Project Coordinator Manager

Regina White: 323-***-**** ********@*****.***. Corona, Ca

I am an accomplished Construction Project Coordinator / Contract Administrator, with experience as a Project Engineer, Document Control Specialist and Assistant Project Manager. I bring over 20 years of experience successfully supporting all phases of multimillion-dollar construction projects. My responsibilities have included Document Control support throughout the complete project lifecycle; managing the full range of documents, including contracts, change orders, proposals, invoicing, RFI’s, Submittals, Insurances, Prelim’s, and bonds; also responsible for Accounts receivable, Accounts Payable, invoicing, processing Certified Payroll, and closeout documents. I have acted as liaison with subcontractors, to ensure compliance, and that contract documents are fully executed, for proper billing, insurance, prelims, and change orders. I have provided follow-up with phone calls and emails, as needed, to obtain all required information-- on-time, every month. I have generated all expense vouchers for all employees at the job site. I have provided administrative support to senior leadership, including Senior Vice Presidents and Project Managers on large, AEC projects. Relevant School projects supported included LAUSD’s

$800M Bellmont High School project, Downey Unified School District’s $49M West Middle School Project. Other notable clients/projects include Los Angeles World Airports (LAWA), I served as a Document Control Specialist & Project Coordinator for the architect, on the

$600M Tom Bradley International Terminal project at Los Angeles International Airport

(LAX); also, Port of Long Beach’s $600M Heavy Civil Program; and numerous Hospital, Energy, Public, and Commercial projects. I independently, as well as part of a high- functioning team. I pride myself as a fast-learner—eager to gain and apply new skills, and willing to “go the extra mile” to achieve results. Project Experience

Hamel Contracting, Inc.

Murrieta, CA (2023)

• Multiple Public & Private Sector Clients and Projects ($Various) Southern California Locations (01/2023 – 10/2023}

Senior Project Coordinator (Interim)

While seeking regular employment, I utilized my skills and experience as an Interim Senior Project Coordinator, supporting Hamel Contracting’s projects, including those for the government, education, healthcare, recreation, and other sectors. tracking and maintain project documentation, including plans, specifications, contracts, change orders, submittals, and RFI’s. I created and maintained all project forms, folders, and the project directory, assisted in the preparation of bids and proposals, including conducting research and gathering information, generated LOI’s, NTP’s, subcontract agreements, purchase agreements, and purchase orders. I also prepared and submitted project closeout documents, as-builts, and extra stock to the owner. I assisted the superintendent in scheduling closeout training. I ensured compliance with project requirements, such as safety protocols, environmental regulations, and quality standards, and provided other administrative support.

Experience

20+

Education

Business

Communications and

Business Law

(courses), Palo Verde

College, Blythe, CA

Business

Management

(courses), Yuba City

College, Sacramento,

CA

Certifications

Pre-Apprentice

Carpenter,

Construction,

Sacramento, CA

Legal Secretary,

United College of

Business, Santa

Monica, CA

Primavera

Certification Seminar,

Dr. McNatty

Expedition Seminar,

Keller Agency

Computer/Software

Microsoft Office

(Word, Excel, Project,

Outlook)

Adobe Professional

Procore

Primavera/Unifier

Proliance

Prolog

E-Builder

CMiC

ECMS

Bluebeam

SharePoint

Expedition 10.1

Timberline 9.1

RDMS

Citrix

Process Director

Archibus

Regina White, – Page 2

San Diego Gas & Electric (SDG&E) San Diego, CA (2021 - 2022)

• Multiple Clients & Projects ($3M+) San Diego, CA (10/2021 – 09/2022) Project Coordinator – Specialist III / Accounting

Responsibilities in this role. I supported project tracking. I was responsible for Budget against Actuals, and accounting, coordinated the leadership of weekly status meetings, monitored, and revised the detailed project schedule/plan—monitoring the team’s execution against the schedule, and all necessary communications. I maintained all proper/updated forms and deliverables (e.g., Furniture standards, IT, Security, Environmental, Move Management, etc.). gathered and provided construction project updates at a program-level. To perform my job functions, I utilized a variety of internal systems to gather data (Internal included Archibus, Process Director and SAP) for Accounting and Contract Management. I utilized my problem-solving skills and proficiency in Excel and Project to accomplish various tasks. I utilized effective written and verbal communication skills to work effectively with multiple stakeholders in highly matrixed work environments. I am proficient in managing weekly updates per project

(sites), managing budgets, and resolving issues. I aggregated weekly status reports and ensured all internal and contractor staff were provided updates. I maintained consistent visibility on all active projects. initiated a new badging process and followed through to completion of issuance.

