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Ali K Parambath

Mob: +974-********

Email: ad241w@r.postjobfree.com

Senior Document Controller / Document Control Manager Professional History

August 2011 – Present

AECOM Middle East Ltd., Qatar.

Project: Airport Expansions, Defense

Projects, Sewage Treatment Plants,

MOTC and Orbital Highway.

Client: Hamad International Airport,

Ministry of Defense, Ashghal.

Designation: Senior Document

Controller/ Document Control

Manager.

January 2009 to August 2011.

MACE International LTD.

Project: NDIA (New Doha

International Airport).

Client: New Doha International

Airport.

Designation: Senior Document

Controller.

May 2005 to March 2008

JGC Middle East FZE.

Project: Dolphin Onshore (Oil and

Gas) . Qatar, Ras Laffan

Client: Dolphin Energy.

Designation: Document controller /

Administration officer.

April 2004 to March 2005.

Rolex Tours & Travels. Mumbai India

Designation: Document controller /

Administration Assistant.

Qualifications

Bachelor of Arts (Economics)

Affiliations

Primavera Contract Manager

(PCM Certificate from Oracle

Computer Skills / Professional

Training / Documentation

Softaware

• Fusion Live (IDOX)

• Primavera Contract Manager

(PCM) – Expedition

• ACONEX (Basic)

• ProjectWise Explorer

• Electronic Document

Management Systems

(EDMS)

• SharePoint

• MS office applications like

Excel, Word, Power point, and

in Adobe acrobat, Type

Writing English, Internet,

outlook, and Email

Languages (Write, read, and

Speak)

English, Hindi, Tamil, Arabic &

Malayalam.

Years of experience

18 Years.

Years of experience

with Consultant and

PMCM

15 Years.

Personal information

Male, Married

Nationality – Indian

Country of work

experience

Qatar and India.

Driving License

Holding a valid Qatar &

Indian light motor

vehicle driving license.

Contact Details

Mob: +974-********

Email:

ad241w@r.postjobfree.com

Career Highlights

18 years of experience in Document Control and

Administration including 15 years as Senior

Document Controller and Document Control

Manager. Good interpersonal & communication

skills. Experienced with Fusion Live (IDOX),

Primavera Contract Manager (PCM), SharePoint

and other Electronic Document Management

Systems (EDMS) for managing document flow.

Meets targets for handling and compilation of

Technical Documents and Drawings. Ability to

perform duties with a high degree of accuracy,

independence, and confidentiality. Excellent verbal and written English, client management skills and

ability to interact with all levels of staff and

management. Works effectively in a multicultural

and multinational environment. Has experience

supervising Document controller team and

Contractor’s/Consultant’s document controller day

to day activity.

Project Handled / Detailed Experience.

COMPANY AECOM Middle East (Qatar)

PERIOD August 2011 to Present

KEY PROJECT

Airport Expansions, Defense

Projects, Sewage Treatment

Plants, MOTC and Orbital

Highway

KEY CLIENTS

Hamad International Airport,

Ministry of Defense, Ashghal

LOCATION Doha, Qatar

DESIGNATION

Senior Document Controller/

Document Control Manager

2

Duties and Responsibilities:

- Supervise the AECOM and Contractor’s

document control team day to day activity and

report on status of documents to the Client

and AECOM management.

- Lead quality control of documents in both file

name and content before receiving and

submitting.

- Experience developing and implementing

quality management systems.

- Set-up Document Control System on projects

as per project requirement and create the

folder structure master log, overrun report as

per company policy.

- Provide the training for new joinee document

controllers.

- Coordinate and organize work with different

departments including project managers,

design leads and stakeholders, including

distribution and retrieval of all required

documents.

- Coordinate with internal and external

organizations on matters related to

documentation requirements, explaining

document procedures and status.

- Prepare submissions as per QCDD

requirements for Approval.

- Follow-up the status of submissions and

responses from Client, Consultant, Contractor

and Authority in order to expedite the return of

documents and approvals or comments within

the required time period. Including follow up

with Contractor for resubmission of “Rejected”

or “Approved as Noted” Submittals and

pending documents.

- Receive, and register, control and distribute all incoming and outgoing correspondence

including Submittals, Transmittals, RFIs, Shop

Drawings, As Built Drawings, Payment

Requisitions, Monthly Reports and Samples of

Material and ensure relevant document copies

and certificates are held.

- Distributes and retrieves documents to/from all

concerned department.

- Expedite the return of documents and

approvals or comments within the required

time period from internal and external parties to

whom they have been issued or distributed.

- Maintaining Register and Control of all

incoming and outgoing documents

- Issue letter Ref: No, Transmittal Ref: No. and

Incoming Documents Log No. and maintain

database and manual record of all

documentation.

- Update document delivery status record every

morning, Responsible for Record and scan all

engineering documents to create PDF files for

electronic storage on the network server.

- Prepare the Monthly Project Status Report,

Monthly Progress Report, Recommendation of

Contractor’s Payment and Consultant

Payment,

- Coordinate and organize the work with different

departments including Project Managers,

Design Leads and stakeholders.

- Arrange and coordinate the meeting with Client

and Contractors related to Document

procedures and status.

- Currently Using Fusion Live (IDOX) for

Document submission, review for Manage

electronic document system for HIA Expansion

Project.

- Manage EDMS as well as hard copy and soft

copy records following company and client

policies and using SharePoint for document

transfer.

