Accounts Payable Charge Bookkeeper

John Liang

****, ***** **, **, ********, WA ***** Ph:206-***-****, E:**************@*****.***

OBJECTIVE: Full Charge Bookkeeper

QUALIFICATIONS

More than 6 years’ AP / full charge bookkeeper experience(including five years construction, manufacture experience)

Proficiency with Excel, outlook, word

Woking knowledge of varied accounting software: QuickBooks online, People soft, SAP, Sage 300 CRE

WORKING EXPERIENCE

Full Charge Bookkeeper: Residence Inn by Marriott Hotel, Bellevue,WA .Sep,2023 to Present

Process AP/AR, Payroll, financial reports, manage general ledger, financial reports, monthly ending close

Works with a team of accountants, accounts payable and payroll specialists.

Full Charge Bookkeeper: Peter’s Construction,

Renton, WA, Jan 2020 to July,2023

Process A/R and A/P, payroll; taxes, commercial and health insurance, audits, record maintenance, purchasing, shipping, and building management.

Manage and maintain, reconcile general ledger, subledger, including recording transactions, accruals, reconciling accounts, and completing month-end closing.

Process accounts payable and accounts receivable, including generating invoices, tracking payments, and managing vendor relationships.

Reconcile bank and credit card statements

Process semimonthly payroll

Manage, coordinate purchase orders, shipments to ensure accurate accounting of costs and generate expense reports.

Manage payment of company insurance including export, auto, employee medical, and other required insurance coverages.

Conduct internal audits and external audits

Accounts Payable

Classify and stamp received invoice daily from mails, emails and prioritize as needed to ensure cash discount and payment terms are met

Assembly, review, audit, verifying, enter, input data, and check all discrepancies.

Multiple layer code, matching invoice with receiving documents: purchase orders, package slip, ticket#, trailer#, truck#, billing of landing #

Prepares invoices for payment including three ways match: matching invoices to receipts of purchase orders,inventory to ensure proper authorization for payment.

Review all invoices for appropriate documentation and approval prior to payment

Monitor recurring payables regularly to ensure all monthly invoices are entered before the monthly end.

Code expenses to appropriate general ledger accounts Processes weekly check runs as well as ACH, manual check requests, and employee reimbursements

Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.

Audit and process credit card bills

Reconciliation inventories

Reconcile vendor statements, communicate with vendors, suppliers, subcontractors, coworkers via phone, email, and in-person to resolve invoice problems, inconsistence, errors, mistakes.

Make journal entries and adjust entries related to accounts payable and assist with month end closing.

Reconcile Vendor statements, request and process missing invoices. Maintain open purchase receipt report (good received not invoiced) daily.

Process and manage the staff expense reporting to ensure invoices comply with the company approved spending policy.

Reconcile credit card, bank statements and other financial statements

Reconcile vendor’s statements and open payables

Maintain vendors files,maintain the quality of all AP records, both electronically and physical backup, W-9, sales tax .issue yearly

ending 1099 and 1099 reports.

Maintain prepaid and fixed assets, including depreciation and amortization.

Maintain all records on capitalized Fixed Assets for traceability

Perform Fixed Assets physical inventory and assist management on disposals

Reconciliation of Sub Ledger to General Ledger

Accounts Receivable:

Prepare and issue invoices and credit memos to customers.

Assist with collections; send statements and follow up on amounts owe.

Maintain and update customer data and collection notes in the billing system (SaaS Optics)·

Post customer payments: cash receipts including check, credit card payment, ACH and wire transfer

Maintain AR Aging from going delinquent.

Verify discrepancies and resolve clients’ billing issues.

Invoice projects with progressive billing, application of payment, SOV, retention, release, and waiver.

Manage and keep track of project original contract amount, change orders, credits, and all associated project costs.

Job cost all completed projects.

Contact customer for delinquency.

Generate invoices, mail, email or fax to customers.

Reconcile accounts receivable aging ledge to ensure payments are properly accounted and classified, posted, recorded for revenue transactions

Collections process: Check on past due collections, contact customer for past due and communicate with customers regarding outstanding balances.

Answer customer inquiries regarding their accounts.

Reconcile customer accounts, researching, investigating and resolving any discrepancies or issues in a timely manner with customers.

Collaborate with different teams to address customer inquiries, disputes, and billing discrepancies.

Payroll:

Process timecards, timesheet, and run biweekly payment,

Maintain direct deposit.

