Vernita Williams

Candidate Summary:

Highly proficient and motivated Project Director, eager to contribute technical expertise as well as strong leadership and analytical skills.

Professional Experience:

The Apollo Companies, FL January 2019 to Present

Sr. Project Accountant

• Technical: Attends turnover meetings for all assigned new jobs. Set up and maintain a separate electronic network “Project Folder” for each assigned new job. Prepare and implement filing system for all corporate files. Input contract information and budgets into Sage Timberline Accounting System for project budgets of

$58 million+. As well as enter change orders, material purchase orders, and subcontractor’s modification into system. Responsible for engineering investment properties accounting revenue and cost into Sage Timberline Accounting System while generating and submitting the monthly Draw to the Lender/Bank to accomplish monthly billings.

Duties Include:

1. Collecting and processing all payables, request/implement required project insurance, collect mail and assessed accordingly.

2. Process and enter projects vendor payables, construction AIA billings while developing and applying standard chart of accounts. Review and approve for monthly Draw preparation. 3. Work with Project Managers to forecast and generate project cash flow. Ongoing communication with subcontractors and new vendors to maintain balanced monthly accounting processes. 4. Utilize extensive skills for generating AIA, G703 and G704 when needed. With vast knowledge of developing new procedures and processes while handling construction cost, project retainages, legal fees, loan/mortgage interest, working capital and equity deposit accounts. 5. Setup new projects approved budgets in accounting system. 6. Set up new vendors in Timberline to prepare for monthly accounting processes to be entered. 7. Generate internal invoices for corporate payrolls, employee’s insurance and bill registers are distributed and processed in the monthly Draw.

8. Review and approve all payment applications from subcontractors and vendors, enter in Timberline system to prepare for project payment release.

9. Enter change orders, journal entries, project budget adjustments to maintain accurate job cost. 10. Collect conditional and unconditional lien waivers from subcontractors and vendors prior to releasing payments to prevent project liens.

11. Communicating with lenders and bank representatives to collect draws/payment. 12. Enter cash management items in the accounting system, prepare wire transfers and check payments to vendors including internal payments and General Contractors. 13. Fedex overnight payments and other expedited documents for projects and investors. 14. Request Capital Calls for over-budgeted projects to maintain payment schedules and timely draw submission to Lenders from Owners if needed.

15. Handle bank deposits from investment properties. 16. Generate financial reports for Equity Partners, Properties Controller, Associates, CFO and VP. 17. Prepares and generate billing worksheets providing to PMs for monthly AIA billing review. Generates AIA for monthly draws to lenders/banks.

18. Review monthly statements to assure all project cost is captured and payment ready. Prepares all project accounting on a weekly basis and submits to Owner for approval. Attends monthly project review meetings while outlining any foreseen occurrences ahead.

• Communications: Communicates effectively with Owners, Project Managers, affiliates and vendors to assure excellent customer service practices regardless of level or status. Providing timely and specific feedback to management team to uphold on time communications regarding projects contracts and accounting. Exhibit excellent oral and written communications via email.

• Employee Recruitment: Seeking quality and dedicated candidates with like minds to join the company. Preparing employment manuals and policies. Generating and maintaining hiring processes and documents for new and existing employees.

Altman-Glenewinkel Construction, LLC, Boca Raton, FL March 2016 to January 2018 Project Accountant

• Review Owner Contract, addendums and exhibits to ensure financial/risk compliance, interpret and understand owner contract requirements as it relates financially.

• Assure project from start to finish, remaining incompliance by collecting required contracted documents

• Training/generating subcontractor’s payment applications, preparing timely/monthly Owner billings for the bank while collecting all backup detail (photos, bill of sale, insurances), including the collection of accounts receivables associated to job cost.

• Monitor and manage general condition accounts established on the project while working closely with Sr. Project Manager to sustain a balanced budget.

• Assist SPM with preparing accounting reports/issues that are needed along with auditing/reconciling job-cost details.

• Review Potential Change Items prior to initial submission to SPM and Change Management Team, communicating with subcontractors and vendor for legitimate and accurate cost requests.

• Vendor/Subcontractor Setup/Administration/Closeout.

• Maintain Notice to Owner Log (in Excel), project cost analysis; review and approve all vendor invoices and subcontractors’ requests for payment prior to SPM approval.

• Forwarding all Accounts Payables for vendor/subcontractor payment release.

• Follow-up on satisfaction of any Claims of Liens filed on the project as required.

• Welcome and assisting new employees to jobsites, and process bi-weekly payroll timesheets for employees while monitoring absenteeism’s and work days.

• Tracking employee insurance status’ & conducting healthcare benefit events

• Handle daily project issues.

• Special projects as assigned.

Moss & Associates, LLC, Ft. Lauderdale, FL September 2014 to March 2016 Project Accountant

• Projects: $39 million - Conrad Hotel Renovations - GMP/Lump Sum, CCIP Project, 10% completion/closed out

• $20 million - All Aboard Florida FTL/WPB - DOP/Lump Sum, startup/12% completion/transferred to new PA

• $22 million - Residence Inn by Marriott - GMP/Lump Sum, 50% completion/closed out

• $69 million - RIVA Condominium - GMP/Lump Sum, CCIP Project, startup/ongoing

• Working closely with all project persons on the project team in order to accomplish same goal

• Processing & coding invoices and payment requisitions using construction coding and practices, prepare and process Owner and Subcontractors Payment Applications, Direct POs, including reviewing & posting change orders and PCI's in CMiC construction program

• Review Owner Contract, addendums and exhibits to ensure financial/risk compliance, interpret and understand owner contract requirements as it relates financially

• Assure project from start to finish remain incompliance by collecting all required contracted documents

• Review ALL PCIs prior to posting within CMiC for accuracy and correct PCI type usage

• Project Accountant – Job (Project) Setup/Administration/Closeout

• Maintain Notice to Owner Log (external or in CMiC)., process, code and enter invoices and subcontract requests for payment.

