Brenda Eaton 510-***-**** / ad24xp@r.postjobfree.com

Gilroy, CA www.linkedin.com//in/brenda-eaton-757a9885/

AP and GL Accountant

Professional Overview

Senior Accounts Payable Accountant/GL Accounting – Velodyne Lidar, Inc, San Jose, CA 2017-Present

Book and review accrual journal entries in NetSuite, including reconciliation of certain accrual accounts in compliance with SOX

Expense reports, month end, journal entries a-z, posting, reconciliation of credit cards, weekly payments, working directly with CFO

Provide training to India, China and Thailand employees on processing invoices for inventory and expense items with respective GL coding in NetSuite

Process non-PO and PO invoices using two- and three-way match in NetSuite, ensuring proper department and general ledger coding

Process invoices using correct coding with accuracy in a timely manner and reclass it if necessary

Continue with all activities listed below even when team was reduced from 4 to 1

Accounts Payable Accountant/GL Accounting (2017-2019)

Assist with the maintenance of AP-related accounting policies, including documentation of internal control procedures and SOX

Perform check run weekly utilizing NetSuite and payments via wire, ACH, and Regal Pay

Responsible for reviewing vendor statements and working directly with vendors to resolve discrepancies

Respond to vendor calls and e-mails in a timely manner

Responsible for maintaining the accounts and vendor e-files

Maintain vendors master, updated and collect required W-9 form for vendor set up and onboarding

Responsible for reviewing submitted expense reports for local and foreign employees and also approving them utilizing SAP Concur in accordance with the Company's Travel and Expense Policy

Assist with month-end, quarter end and year end, including AP reconciliation and related tasks

Participate in the implementation of UAT Tax software to be utilized in NetSuite for processing invoices

Assist with external and internal audit requests

Perform ad-hoc activities as assigned by the general ledger accounting group

Accounting Specialist ( temp ) – Psynergy Programs, Inc. San Jose, CA 2016-2017

Processed A/P invoices from vendors with two way matching and approved by manager

Prepared the check run weekly utilizing QuickBooks

Entered credit card charges and reconciled credit card statements

Ensured all vendor invoices and employee expense reports are properly supported and approved

Entered payroll clinician bonuses on a monthly basis

Run employee payroll bi-monthly ensuring timely processing and accuracy after managers have authorized time entered in ADP Payroll System

Set up new employees and enter changes in employee information in ADP Workforce

Distributed employee checks for all three facilities by FedEx

Prepared monthly bank reconciliations for all accounts and for the multiple entities

Filed, updated and created files for vendors

Prepared and submit electronically 1099’s yearly

Participated as needed in special projects

Professional Experience continued…

Accounts Payable and Receivable Specialist ( temp ) – Pure Storage; Honeywell, Highwire Press, Edison, NJ 2015-2016

Entered invoices SOX application and control and sent approvals through Workflow in NetSuite

Processed NON-PO and PO related invoices with a 2- or 3-way matching

Prepared weekly payment runs via Wire and ACH’S

Used ServiceNow automated service for contacting vendors/employees and streamline service efficiently

Maintained invoice records, collection activities and customer file in an organized and auditable manner

Responsible for deposits (wires, checks, and ACH) and recording credit card transactions in Oracle R12 on a regular basis and accurate manner

Provided DSO calculation to Senior Management and updates to the account representatives with customer aging status

Responsible for managing one of the biggest customers accounts with 4.5 million in credit line

Prepared sales orders for publishers clients utilizing NetSuite and Salesforce

Analyzed and entered deposit applications from Lockbox, ACH, and Wires into NetSuite

Performed month-end credit card and bank reconciliation

Accounts Payable Specialist – Mobile Systems Wireless, Inc, Livermore, CA 2008 - 2014

Responsible for all Accounts Payable activities for multiple entities and review invoices for accuracy of process within established deadlines

Forecast Accounts Payables cash requirements for management

Analyzed sales revenue activity and prepare monthly sales reports

Converted manual entry of invoices (entered 500+) to automated electronic processing and upload to accounting system resulting in increased productivity and efficiency

Implemented online banking application of credit card AP transactions in QB

Reconciled inventory monthly utilizing Retail IQ, and worked with vendors and internal departments

Prepared General Ledger journal entries related to Accounts Payable, Cash, Payroll, Inventory and Accrued Expenses using GAAP

Prepared Expense Reports and Track Fleet fuel purchase for sales personnel

Prepared and submit yearly 1099’s

Reconciled cash deposits and credit cards payments for Retail locations, increasing cash collection and reducing losses in that line

Processed Payroll activities using ADP Payroll System

Assistant Accountant – Kal Kustom Enterprises, Livermore, CA 2005 – 2008

•Prepared invoices, adjustment and entering inventory

•Posted accounts receivables

•Posted cash deposits and checks into QuickBooks

•Entered checks posting to correct chart of accounts

•Prepared spreadsheet on sales and cost of goods sold

•Posted accounts payables

*Other applicable experience prior to 2005 is available upon request

Education & Credentials

BA, Accounting– Pontificia Universidad Católica Del Peru, Lima, Peru

AP Manager Certification

Certificate in ADP Payroll System Training

Income Tax Certificate for Tax Preparer

Certificate in Paychex Preview for Windows and Intro to HR Module

Technical Skills: Advance knowledge in MS Office Suite (Excel, Word, PowerPoint) / SAP Financial Training Course / Experience with Oracle R12 / Experience with SAP Concur / Experience with NetSuite and Salesforce / Experience with ADP Workforce now / Fluent writing and reading in Spanish / Basic writing and reading in French

Contact this candidate