Manager Green Earth Partners 2012 – 2021

Supervise current projects and coordinate all team members to keep workflow on track. Manage team goals, project schedules, and coordinate new project information. Communicate with clients to identify and define project requirements, scope, and objectives. Ensured that the office operated smoothly and efficiently. Organized meetings and managed database. Booked transportation and accommodations for executives.

Selected Accomplishments:

Oversee and support all administrative duties in the office and ensure that office is operating smoothly

Manage office supplies inventory and place orders as necessary

Develop office policies and procedures, and ensure they are implemented appropriately

Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure

Manage office budget

Identify opportunities for process and office management improvements, and design and implement new systems

Promoted to project manager role for Maintenance Department based on outstanding reputation and performance.

Manage all project-related paperwork including correspondence, proposals, memos, meeting minutes, and emails.

Adhere to budget, monitoring expenses and implementing cost-saving measures.

Increased department client base by 10% during challenging business climate (Covid-19).

Created spreadsheet for billing of all jobs resulting in improved payment timeline (30-45 days).

Consistently achieve high-quality results while managing multiple projects.

Prioritize workflow and projects ensuring timely completion of important tasks.

Executive Assistant/Office Manager Green Earth Partners 2012 – Present

Manage customer relations and customer communications. Maintain finances including creating and approving expense reports, balancing corporate credit card statements, and issuing and tracking purchase orders. Prepare invoices, and coordinate billing for all projects. Maintain vendor files (I9, COI) and negotiate vendor costs.

Selected Accomplishments:

Perform administrative duties for CEO and CFO including HR functions (payroll, time off requests, employee relations, new hire documentation, E-Verify) and Accounting functions (AP/ AR).

Coordinated executive calendar and meetings (conference room and teleconferencing) for CEO, CFO, and team.

Managed travel schedule for the CFO. Despite typical complications and delays, he always arrives on-time.

Transformed outdated company practices (paper timesheets and fax machine) and implemented new procedures and systems.

Created HR department for company from ground up. Shopped for insurance providers and found best rates for size of company. Created system for tracking employee leave and benefits.

EARLY CAREER

Office Manager U.S Lawns of Greenville 2011-2012

Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

Assistant to CFO/Corporate Office Manager Gutter Guard LLC, Dixie Home Crafters 2001-2010

Organized meetings and managed database. Booked transportation and accommodations for executives. Maintain executive calendars.

Identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.

Coordinate daily calendars of senior managers

Plan appointments and events

Act as the point of contact between executives and employees/clients

Create regular reports and update internal databases

Make travel arrangements

Manage phone calls and emails

Respond promptly to managers’ queries

Facilitate internal communication (e.g., distribute information and schedule presentations)

Suggest more efficient ways to run the office and troubleshoot malfunctions

Review and recommend changes to our company policies

EDUCATION & CERTIFICATIONS

Bachelor Degree in Business Administration Business Management and Administration University of Georgia

Certifications OSHA 30 Certified, South Carolina Work Keys Certification

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