First Element Fuel Irvine, CA (2020 - 2021)

• Multiple Oil & Gas Industry Clients (Chevron, Mobile, Arco), and Hydrogen Fuel Dispenser Projects throughout Southern California Locations throughout Southern California ($8M) 03/2020 – 09/2021) Project Coordinator – Specialist III

Primary responsibilities included, but were not limited to, assisting the VP of Construction, Project Managers, and Superintendents. I simultaneously managed multiple commercial projects. I generated all subcontractors’ Sub-Agreements

(Contracts) and MSA’s. I monitored all e-mail traffic, to ensure that the clients and vendors provided appropriate and timely responses—this, for 10 – 12 projects. I ensured that documents were executed and filed in the appropriate project/job folders, for subcontractors, engineers, developers, or owners. I downloaded and organized, filed, and archived, all incoming construction documents in the appropriate folders, maintained and entered daily reports for labor and equipment. I generated and updated Daily Summary logs for multiple projects., maintained all projects, Subcontractors Change Orders Request, and maintained logs. I generated all Subcontracts, Purchase Orders from Change Orders, and maintained the Purchase Order Log. I assisted with Budget reports (Change Order, Man Hours, etc.). ordered equipment for Hydrogen Fuel Stations, including from Linde Equipment and other vendors. I created and maintained the Document Control system. I verified that subcontractors submitted the correct invoicing: pay applications, waivers. I also processed new hires (craft and salaried workers). And additionally, ordered all job site set-up equipment, as well as equipment needed during construction.

Other Skills

Strong Experience

Supporting Large,

Commercial/Govern

ment Projects and

CIP Programs

Document

Management &

Control including

Implementation of

New Systems

Experienced in the

Administration of

Development Related

Service

Contracts

Strong Analytical &

Problem-Solving

Skills

MS Excel & MS

Project “Power-

User”

Experienced with

Alternative Delivery

Contracts (DB, DBB,

CMAR)

Experienced Tracking

& Monitoring SBE /

DBE / MWBE

Participation to

Ensure Compliance

Accounts Payable /

Accounts Receivable

– Invoicing

Generating Certified

Payroll

Managing all aspects

of Job Setup

Implementation of

Badging Process

Coordination &

Communication with

All Stakeholders

Regina White, – Page 3

Quakes Plumbing Gardena, CA (2016 - 2020)

• Multiple Clients & Projects in Southern California ($Various) 09/2016 – 02/2020 Office Manager / Project Coordinator (Part-time)

Responsibilities Accounts Receivable, Accounts Payable, and was also responsible for ordering all materials. I managed all appointment-scheduling and man-hours for all employees. Also, scheduled appointments for estimates, assigned work, and maintained all documents and logs. LCS Constructors Irvine, CA (2015 – 2016)

• St. Jude Medical Center, Clean Rooms Phases 1 – 3 Project, Santa Clarita, CA ($10M) 11/2015 – 08/2016 Project Coordinator

My duties on this medical center project in, included the preparation of change orders, notices to proceed, generating scope sheets, and other general correspondence. I handled insurance requirements, handled coordination of sub-contractors; took, transcribed, and distributed meeting minutes; and handled change orders, requests for information (RFIs), submittals and logs. I established and maintained a project document filing system, and handled all aspects of Permits LADBS, Plan Check, and Express Permits. Other document control responsibilities included managing all documents for all elements of the projects in the Procore document control software system, including entering and tracking all submittal RFIs and Time & Material (T&M) tickets from conception of the project to completion. Whiting Turner Construction Agoura Hills, CA, CA (2014 – 2015)

• Simon Property Group, Del Amo Fashion Center Renovation - Phase 1, New Food Court; Phase 2, New Mall Addition, “Grand Court and Village;” and Phase 3, Demo of Lucille’s BBQ, Lakewood, CA ($700M) 03/2014 – 11/2015

