*

Strong

analytical skills

Strong

communicative

skills both

written and

oral

High

attention to

detail.

Organising

skills and

communiation

skills

052-**-**-***

ad20wt@r.postjobfree.com

A fully qualified document controller, I am familiar with all the procedures needed to keep records and logs of document retrievals in a modern business environment. I am well-versed in the updates, distribution and removal of documents from a library and competent with all security matters associated with securely held documentation.

I also possess a wide range of administrative skills This includes Contract, Shop and As-Built Drawings, Specifications, Reference Standards, Technical Queries, Method Statements, Technical Submittals, Work Notifications, Tracking Schedules for Drawings and Submittals and Technical Correspondence with Client, Consultants, Subcontractors and Suppliers BASHEER AHAMED. S

Position: Document Controller

(Administration)

CORE COMPETENCIES

Document management,

Data entry, Secretarial tasks

Strong IT, database and

communication skills.

Excellent interpersonal skills

and a professional telephone

manner.

Utilizing a range of office

software, including email,

spreadsheets and databases.

Comprehensive

understanding of health and

safety regulations.

Ability to evaluate, prioritize,

organize and delegate work

schedules.

Proven decision making

skills.

Able to react quickly and

effectively when dealing

with challenging situations.

Assisting departments with

queries on documentation

requirements & submissions.

Sharjah - UAE

M/s. Bays Engineering Consultants, India Sep 2020 – Oct 2023 Office Admin cum Document Controller

M/s. Cylingas Company LLC,UAE June 2012 -July 2016 Document Controller

M/s. Spark MEP Contracting, UAE Nov 2008 - Nov 2011 Document Controller

M/s. Al Naboodah Contracting Co. LLC,UAE Aug 2003 to Jan 2008 Document Clerk

WORK EXPERIENCE

SKILLS & STRENGTHS

Bharathidasan University2002

Bachelor Of Commerce B.Com

Institute of Computer Education Technology 1999

Master of Diploma in Computer Application (M.D.C.A.) QMS Internal Auditor (Arabian Energy Management Consultancy UAE Basic First Aid (Emirates National Oil Company Limited -ENOC - UAE Safety Award (For Being Safe & Responsible in ELOMP Phase 3 Project) Cylingas Company LLC-UAE

EDUCATION

13 Year experience UAE & India

Training and Certifications

DOMA

6

Finance Management, Commercial Operations, Auditing/MI S, Supervision & Control, Accounting Operations, Fund Management, Statutory Compliances, Financial Control, Financial Planning, Budgeting/ Cost Cutting, Planning and Forecasting, Training & Dev elopment, Fi nance & Accounts, Budgeting & Forecasting, P&L Analysis, Balance sheet Analysis, IFRS, Fund Based Accounting Receivable/Payable, Statutory Compliance, Financial reports, Commercial Management, Strategic Planning, Audit Management, Internal Auditing, External Auditing, Audit Facilitation, Receivable, payable management, team management, commercial forec

provide support for all types of organizations and businesses and their staff members

Updating, maintaining and auditing of personal data for all the employees

create & forward internal and external documents link to appropriate staff

Invoice follow-up

Take care office equipments (Printer, Scanner, Telephone, vehicle etc)

Maintain staff attendance & accurate records for employee holiday requests

Dealing with employee grievances, reporting complaints to senior managers

Assisting the HR department with job postings and interviews

General office management such as ordering stationary

Performs reception duties as required

Cooperate with other departments

Performs other duties as assigned

Interact with cross-functional teams on the latest information of the Project.

Document classification, sorting, filling and archiving.

Correspondences with Govt. Departments, Consultants, Subcontractors & Suppliers

Registering of internal and external documents.

Maintain document control registers / documents for incoming and outgoing project documents.

Ensure that the latest revision and approval status of drawings is kept updated continuously.

Ensure controlled copies of documents and drawings are issued to appropriate staff and subcontractor.

Ensure obsolete documents replaced with latest one.

Maintain and update logs to ensure accurate status of submission.

Upload and distribute documents to relevant parties in accordance with the document distribution matrix workflow.

Maintain stick files in an orderly manner.

Production of status reports for weekly / monthly meetings

Provide the information for Auditing.

Sending of Drawing Transmittals and Submittals.

Every acknowledgement transmittal keeps proper filing.

Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.

Train employees on how to use and access the documents from server.

Scanning and hyper-linking of all incoming and outgoing correspondence, documents / drawings stored in respective logs.

Using of FTP Electronic Server and Microsoft Outlook Application for sharing Documents related to the project.

Manage the document collection and distribution and review processes.

Maintain and manage project files from project start to close out.

Archiving data for historical purposes.

Co-operate closely with Archiving / Final Dossier personnel such that final project dossier, scanning and archiving can be compiled correctly COMPUTER SKILLS

MS Office (Word, Excel,

PowerPoint and Outlook

Tally (Accounting Software)

FTP server

(Upload/download)

Personal Information

Nationality

Indian

Gender

Male

Marital Status

Married

DOB

10th June 1979

Visa status - Visit

(Valid up to 10/03/2024)

Languages Known

English, Tamil, Hindi & Malayalam

DOMAIN SKILLS

REFERENCES

Available upon request

Contact this candidate