PAUL SALOMON

Cedar Park, Texas ***** • 832-***-****

ad209s@r.postjobfree.com • linkedin.com/in/paul salomon 293804100 ABOUT

A people focused and goal driven professional with extensive experience in full cycle technical recruiting, office employee/community relations and HR operations. Additional skills include strategic planning, executive management/support, procedural development, training, fundraising and vendor/project management. An adaptable producer with strong business acumen delivering results with a smile. EXPERIENCE

ANACONDA INC., Austin, Texas

Technical Recruiter, 2020 2023

- Full cycle technical and diverse recruiting (filled non-technical roles as well)

- Develop tools and solutions for recruiting process to help create maximum recruitment efficiencies

- Utilize various resources for sourcing e.g. LinkedIn Recruiter, job boards, job fairs, expos, conferences, inbound applicants and third party vendors

- Intake meetings with hiring manager, source, screen, scheduling and managing candidate interview process through offer negotiation and onboarding

- Experience in industries of IT/SASS/B2B/B2C, high growth startup and working in ambiguity

- Build and maintain relationships with candidates through the entire recruitment process

- Serve as liaison between candidates, interview panel and leadership team

- Responsible for documenting, tracking, and maintaining applicant records and status

- Experience with Microsoft Office, Google Suite, Greenhouse ATS, Namely HRIS, Checkr and Goodhire Background checking systems

HR Specialist / Engagement Manager, 2018-2020

- Prepare and review new employee compensation and benefits packages

- Point of contact for administering health and life insurance items

- Maintain and update HRIS employee records with new hire information and/or changes in employment status

- Administer background checks

- Administer employment eligibility verification screenings

- Manage and distribute new hire welcome swag and equipment

- Assist with annual benefits open enrollment

- Point of contact for office and community vendors

- Employee corporate event planning

- Advocate for company culture and employee engagement JMJ ASSOCIATES, LLP, Austin, Texas

Executive Assistant / Office and Community Manager, 2017 2018

- Support annual employee extraordinary awards process

- Stakeholder Relations

- Support BOD, internal meetings, communications regarding meetings, coordination of logistics and local hosting

- Administrative support for other Executive Leadership Team members

- As needed support – CLO, CFO, CIO, HR Manager– calendars, Board materials

- Austin office culture and engagement Lead

- Manage special projects related to facilities (EE office moves, New hire office set ups, lease/office relocation projects, submit tenant request work orders, etc.)

- Support/partner with local HR department with employee relations planning and activities

- Manages facilities based suppliers and service providers by maintaining account records, reviewing invoices for accuracy and approving invoices for payment

- Organizes all logistics for locally based meetings

- Research and implement value add opportunities for Austin community

- Partner / Champion local Hunger Project initiatives

- Perform Safety orientation for all visitors, new employees, and guests

- Perpetuate a healthy, vibrant, genuine office culture where care and concern is paramount

- Notarize legal documents

- Performs general office duties – manage phones, order kitchen / office supplies, prepare overnight packages etc.

LAKE AUSTIN SPA RESORT, Austin Texas

Executive Administrative Assistant/HR Coordinator 2016-2017 Perform all general administrative duties for the Managing Director and resort including but not limited to answering phones, checking voicemail, maintaining coordination of all departmental needs to ensure smooth operation. Directly reporting to the Managing Director as well as provide support to the Owner, CFO and HR Director of the company as needed.