• Prepare monthly client billings, assist with the collection of accounts receivable as requested for the project

• Monitor and manage of all accounts created/established for the project

• Prepare and document items required for subcontractor check release

• Prepare Releases of Lien and Releases of Claim as required

• Process weekly and bi-weekly payroll time sheet entry and collection for job-site

• Preparation and submission of timely and accurate billing reconciliations to job cost

• Assist PM with accounting reports/issues they may need and audit/reconcile the job cost detail

• Handle daily project issues. Special projects as assigned

• Monitor sub-guard program with risk department to validate contract values along w/ enrolled subs, work in conjunction with the Project

• Manager (PM) and the CCIP Coordinator to manage the CCIP program on the project

• Collect and review insurance certificates for accuracy. Precast Specialties Inc., Pompano Beach, FL April 2010 to September 2014 Accounts Payable Coordinator

• Working closely with Controller. Processing invoices, A/P applications for payment, purchase order and direct expense batches, handling corporate taxes

• Respond to internal and external customers inquires for accounts payable issues

• Input over $1mil/mo. billing invoices for different vendors and Subcontractors in MAS90 Accounting system bi- weekly and independently

• Journal Entries, Reclassifications, Balance Sheet Reconciliations, Monthly Inventory tracking (of Raw materials; sand and rock, copper, steel, equipment, tools, and fixed assets)

• Prepares payments for 300+ vendors – utilizing and maintaining chart of accounts, construction codes (verifying delivery of materials/services, matching purchase orders, and preparing disbursement of payments

• Answer accounting procedure questions (researching and interpreting accounting policy and regulations

• Substantiate financial transactions by auditing documents

• Maintain business taxes, vehicle registrations and insurance for company-owned on- and off-road vehicles

• Conducting client services for past due accounts in my efforts to assure current payment status

• Processes travel and personal expense reports

• Prepare spreadsheets and graphs for month end financial reporting

• Access financial information to answer general questions as well as those related to specific accounts Bovis Lend Lease, Inc., Miami, FL October 2004 to June 2009 Project Accountant

• Administer Contract Agreements between Owner, General Contractor and Subcontractors

• Collected and produced contract related information (Contracts bet. Owner, GC, and Subcontractors), insurance, corp. docs. Engineering drawings)

• Entered new contracts into system

• Verified contracts assuring accuracy of the scope of work in conformity

• Complete knowledge and use of the construction coding

• Maintained sworn statements and other confidential documents related to contracts

• Collected, distributed and deposited project payments sometime exceeding $18/million

• Maintain Insurance and bonding information

• Coordinated required insurance coverage’s for trade changes in scope of work and at renewal and expirations

• Assure project from start to finish remain incompliance by collecting all required contracted documents

• 100% Document Control

• Coordinate Safety Orientations, Meetings and Correspondence

• Owner Controlled Insurance Program (OCIP) Administrator for GC and Owner of project

•

• Accounts Payable/Receivables

• Compiled and coded all incoming and outgoing invoices for Vendors and Subcontractors using construction codes

• Tracked and maintained payments for state/city required construction permits (building, electrical, parking, etc.)

• Budget reallocations, maintained general ledger accounts, reconciled financial discrepancies by collecting and analyzing account information. Processed expense reports and reallocated end of month reimbursement payments for employees

• Generated invoices for new clients on an as needed basis for emergency payment transactions

• Processed end-of-month report for all money transactions

• Prepared Petty Cash statements and assigned sub-accounts to monthly invoices for payments

• Developed and maintained thorough procedures relating to accounting updates, accounts Maintained daily updates to NTO logs securing project from potential lien threats Issued deficiency Alerts informing non- compliant statuses

• Requested payments for needed emergencies

• Trained and assisted other subcontractor’s accountants as needed to assure proper billing process

• Administer prompt owner payment transactions Maintain project accounting code updates Education:

Harris-Stowe University, St. Louis, MO

• Business Administration (1988)

Technical Skills:

Construction Databases (CMiC, Timberline, MAS90, Viewpoint, Timberline custom accounting programs), Windows 2010, Window XP, most to all Microsoft programs, MS Publisher, and MS PowerPoint, DocuSign 2020 Design Program, and system troubleshooting.

Completed Projects in South Florida:

$75.0 million - Midblock East/Midtown Miami, GMP/Lump Sum, OCIP Project, startup/closed out

$168.0 million - Paramount Bay, Miami, GMP/Lump Sum, Project, 56% completion/closed out

$75.0 million – Fairway Commons – GMP/Lump Sum, 95% completion/close out

$48.0 million - Pembroke Gardens – GMP/Lump Sum, startup/close out

$603,809.00 - Dare Residence – Cost Plus, 100% complete

$7.4 million - Levy Residence – Cost Plus, 100% complete

$3.4 million – Hermann Residence – Cost Plus, 98% complete

$25 million – Ackerman Residence – Cost Plus, 48% complete

$19.4 million – Sherman Residence – Cost Plus, closed

$25 million – The Islander at Ocean Reef – Cost Plus, 90% complete

$68.6 million – Westshore 99.56% complete

$62.8 million – Winter Park 66.4% complete

$43.5 million – South End 97.4% complete

$63.0 million – Matthews 13.81% complete

$67.2 million – Lake Linganore 25.41% complete

$57.9 million – Lake Shadow 38.58% complete

$67.4 million – Federal Hill 66.0% complete

$24.0 million – Atlantic Village IV

$12.0 million – Dania Beach Apartments

$9 million – Airpark I

Contact this candidate