Document Controller Data Entry
Resume:
Strong
analytical skills
Strong
communicative
skills both
written and
oral
High
attention to
detail.
Organising
skills and
communiation
skills
***.***.****@*****.***
A fully qualified document controller, I am familiar with all the procedures needed to keep records and logs of document retrievals in a modern business environment. I am well-versed in the updates, distribution and removal of documents from a library and competent with all security matters associated with securely held documentation.
I also possess a wide range of administrative skills This includes Contract, Shop and As-Built Drawings, Specifications, Reference Standards, Technical Queries, Method Statements, Technical Submittals, Work Notifications, Tracking Schedules for Drawings and Submittals and Technical Correspondence with Client, Consultants, Subcontractors and Suppliers BASHEER AHAMED. S
Position: Document Controller
(Administration)
CORE COMPETENCIES
Document management,
Data entry, Secretarial tasks
Strong IT, database and
communication skills.
Excellent interpersonal skills
and a professional telephone
manner.
Utilizing a range of office
software, including email,
spreadsheets and databases.
Comprehensive
understanding of health and
safety regulations.
Ability to evaluate, prioritize,
organize and delegate work
schedules.
Proven decision making
skills.
Able to react quickly and
effectively when dealing
with challenging situations.
Assisting departments with
queries on documentation
requirements & submissions.
Sharjah - UAE
M/s. Bays Engineering Consultants, India Sep 2020 – Oct 2023 Office Admin cum Document Controller
M/s. Cylingas Company LLC,UAE June 2012 -July 2016 Document Controller
M/s. Spark MEP Contracting, UAE Nov 2008 - Nov 2011 Document Controller
M/s. Al Naboodah Contracting Co. LLC,UAE Aug 2003 to Jan 2008 Document Clerk
WORK EXPERIENCE
SKILLS & STRENGTHS
Bharathidasan University2002
Bachelor Of Commerce B.Com
Institute of Computer Education Technology 1999
Master of Diploma in Computer Application (M.D.C.A.) QMS Internal Auditor (Arabian Energy Management Consultancy UAE Basic First Aid (Emirates National Oil Company Limited -ENOC - UAE Safety Award (For Being Safe & Responsible in ELOMP Phase 3 Project) Cylingas Company LLC-UAE
EDUCATION
13 Year experience UAE & India
Training and Certifications
DOMA
6
Finance Management, Commercial Operations, Auditing/MI S, Supervision & Control, Accounting Operations, Fund Management, Statutory Compliances, Financial Control, Financial Planning, Budgeting/ Cost Cutting, Planning and Forecasting, Training & Dev elopment, Fi nance & Accounts, Budgeting & Forecasting, P&L Analysis, Balance sheet Analysis, IFRS, Fund Based Accounting Receivable/Payable, Statutory Compliance, Financial reports, Commercial Management, Strategic Planning, Audit Management, Internal Auditing, External Auditing, Audit Facilitation, Receivable, payable management, team management, commercial forec
provide support for all types of organizations and businesses and their staff members
Updating, maintaining and auditing of personal data for all the employees
create & forward internal and external documents link to appropriate staff
Invoice follow-up
Take care office equipments (Printer, Scanner, Telephone, vehicle etc)
Maintain staff attendance & accurate records for employee holiday requests
Dealing with employee grievances, reporting complaints to senior managers
Assisting the HR department with job postings and interviews
General office management such as ordering stationary
Performs reception duties as required
Cooperate with other departments
Performs other duties as assigned
Interact with cross-functional teams on the latest information of the Project.
Document classification, sorting, filling and archiving.
Correspondences with Govt. Departments, Consultants, Subcontractors & Suppliers
Registering of internal and external documents.
Maintain document control registers / documents for incoming and outgoing project documents.
Ensure that the latest revision and approval status of drawings is kept updated continuously.
Ensure controlled copies of documents and drawings are issued to appropriate staff and subcontractor.
Ensure obsolete documents replaced with latest one.
Maintain and update logs to ensure accurate status of submission.
Upload and distribute documents to relevant parties in accordance with the document distribution matrix workflow.
Maintain stick files in an orderly manner.
Production of status reports for weekly / monthly meetings
Provide the information for Auditing.
Sending of Drawing Transmittals and Submittals.
Every acknowledgement transmittal keeps proper filing.
Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
Train employees on how to use and access the documents from server.
Scanning and hyper-linking of all incoming and outgoing correspondence, documents / drawings stored in respective logs.
Using of FTP Electronic Server and Microsoft Outlook Application for sharing Documents related to the project.
Manage the document collection and distribution and review processes.
Maintain and manage project files from project start to close out.
Archiving data for historical purposes.
Co-operate closely with Archiving / Final Dossier personnel such that final project dossier, scanning and archiving can be compiled correctly COMPUTER SKILLS
MS Office (Word, Excel,
PowerPoint and Outlook
Tally (Accounting Software)
FTP server
(Upload/download)
Personal Information
Nationality
Indian
Gender
Male
Marital Status
Married
DOB
10th June 1979
Visa status - Visit
(Valid up to 10/03/2024)
Languages Known
English, Tamil, Hindi & Malayalam
DOMAIN SKILLS
REFERENCES
Available upon request
Contact this candidate