- Provide general administrative support for Owner, CFO, Managing Director and HR Director including but not limited to: travel plans, handling marketing trades/donations, scheduling, meeting preparations, coordination of daily lunches, and miscellaneous projects as assigned

- Coordination of IT and phone support for property

- Daily management of petty cash drawer

- Collecting, consolidating and preparing bank deposits and process online check deposits

- Manage shipping of daily overnight packages

- Attend weekly team leader and daily morning meeting and note taking

- Purchase office supplies and equipment for team leaders

- Coordinate maintenance and purchases supplies for property office

- Distribute mail into team mailboxes

- Assist with recruiting (reference checks, phone screens, applications) as needed

- Process applicants for required background/credit check and approvals

- Process driver records as required

- Schedule and facilitate new hire orientations

- Enter new hire information into payroll system

- Complete payroll status change form for all payroll changes

- Assist and answer any questions for employees regarding their HR needs and requirements

- Issue name tags and gate cards to employees as needed

- Follow up with employee’s regarding their benefit enrollment forms as needed

- Coordinate and execute employee events

DOUBLE LINE PARTNERS, Austin, Texas

Executive Administrative Assistant/HR Coordinator 2015 2016 Manage corporate office and building facilities to ensure that the office environment runs smoothly and proficiently. Ensure office community and culture is healthy and vibrant and aligns with company values. Oversee reception services to ensure effective telephone and workplace communications both internally and externally to maintain professional image. Provide executive assistance to CEO and liaise with CEO direct reports. Oversee general HR management in line with policies and procedures. Create and maintain active and terminated employee files. Management of complete recruiting life cycle using Newton applicant tracking system. Manage onboarding process for new hires including background screenings and partnership with internal teams to facilitate smooth onboarding process. Coordinate with finance to plan, develop, and oversee budget for the office. Categorize and monitor expenses ensuring the office spending remains within budget. Manage corporate office and building facilities to ensure that the office environment runs smoothly and proficiently, and that the office’s culture aligns with our company values. Oversee reception services to ensure effective telephone and workplace communications both internally and externally to maintain professional image.

- Use MS Outlook 365 for daily administrative tasks

- Resolve problems and escalate as needed

- Provide timely response to staff concerns

- Anticipate pain points and opportunities to improve workplace efficiencies with company growth

- Coordinate and manage company communications – updates, monthly newsletter, company intranet/critical documents

- Ensure all conference rooms and equipment are clean and in working order

- Coordinate with finance to plan, develop, and oversee budget for the office. Categorize and monitor expenses ensuring the office spending remains within budget

- Manage and maintain repository of client and vendor contracts; track relevant contract terms that require updating and reporting (e.g., certifications, background checks)

- Management of company insurance policies organize, manage renewals, understand coverages, and provide certificates associated with project contractual requirements

- Oversee reception services to ensure effective telephone and workplace communications both internally and externally to maintain professional image

- Ensure cleanliness of the office, supply and inventory management and maintenance of office property

- Coordinate office moves, construction, design, and relocation as needed

- Oversee and manage configuration of office space including office moves, keeping seating maps updated, procurement of office supplies and furniture, and maintaining and updating parking assignments

- Assist in CEO E.A. tasks when needed (scheduling/calendaring/traveling JMJ ASSOCIATES, LLP, Austin, Texas

Office and Community Manager, 2005 2015

Managed all areas of office facilities and building related issues. Redesigned onboarding program to create successful employee experience and improve employee retention. Designed global employee milestones program. Coordinated group and panel interviews with HR leaders. Worked with recruiting team to ensure job description compliance with ISO requirements. Served as manager of OSHA compliance and established and led employee relations programs fostering productive and healthy environment. Led company’s support services coordination team. Directed long term facilities planning focused on operational excellence, and collaborated with HR to provide management with feedback, support, and recommendations on employee issues. Managed marketing and sales contracts and proposals. Facilitated contracting processes and company activities including contract data abstraction, database maintenance, and contract administration, as well as contract drafting.

- Reviewed and analyzed special reports, summarized information, and identified trends

- Provided contracts and general administration support

- Oversaw all corporate philanthropic initiatives to create rich and responsible relationship with communities in which JMJ operated

- Administered training sessions and provided point of contact management for board of directors and consultants

- Led multi year office space expansions, including design and lease negotiations and 10,000 square foot building involving office search, contract management, design, and relocation

- Organized company events, including team building events as well as annual functions

Contact this candidate