Executive Assistant Office Manager

LEONA CONNAUGHTON

845-***-**** *****************@*****.***

Professional Summary

Seasoned Executive Assistant and Office Manager with substantial experience. Superior interpersonal skills, capable of resolving complex issues, with a proven ability to assess needs, establish rapport, and cultivate strategic relationships.

Work History

Executive/Personal Assistant & Office Manager to Vice Chairman 09/2022 to 01/2024

Pearl Global – New York, NY

Coordinating Complex Travel Itineraries & Calendars

Company Purchases & Credit Card Reconciliation

Setting Priorities, Assigning Tasks, and tracking Company Data

Driving Completion of Key Deliverables & Managing Special Projects

Managing a High Volume of Inquiries & Requests

Supporting a Strong Team Culture & Organizing Events

Managing large projects along with collaborating with cross-functional teams to establish organizational strategies.

Corporate/IT invoice management and reconciliation.

Maintain a working relationship with the building manager to address any issues that arise. Issue and collect office keys/cards/security passes.

Vendor contract monitoring and management.

Maintaining office logs including office mail log of incoming/outgoing correspondence requiring signature approval.

Composing, preparing, editing, or distributing correspondence and other department documents to the relevant contacts.

Executive Assistant to COO (Long Term Temp Position) 06/2021 to 06/2022

Colliers Engineering & Design – New Windsor, NY

Continuously communicated with agencies, government offices, and client representatives to advance projects.

Efficiently provided reproduction tasks for managers, coordinated meetings, and aided with new client opportunities.

Downloaded client project files, uploaded deliverables to client websites, and prepared updates to the client database.

Analyzed information/data in an efficient manner to reduce complexity and implement actionable improvements.

Worked with all levels of management to ensure that appropriate processes/controls were established and documented.

Planned, assembled, and electronically drove agendas/presentation decks for all-hands meetings, events, and outings.

Performed a variety of clerical duties including filing, copying, organizing documentation, and reviewing all reports.

Managed travel arrangements, organized meetings, sent reminders, investigated employee issues, and prioritized emails.

Executive Assistant/Accounting Specialist 06/2019 to 06/2020

LeChase Construction Services – Armonk, NY

Strategically recorded meeting minutes/notes monitored accounts receivable deposits, and reconciled credit cards.

Monitored expenditures, maintained confidential files, and processed onboarding paperwork for newly hired associates.

Analyzed HR files pertinent to the operation of the business and ensured confidentiality regulations were followed.

Managed executive calendars, arranged travel for 8 staff members, and controlled office petty cash operations/reports.

Set up conference rooms, aided HR teams with recruitment/interviews, and coordinated employee on/offboarding.

Streamlined special projects related to accounting and operational due diligence, document storage, and digital files.

Created priorities, exercised awareness of urgent issues, and completed extensive schedule management activities.

Preparing job correspondence, RFP, RFI’s, and job reports.

Preparing and managing construction subcontracts Managing subcontract COI’s and related supporting documents

Reviewing subcontractor's billings and coding all invoices

Executive Assistant/On Field Site of Project Location 12/2014 to 06/2018

Northline Utilities– Yonkers, NY

Worked closely with the General Foreman and Project to make sure all daily projects were tracked, budgeted, and on time.

Analyzed HR files pertinent to the operation of the business and ensured confidentiality regulations were followed.

Handled all purchase orders while ensuring corporate card transactions were balanced.

Informed Senior Management of weekly service reports

Monitored expenditures, maintained confidential files, and processed onboarding paperwork for newly hired field associates.

Purchase all equipment in the field as needed.

Handled all onboarding paperwork for Human Resources.

Respond to emails from clients and vendors, prepared RFI, change orders, purchase orders, service agreements, and subcontracts accordingly.

Worked closely with all Unions

Handled timesheets for all workers in the field.

Executive Assistant to the CEO 04/2004 to 09/2013

Saint Francis Hospital– Poughkeepsie, NY

Consistently managing travel accommodations for CEO and staff members including flights, hotels, and ground transportation.

Schedule, arrange, and facilitate meetings.

Facilitate prompt and courteous communication between all staff and follow-up inquiries/complaints to ensure resolution.

Ensure all customer service agreements are fulfilled.

Plan and coordinate team events

Work on special projects as needed.

Able to juggle multiple priorities simultaneously while paying attention to detail.

Technical Skills

Microsoft Office, Excel Workbooks, Concur, Viewpoint, Blue Beam, PowerPoint, Outlook, Oracle

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