Assist file quarterly tax returns (941,940,Futa,Suta,L&I)

Prepare monthly, quarterly, and annual taxes as well as financial statements and reports.

Full Charge Bookkeeper: Carpets Liquidators, LLC, Seattle, WA, Sep, 2015-Dec31,2019

Accounts Payable:

Enter, multiple layer code, match vendor invoices with receiving documents: purchase orders(quantities, unit price), discount terms, ticket#, package slip#)

Process payments in accordance with company policies. Reconcile vendor statements and resolve any discrepancies or issues in a timely manner.

Follow up on any insufficient backup, coding questions or duplicate invoices.

Prepare the weekly AP report submitting for approval attaching backup and check report.

Print checks and attach to backup for signature and distribution.

Reconcile vendors statement, research and investigate any discrepancy, solve problems about vendors’ issues.

Respond to emails in a timely manner resolving AP and AR questions or concerns.

Prepare monthly journal entries, adjust entries in general ledger based on GAAP.

Perform monthly, yearly ending close. Reconcile bank and credit card accounts and statements. Assist in preparation of supporting schedules for annual audit.

Assist in establishing, improving, and documenting processes.

Maintain and update accounting records and files.

Accounts Receivable:

Prepare and issue invoices and credit memos to customers.

Posting cash receipts including check, credit card payment, ACH and wire

Reconciliation of cash receipts

Daily deposits

Maintain AR Aging from going delinquent

Contact customer for delinquency

Collections process: Check on past due collections, contact customer for past due and communicate with customers regarding outstanding balances.

Answer customer inquiries regarding their accounts.

Reconcile customer accounts, researching, investigating and resolving any discrepancies or issues in a timely manner with customers.

Collaborate with different teams to address customer inquiries, disputes, and billing discrepancies

Payroll:

Process timecards, timesheet, and run biweekly payment,

Maintain direct deposit.

Assist with journal entries, adjust entries, monthly ending close.

Assist file quarterly tax returns (941,940,Futa,Suta,L&I)

Full Charge Bookkeeper: Burbank Domestic, INC, Seattle, WA. July, 2011-Aug, 2014

Accounts Receivable:

Prepare and issue invoices and credit memos to customers.

Posting cash receipts including check, credit card payment, ACH and wire

Reconciliation of cash receipts

Daily deposits

Maintain AR Aging from going delinquent.

Contact customer for delinquency.

Check on past due collections, contact customer for past due and communicate with customers regarding outstanding balances.

Account Payable:

Responsible for all cycles of accounts payable Posting invoices, printing past due AP aging report for manager and owner reviewing and deciding, circling which past due invoices we need pay. Insuring all ordered products are received and paid properly(no over, short payments)

Reviewing vendor purchase orders, AP invoices, statements. Matching varied vendors AP invoices with purchase order information such as Quantity, Price. After matching invoice with purchase order, responsible for all tasks related to accounts payable and cash handling.

Generating checks on demand from the system, running checks, submitting checks to authorized check signer for review and signature, mailing checks according to procedure, broke out copies for filing into filing cabinets, folders as directed.

Updating AP check logbook in Excel Spreadsheet.

Biweekly Payroll:

Process payment for biweekly payroll

Full Charge Bookkeeper: Winsome trading (furniture manufactory company)Inc, Woodinville, WA, May 2009 to June,2011

Accounts Payable:

Enter, multiple layer code, match vendor invoices with receiving documents: purchase orders (quantities, unit price), discount terms, ticket#, package slip#),truck#, trailer#, bill of landing#, Estimated arrive day, due day

Process payments to vendors overseas: Malasia, Thailand, Singapore, Taiwan

Process payments in accordance with company policies.

Reconcile vendor statements and resolve any discrepancies or issues in a timely manner.

Code and route supplier invoices to internal approvers and submit documents to our Accounting Shared Service Center

Batch file for weekly check runs, including online payments and wire transfers. Processing/matching released weekly payment (checks and electronic payments).

Verify and investigate discrepancies, if any, by reconciling invoices with Purchase Orders

Reconcile vendors statement, research, and investigate any discrepancy, solve problems about vendors’ issues.

Accounts Receivable:

Prepare and issue invoices and credit memos to customers.

Posting cash receipts including check, credit card payment, ACH and wire

Reconciliation of cash receipts

Generate invoices, mail, email or fax to customers

EDUCATION:

Bachelor’s degree in both accounting and computer Information System, Bellevue College and Shoreline College, Seattle, WA

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