Guadalupe (Lupi) S. Zambrano

Cell Phone: 951-***-****

ad21hk@r.postjobfree.com

PROFESSIONAL SUMMARY

Accomplished Administrative goals, aligning, with duties and responsibilities include providing

administrative support to ensure efficient operation of the office. Supports Government managers and employees through a variety of tasks related to Naval Information Warfare Center Pacific. In large

organizations, works with organizational subdivisions (e.g., Department and Division staffs) for

collection and data analysis to provide the leadership with a clearer picture of the

organization’s demographics, and identification of areas that are driving the organization to be

a more inclusive team. Rely on experience and judgment to plan and accomplish goals and a wide

degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/meeting. Provide editing support on documents, memos, update dashboard and presentations. I am reliable prompt, and professional with strong organizational skills, and the ability to perform multiple

task simultaneously while prioritizing responsibilities and work assignments and most

importantly, willing to maintain a prominent level of business ethics and integrity.

February 2023-July 2023-Title: Administrative Analyst/Contractor-Alexandria Insights/location at Naval Information Warfare Center, Pacific, San Diego, CA

Completed multiple administrative tasks directly supporting NAVWAR executive leadership and Chief Technology Officers to include event scheduling and collaboration, further revising and editing the CTO Dashboard, executive calendar, and associated Wiki information pages. Daily data entry on events scheduled for leadership. Continual maintenance and updating of essential S&T Dashboard inputs on the Wiki page, CTO SPO pages, and CTO confluence calendar providing alternative views of events for the situational awareness of the NIWC PAC CTO

Facilitated the NAVWAR CTO Blue and Gold management team meetings.

Continue to work with NIWC Pacific CTO on efforts to streamline and digitize division processes, document management, and reporting

Education:

Associate degree Legal Secretary, Kelsey Jenney, College, San Diego, California

Professional demeanor

US Citizen

Skills:

Assisting with scanning, word processing, filing, copying, data input, calendaring, and scheduling various meetings

Maintain strict confidence of sensitive information.

Updating and maintaining electronic files for department

Provide direct administrative assistance and support to the Government employees

Knowledge of Adobe Acrobat and SharePoint

Microsoft Office proficient (Excel, PowerPoint, Word, etc.)

Exceptional phone etiquette

Great interpersonal skills

Excellent communications kills (written and verbal)

Strong attention to detail highly organized

Knowledge of administrative functions to coordinate a wide range of administrative services for the organization (e.g., Department)

Ability to plan, organize, and coordinate work and achieve established priorities under demanding in a fast-paced office environment

Ability to keep project manager, operational leads and supervisor informed of progress of assigned tasks

Ability to communicate effectively both orally/writing

Technical Support to employee

Provided support services to employees for property maintenance

Excellent communication and problem-solving skills

Perform general clerical duties including but not limited to distributing the mail, filing, performing computer functions, and answering the telephone. Answers telephone within identifying self in a courteous manner. Transfers calls by staying on the line to introduce caller and problem.

Teamwork Assists in the accurate dissemination of work-related information. Uses Action logs/ Forms to address problems within the work setting to provide documentation necessary to make changes.

Collaborate with other team members to ensure efficient office operations.

Prepare shipping documents, organize pick-ups, and monitor deliveries.

Collaborate with other team members to efficient office operations.

Assist with receptionist function, answer company policies for visitor check-in and protocols, directing, and announcing visitors appropriately.

Perform other duties as assigned to support efficient operation of the Government environment, as necessary.

Provide analytical and specialized administrative support to relieve executive, administrative, and staff managers of complex details.

Analyzes problems, determines approach, compiles, and analyzes data, and prepares reports/recommendations.

Work is of a critical or confidential nature.

Ability to meet deadlines with strong organization, time management, and prioritization skills.

Tenacious in seeking the resolution of issues/problems – ‘can do’ attitude.

Coordinates the preparation and review of correspondence, reports, and presentations for internal and external audiences.

Independent problem solver and critical thinker

Excellent communication and organizational skill

Assist with filing hard-copy or electronic files in accordance with records retention policies

Ability to establish and maintain effective working relationships with peers, colleagues, and external parties.

Ability to multi-task, prioritize responsibilities, and meet assigned deadlines with minimal supervision.

Strong communicator, both verbal and written

Technical aptitude to navigate internal systems, databases, or shared drives to gather or document information.

Basic experience tracking information in spreadsheet.

Ensure to Secure Record Management files, emails, written correspondence.

Correct English usage, spelling, grammar, punctuation.

Monitor office supplies and order supplies as needed.

May 2005-April 30, 2022 -Title: Administrative Assistant/ Naval Information Warfare Center Pacific, San Diego, California

Organizational Property Administrator/Responsible in control regarding Government equipment over $3,000,000

Track equipment daily and ran report for good acceptance.

Maintained accurate Branch Head calendar (via Microsoft Outlook).

Responsible in auditing Government equipment every six-months and yearly

Created foreign travel letters in proper format and correctness based on Naval Information Warfare Center Pacific guidelines support functions in the application of law, policies, regulations, principles, standards systems, and procedures.

Timekeeper ensured employees submitted their time correctly, duties include tracking time entry/approvals on a weekly basis; communicating changes in payroll deadlines; keeping up to date on time and attendance policies; and tracking comp time/travel comp time/overtime forms.

Prepared travel orders foreign/domestic and submission of accurate vouchers in Defense Travel System application, for Divisional personnel travel requests.

Submitted all personnel's clearance request for authorized site access in accordance with the command guideline, current travel, and site regulations.

Coordinated meetings with Public Affairs to scheduled conferences for our supervisors.

Prepared division Personnel Request Actions packages based on staff and branch head submissions and maintained all division's local files.

Help engineers with administrative issue with travel overseas arrangements with their return to United States and travel vouchers.

Organized, maintained files, records, in computer system and confidential files.

Run timekeeping report weekly.

Knowledgeable with office procedures and basic data entry skills

Knowledge of MS Office

Recorded and uploaded all equipment receipts and notes regarding asset information in Navy Enterprise Resource Planning (NERP) for audit purposes.

Ensured all general equipment was barcoded with timeline (7 days) of goods acceptance.

Responsible for supporting custodians and supervisors related to asset tracking inventory, excessing, permanent transfers, and property loss.

Assist with filling out forms regarding material excess.

Skilled in complex file and record maintenance.

Create an excel spreadsheet for branch heads to track mandatory training for employees/General Equipment for custodians.

Ability to support and work amicably with Very Important Person (VIP's), Supervisors, technical personnel, subordinates, and contractors.

Submitted visit request via (DISS) Defense Information Security System in a timely manner followed up with phone call ensure visit request were process.

Performing work such as preparing, receiving, reviewing, and verifying documents; maintaining office records; locating and compiling data or information from files; keeping a calendar and informing others of deadlines and other important dates; and similar clerical support work within an organization.

Perform a variety of complex and difficult secretarial work, involving the use of independent judgement with accuracy and speed.

Fire Warrant for the Division attended training yearly and was awarded a certificate.

Maintain office supplies copy/fax machine.

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