Data Entry Administrative Assistant
Resume:
Yvette Pearson
Janesville, WI **546 ad26hh@r.postjobfree.com
Work Experience
Accountant
Navitus Health Solutions
April 2022 to Present
A zero-spread, URAC-accredited pharmacy benefit management company.
Accountant
Responsible for invoicing clients, including compiling information, emailing invoices, entering amounts in Great Plains, and answering questions. Making monthly journal entries for accruals and reversing when appropriate. Setting up new clients.
Full Charge Bookkeeper
Siker Furniture - Janesville, WI September 2020 to April 2022
Responsible for maintaining company books and monthly reconciliations.
Responsible for answering phones and working with customers both in person and on the phone.
Responsible for payroll and Human Resource functions.
Upon the former bookkeeper’s retirement, discovered that financing had not been entered and charged to financial institution in over 2 years. I was able to go through over $100,000 in contracts and get them straightened out. Also paid taxes and fees that had not been handled correctly to both State of Wisconsin and Federal agencies.
Accounting Assistant
Hagen CPA LLC - Janesville, WI
April 2019 to September 2020
Responsible for payroll for over 50 different small businesses in Wisconsin, Illinois and California using Quickbooks.
Responsible for data entry into Quickbooks for month end reconciliations.
Responsible for client withholding and unemployment tax payments for both Federal and State governments.
Responsible for client quarterly and annual payroll tax returns and payments. Fill in for Administrative Assistants when needed.
Administrative Assistant to Principal, Wilson Elementary School
School District of Janesville - Janesville, WI August 2017 to April 2019
• Janesville, Wisconsin August 2017 to Present
A Top 10 Wisconsin Public School District consisting of about 10,000 students at 21 schools, with a budget of over $125 million.
Administrative Assistant to Principal, Wilson Elementary School
Responsible for accounting for school credit card and petty cash account. Credit card dollars are coded and paid monthly following audit from main District office. The petty cash account is audited yearly. Work with parents and families to resolve issues and deliver messages to Principal, teachers and students.
Help with student discipline when needed; working with extremely challenging students while maintaining a calm and welcoming atmosphere for families and ill students entering the office.
Responsible for employee attendance, ensuring classrooms have necessary coverage; and coding absences to the correct department to ensure budget allocations are correct.
Responsible for collecting funds from parents for school fees, pictures, field trips, etc.
Responsible for doing all deposit paperwork for monies collected and ensuring proper protocol is followed for transport of monies to District Business Office.
Accountant
Navitus Health Solutions
October 2013 to August 2017
• Madison, Wisconsin October, 2013 to August, 2017
A zero-spread, URAC-accredited pharmacy benefit management company.
Accountant
Responsible for all aspects of the fixed assets for the entire company, which includes four campuses and two specialty pharmacies. Includes ensuring correct dollar values, depreciation methods and date placed in service are maintained. Also calculate monthly and yearly depreciation for reporting to parent company, executive committee and governmental agencies.
Responsible for invoicing clients, including compiling information, emailing invoices, entering amounts in Great Plains, and answering questions. When adjustments need to be made due to Medicare mandate or setup error, responsible for ensuring dollars are billed to either client or pharmacy and refunded to the other side of the equation.
Administrative Assistant
School District of Janesville - Janesville, WI April 2002 to October 2013
• Janesville, Wisconsin April, 2002 to October, 2013
A Top 10 Wisconsin Public School District consisting of about 10,000 students at 21 schools, with a budget of over $125 million.
Administrative Assistant
Responsible for day-to-day debits and credits for departmental budget, ensuring correct coding and alerting supervisor if budget in accounts gets low.
Coordinator for School District of Janesville United Way Campaign; responsible for dissemination of pledge cards and information regarding United Way's mission, collection of all donations and pledge cards from all 21 schools following at the end of the campaign, ensuring all dollar amounts agree and tabulating results, communications with Payroll department to coordinate payroll deduction donations, and delivery of pledge cards and cash donations to the United Way. Earned United Way Outstanding Coordinator Award for organizational skills and attention to details.
Responsible for all non-emergency news releases for the District, requiring strong attention to detail, collaboration with other departments and staff in District Schools, and working relationship with members of print, radio and television media.
Responsible for planning and organizing District's celebrations, including Employee Recognition, Teacher of the Year and the Retirement party. The Employee Recognition is for 1,500 employees, the Teacher of the Year and the Retirement party are for approximately 400 employees and family members. This requires identifying the employees eligible to attend, sending invitations, making biographies to include in the programs, procurement of the room and decorating the venue, ordering the awards and ensuring correct spellings, seating the guests and ensuring the event's speakers know where to be and what to do. Responsible for District's Cable Access Channel. These tasks require strong attention to detail and organizational skills.
Work as "face of the District." The receptionist for the District is the first impression for all employees and families new to the District, requiring a cheerful disposition and strong knowledge of District functions to ensure calls and visitors are all routed to the correct person.
Board Member, Secretary
Wisconsin Vest-A-Dog - Janesville, WI 2004 to 2013
Not-for-Profit Agency with a mission to give a bullet- and stab-proof vest to every K-9 officer in the State of Wisconsin. Mission accomplished in 2012, continuing mission to vest all new K-9 units and replace vests upon expiration date.
Board of Directors
Responsible for day-to-day operations of 501(c)(3), fundraising, community outreach and marketing; including cash collection, bank deposits, attendance at events throughout the State of Wisconsin and maintenance of appropriate paperwork for the IRS and other government agencies and stakeholders.
Education
Bachelor of Science in Accounting
Upper Iowa University - Fayette, IA 2013
Associate of Science in Accounting
Blackhawk Technical College - Janesville, WI 1990
Skills
•Debits & Credits
•Experience Working With Students
•Journal Entries
•General Ledger Accounting
•QuickBooks
•Balance Sheet Reconciliation
•Account Reconciliation
•Office Management
•Bank Reconciliation
•Accounts Receivable
•Accounts Payable
•Sage
•Payroll
•Data Entry
•Financial Statement Preparation
•Financial Report Writing
•GAAP
Certifications and Licenses
Driver's License
Assessments
Accounting Skills: Bookkeeping — Highly Proficient
August 2020
Calculating and determining the accuracy of financial data
Full results: Highly Proficient
Attention to Detail — Highly Proficient
August 2020
Identifying differences in materials, following instructions, and detecting details among distracting information.
Full results: Highly Proficient
Attention to detail — Highly Proficient
April 2021
Identifying differences in materials, following instructions, and detecting details among distracting information
Full results: Highly Proficient
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