Cynthia Bills-Thompson

Email: ad24tq@r.postjobfree.com

901-***-****

Professional Experiences:

Executive Administrator- Duncan Manor Inc October 2009 - present (remote/part time)

●Provide direct support working closely with CEO handle all administrative responsibility

●Intensive calendar managing, arrange travel itineraries, schedule meetings & appointments

●Purchase all supplies needed for the facility, write PO's & pay invoices to various vendors.

●Process state licensing and certifications renewals annually

●Responsible for keeping client’s files update to ensure that the company stay within compliance with state rules/ regulatory requirements & payroll processing ($29,500k)

Sr. Fleet Office Coordinator-City of Germantown Feb.2023 – Nov. 2023 (Contract)

●Handle all daily operation for the fleet maintenance department, order various automotive part approved requisitions for processing PO’s & invoices for payment.

●Created spreadsheets for all month end reports & P-card expenses.

●Managed intensive calendar itinerary & supervised employees ($63,290k)

Buyer-Procurement-Parker Hannifin March 2022- November 2022 (Contract)

●Processed purchase orders & requisitions to vendors for a particular product or services

●Identify which supplier on the various goods for purchasing of raw materials

●Created spreadsheets for weekly reports Excel procedures i.e. formula, pivot table &

●V lookup data changes & updates.

●Responsible for expediting product from all prospective vendors local & international

●Provided assistance to planner & customer service on product availability & order confirmation. Intensive SAP/EDI ordering (70,500k)

Lead Executive Administrator-Buyer McKesson January 2021-February 2022 (Contract)

●Executed all administrative detail responsibilities for the Director & upper management

●Managed calendar itinerary for the site directors, upper managers & leadership team

●Processed T&E -P-card expenses for all the leadership team members via SAP

●Assisted with new hire on-boarding processing & all departmental announcements

●Ordered & expedited all supplies, products & material for the plant operation

●Approved PO’s & invoices for payment to vendors ($62,450k)

Office Administrator-Luke Weathers Flight Academy/OBAP September 2018- December 2020

●Supervised office personnel worked closing with the flight instructors & students

●Maintained annual budget for the academy & all summer camp programs activities

●Coordinated on & offsite projects, social events, meeting, & graduation ceremonies

●Managed & organized daily/weekly calendar itinerary for the Chairpersons and Directors

●Processed payroll, expense reports & payment to vendor via Quick Books ($59, 300k)

Executive Administrative Assistant-International Paper, Inc. June 2016 – July 2018

●Scheduled & coordinated all domestic & international travel arrangements via Concur

●Organized daily calendar itinerary rescheduled meeting, appointments as needed

●Processed T&E expense report for the entire department, maintained corporate P-card purchases & award visa disbursement to leadership team upon request

●Executed all administrative responsibilities providing direct support for VP of Technology, Directors, Managers & supporting leadership team members

●Coordinated various meeting via Zoom/Web Ex, conferences & hosted events, planned leadership members award banquet, luncheon & special project

●Handled international travel visa renewal & requests for several countries via Travisa

●Assisted with new hire on-boarding processing & departmental procedures ($57,600k)

Human Resources Generalist/Administrative Assistant -Hershey's January 2015 - June 2016

●Provided assist for HR Director with various duties: interviewing & pre-screening potential new hires, processed drug screens, handle various confidential assignments & on boarding procedures. Processed T&E reports, invoices payment to vendor & order office supplies

●Maintained calendar daily for the Plant Manager/HR travel arrangement, video conferences, appointments, scheduling & rearranging meeting & luncheon ($51,800k)

Site Administrator/Buyer-Purchasing - (Formerly-DuPont) September 2007- November 2014

●Intensive SAP usage, entered and created requisitions for purchase and work orders

●Overseen all of the corporate P-card expense reports for all plant purchases. Inputted data for invoices, SES payments approval, and returned good authorization

●Approved PO’s payment, processed & expedited purchases/work orders and goods receipts

●Reviewed and approved time sheets for all over 200 contract employees

●Processed security clearance and safety procedures on all site vendors & contractor

●Coordinated meeting, luncheon, retirement parties, fund raiser events, and other duties as assigned.Ordered all products, raw material needed for the plant operation ($48,500k)

Education:

Bachelor’s Degree- Business Administration-LeMoyne Owen University

Associate Degree- Applied Science-Shelby State College

Skills:

●Excellent problem-solving skills, time management & work well under pressure

●Over 25 years of combined work experience as Executive Administrator, Buyer/Procurement Purchasing, Human Resources & Customer Relations & with 18 years in upper management C-suite roles.

●Highly Proficient skills with Microsoft Teams, SAP, Google Doc, Word, Outlook, Office 365, PowerPoint, Excel-formula, pivot table, & V lookup, Share Point, Concur, Ariba, Oracle, Krono, Account Management, Access & Aravo

●Expert in using MRP & ERP, Kaniban, Telco, Intuitive, AS400 & Lawson systems

●Can effectively handle human resources procedures, confidentially, policy training, orientation, pre-screening for potential new hire & federal labor laws

●Proficient in processing requisitions, purchases & work orders to vendors for product

●Familiar with handling returned good authorization, missed shipments and receipts

REFERENCES UPON REQUEST

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