Executive Assistant Office Manager

Anna D. Chavels

Danbury, Connecticut ***** 914-***-**** ad20eb@r.postjobfree.com

Professional Summary

Experienced Professional: Offering 25+ years of experience as an executive administrator, executive assistant, office manager, and director of marketing who has successfully performed a wide range of responsibilities, including everything from overseeing operations to interacting with clients during meetings

Well-Rounded & Organized: Adept at delivering high-level support while managing complex calendars, organizing logistics across multiple regions, and coordinating with numerous departments while simultaneously triaging issues and addressing problems to ensure that executive time is being used most productively

Effective Communicator: Highly skilled at addressing client concerns, responding to team feedback, coordinating meetings, and relaying detailed information while simultaneously handling other key requirements, such as planning projects, streamlining existing processes, and coordinating high-profile events

Trusted & Results-Focused Partner: Skilled at handling confidential documents with discretion, tactfully corresponding with clients, participating actively in meetings, and strengthening relationships with colleagues, clients, and vendors while also working to control costs and ensure that overarching objectives are met

Key Areas of Expertise

Calendar & Time Management

Establishing & Meeting Goals

Syncing/Organizing Calendars

Event Planning & Logistics

Team Collaboration

Vendor & Project Management

Executive Administration

Office Management

Cost Control & Oversight

Relationship Management

Performance Management

Expense Reporting & A/P

Contracts & Negotiations

Report Building & Presentations

Process Improvement

Education & Certifications

Fordham University Master of Science, Elementary Education

Mercy University Bachelor of Arts, Psychology

Cornell School of Industrial & Labor Relations Master Certificate, Human Resources

Career Highlights

Impactive Capital

Executive Administrator (Personal & Professional) 2022 – Present

Combine exceptional time management, organization, and attention to detail skills while managing calendars

Ensure that a complex schedule is properly maintained while organizing and planning critical meetings

Proactively coordinate logistics on multiple levels, including travel, lodging, food, events, and childcare

Utilize strong analytical skills while assisting with research reports and accurately transcribing research calls

Perform a wide range of tasks while also utilizing multiple software programs and quickly learning new skills

Maintain open communication channels with the enter Impactive team as well as other colleagues and contacts

Competently provide hands-on administrative support while coordinating tasks across multiple systems

Ianthus Capital Management

Executive Assistant/ Office Manager to CEO 2018 – 2020

Provided expert executive support and administrative leadership managing numerous responsibilities for the CEO

Facilitated a calendar of international travel, key meetings, and more, while simultaneously running the office

Monitored and followed up on key action items to ensure timely results on behalf of the CEO

Coordinated complex travel arrangements across various time zones to optimize CEO’s time

Meticulously prepared and tracked expense reports to ensure accuracy and timeliness

Managed office operations and office relationships, including vendors, service providers and the building landlord, to ensure process implementation; negotiated contracts and prices, securing ideal terms for the business

Planned and implemented office systems, design, and equipment procurement to drive efficiency and cut costs

Actively participated in planning and executing company events, collaborating with coworkers

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Career Highlights Continued. . .

Empire State Realty Trust, Inc.

Executive Assistant to President / CEO 2016 – 2018

Strategically managed the COO’s time by evaluating opportunities and determining priorities of an extremely active calendar, special events and more, while collaborating to optimize results

Monitored information flow to help determine when executive involvement on a project was required

Managed, researched, and triaged issues and concerns addressed to the COO, deciding on the appropriate course of action, referral, or response, that would produce an apt resolution

Prepared for upcoming meetings to ensure the COO had all the information needed to be productive

Supervised various internal and external client communications to ensure high quality standards were met

Performed key administrative functions to ensure overall office operations, including maintenance, mail/shipping, supplies, bills/accounts and expenses, payments processing and more

Coordinated with the IT department to procure, maintain and distribute all office equipment

Tanton Grubman CPAs, LLP

Director of Marketing & Business Development – Sports & Entertainment (Consultant) 2014/16 – 2020/22

Worked with the Practice Leader for Entertainment, Lifestyle and Sports to complete marketing and business development initiatives to drive revenues, brand awareness, leads, revenues and more

Generated leads with agents, attorneys, and investment advisors, and organized & handled initial client meetings

Facilitated and planned the Tax/Financial Education Program for athletes, presented to several College Sports Programs, to source new clients and initiate relationships

Attended Corporate and Sports/Entertainment Networking Events to identify new contacts and leads

Created innovative and compelling marketing materials for Sports and Entertainment clients

Assisted with on-boarding of new Tax and Business Management clients to ensure satisfaction

Morgan Stanley

Executive Assistant to Managing Director & Business Unit Administrator 2006 – 2014

Expertly performed a variety of roles while concurrently managing office operations and projects, allowing the executive to focus on strategic planning to achieve business unit goals

Collaborated with senior executives to streamline and re-engineer workflows and processes to drive efficiency, reduce costs and improve customer service

Managed special projects by working with district leaders and successfully facilitating cross-functional team collaboration across six districts in planning, tracking, reporting, and ensuring performance.

Developed and shared project goals, milestones, deadlines, and progress, using real-time project tools to keep all team members aligned with project objectives

Procured, prioritized, and allocated essential equipment, including desktops, laptops, and office supplies to control costs and ensure employee success

Assisted the Managing Director with creating effective conference and meeting presentations.

Served as primary liaison to internal and external customers to provide one-stop service solutions.

Soft Skills

Organization – Communication – Relationship Building – Attention to Detail

Technical Expertise

Microsoft Office Suite – Excel, Word, PowerPoint, SharePoint, Outlook – Concur

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