- Use Primavera Contract Manager (PCM) for

document control including logging of

documents, Creating Submittal packages as

per QCS, Transmittals, drawing sets, RFI’s,

MOM, NCR, Correspondents, and monitoring

agenda flow all document for ASHGHAL

Project

COMPANY

MACE International LTD (Project

Management)

PERIOD January 2009 to August 2011

KEY PROJECT

NDIA (New Doha International

Airport)

KEY CLIENTS New Doha International Airport

LOCATION Doha, Qatar

DESIGNATION Senior Document Controller

Duties and Responsibilities:

- Supervise and monitor the transition to an

electronically based system for document

control.

- Manage EDMS and hard copy records as per

Client policy.

- Use Primavera Contract Manager (Expedition)

for document control including logging of

documents, creating Transmittals, Submittals,

RFI’s, RFC’s, MOM and monitoring agenda flow

all documents.

- Distribute and retrieve documents to/from all

concerned departments and control incoming

3

and outgoing documents according to

requirements.

- Update document delivery status record every

morning, arrange the document control room

and scan all engineering documents to create

PDF files for electronic storage on the network

server.

- Receive and check all incoming documents

from Client and Contractor including RFIs,

RFCs, shop drawings, Submittals, As Built

documents and Samples of materials to ensure

receipt of relevant documents and that copies

and certificates are held.

- Control of incoming and outgoing documents

and others technical documents according to

requirements, Arrange the Document control

Room,

- Coordinate with internal and external

organizations on matters related to

documentation requirements, maintaining and

updating the database and manual filing.

- Distributes and retrieves documents to/from all

concerned department.

- Update document delivery status record every

morning, Responsible for scanning all

engineering documents to create PDF files for

electronic storage on the network server.

- Clerical and administrative support duties.

- Monitor and direct all incoming calls.

- Preparation of letters and quotations for the

client.

- Schedules employees in department, so that

all areas have proper coverage. Keep daily

timesheets on all employees.

COMPANY JGC Middle East FZE, Ras Laffan

PERIOD May 2005 to March 2008

KEY PROJECT

Dolphin Natural Gas Onshore

Project

KEY CLIENTS Dolphin Energy

LOCATION Doha, Qatar, Ras Laffan

DESIGNATION

Document controller /

Administration officer

Duties and Responsibilities:

- Supervise Document Control Department daily

activity.

- Manage EDMS as well as hard copy records

and various registers as per company's policy

through document register using Microsoft

Office and Excel Transmittal / RFI / RFC /

Submittal forms.

- Supervise office staff, review and approve

supply requisitions, maintain office equipment,

check stock to determine inventory levels,

verify receipt of supply.

- Control incoming and outgoing documents

and other technical documents according to

requirements. Update, record, scan and file

documents.

- Supervise and control general affairs, store

inventory and control, purchase order

preparation, maintenance of records and

handling of invoices.

- Prepare letters to all parties.

- Coordinate administrative and clerical

activities.

- Scan all engineering documents to create PDF

files for electronic storage on the network

server and digitalise all relevant documentation

for the department.

- Control receipt, registration and dispatch of

office mail. Faxing and receive all documents

and keep records.

- Maintain wages record.

- Update document delivery status record every

morning. Implement and provide efficient filing

system for documentation and

correspondence.

- Keep all the files updated related to the

Administration Section, assist the HR

Department.

- Maintain and update project documents, close

control of updates and issue of periodic

revisions of Engineering Drawings and

documents to main office.

- Prepare project procedures relevant to

document control.

- Fast and timely interaction with internal

customers, Client and Sub-contractors.

- Prepare weekly and monthly progress reports

for invoicing to contractor.

- Arrange meeting room, manage office,

maintain office machines including printers and

photocopiers.

- Arrange and coordinate the travel schedule for

employees.

- Receive daily deliveries and materials.

- Follow up pending invoices and RFPs.

- Arrange the petty cash for cash purchase of

urgent materials.

- Attend telephone calls.

- Assess and submit estimates of required office

materials.

- Complete final documentation profile, assist

document control team to facilitate final project

documentation.

4

- Prepare necessary forms or documentation for

inventory records, payment of invoices, and

billing end-user.

- Prepare Gate Pass for materials issued to the

Clients.

COMPANY Rolex Tours & Travels

PERIOD April 2004 to March 2005

LOCATION Mumbai India

DESIGNATION

Document controller /

Administration Assistant

Duties and Responsibilities:

- General Office Administration for routine

activities.

- Prepare and handle all correspondence.

Update various databases in computer.

- Control of incoming and outgoing documents

and others technical documents according to

requirements, Computerizing of all relevant

documentation of the department

- Controlling the receipt, registration and

dispatch of office mail, Maintaining wages

record,

- Preparing letters to the parties, Updating of

various registers, Recording, Scanning and

filing of documents. Coordinative of

Administrative and clerical activities

- Recording and filing of documents, Maintain an

efficient filing system.

- Arrange and coordinate the travel schedule for

employees. Arrange flight bookings as per the

travel itinerary. Coordinate with travel agents

for overseas travel requirements.

- Control of local travel requirements in daily

basis. Arrange overseas accommodation

facility as per business requirement. Arrange

accommodation facilities for staff.

- Attend telephone calls, Issue of interoffice

memorandum and internal memo.

- Handle of Petty cash to meet the day to day

expenses.

Seminars attended and training course:

- Super vision & Leadership, Management in

HSES, General Safety

- Security Control & Monitoring, Environmental

control & Monitoring

- Occupational Health, Behavioral Based safety

management, Safe Work Method Statement

- Accident / Incident investigation & Reporting,

HSES Trainer course

- Have various Safety courses, such as H2S,

SIMOPS, QOPS, First Aid and Fire Warden.

Contact this candidate