Project Coordinator

Responsibilities document control and project coordination on three phases of this multimillion-dollar program at the Del Amo shopping center in Torrance, CA. I served as primary liaison with subcontractors to ensure compliance with contract documents for proper billing, including follow up as needed to obtain all required information, on-time, every month. I also generated all expense vouchers for all employees at the job site; handled all contract documents related to construction projects from preconstruction to close outs; and prepared written materials including correspondence, reports procedures and guidelines related to project file maintenance and document control. I also assisted Accounting with certified payroll, cost coding of invoices. Handled insurance logs, T&M Ticket log, the preliminary log, and prepared contracts and supplemental contracts, also tracking and ensuring compliance with SBA/DBE/MWBE participation requirements, supported senior and middle management with a wide variety of administrative duties, including document control and production tasks. I supported superintendents by putting together new hire packets and Union referral letters and wage breakdowns. I coordinated and oversaw project paperwork, verifying that all documents were returned from subcontractors, fully executed and with proper insurance. I managed all aspects of job setup. Performed additional support duties, as needed, including handling reception, phones, mail/courier services; ordering water; placing blueprint orders and coordination; filing; and maintaining the project Sign-in/sign-out binder for the Union Representative and other visitors.

Ames Construction Long Beach, CA (2014)

• Port of Long Beach Construction – Heavy Civil Program, Long Beach, CA ($600M) 01/2014 – 03/2014 Regina White, – Page 4

Document Control Specialist / Project Administrator Responsibilities handled general document control needs and various project administration duties, including A/R invoice routing/processing, data entry, typing status reports, and maintaining office logs, along with setting up and maintain project files, filing, faxing, copying, and preparing and processing transmittals employee daily timecards (40-80 employees), including posting equipment hours. Also handled certified payroll, and dealt with Collective Bargaining Agreement Rules, union referral requests, vendor releases, DBE compliance issues, and assembling required documents. Thoughtful Arrangements Los Angeles, CA (2013 – 2016)

• Operations Manager - Accounts Payable/Receivable Specialist For this personal endeavor, I performed a variety of office duties. Maintained files and financial records; was responsible for Accounts Receivable, Accounts Payable and Payroll. I created flower arrangements, reviewed floral designs, ordered flowers and supplies; maintained inventory, materials and equipment. I was also responsible for set-up and decoration at various event venues. I provided exceptional customer service—answering phones, handling sales and customer payment transactions. Also supervised drivers and helped package arrangements for shipment., organized and maintained the shop, and coordinated various shop activities.

APSI Construction Management Irvine, CA (2009 – 2011)

• Port of Long Beach (POLB), POLB ITS Building, Long Beach, CA ($700M) 2010 - 2011 Project Coordinator / Specialist II

Responsible for supporting project managers, executives, foremen at the jobsite, and inspectors, as well as attending weekly job site meetings. Duties included document control, certified payroll, contracts, change orders, proposals, invoicing, RFI, submittals, insurance, prelims, blueprints and closeout documents, and warranties, using Expedition 11.0. I ensured that all documentation was in compliance, all equipment and credentials were up-to-date and licensed, and insurance records were maintained. I also tracked SBE/DBE/MWBE participation requirements. Leo A. Daly Los Angeles, CA (2006 - 2008)

• Los Angeles World Airports (LAWA), Los Angeles International Airport (LAX), Tom Bradley International Terminal Project (TBIT), Los Angeles, CA ($600M) 08/2006 – 10/2009 Project Coordinator

Responsible for document control, generating and maintaining spreadsheets for submittals, RFIs, and field memos, as well as distributing bulletins, letters, and transmittals. I assisted with blueprint copies, as well as shipping to contractors. Assisted all project managers, using Expedition 10.1. also implemented a training course for new staff members and interns on Expedition and document control procedures. I also assisted the Accounting Department with invoicing to the owner, prelims, and insurance. WWCOT Architecture & Planning Santa Monica, CA (2005 – 2006)

• Los Angeles Unified School District (LAUSD), Belmont High School Project ($800M) Document Control Specialist / Project Coordinator

Responsible for a variety of responsibilities associated with project coordination and document control-- creating spreadsheets for RFC, submittals, change orders, proposed change orders, bulletins, and memos using Microsoft Office and Excel. I attended weekly submittal, RFC, and owner meetings, took meeting minutes, ordered supplies, scheduled meetings with consultants and owners, and traveled from office to Regina White, – Page 5

jobsite to pick-up and drop-off submittals to consultant’s offices. Also tracked SBE/DBE/MWBE participation and requirements.

The Bedford Group, Builders & Developers Los Angeles, CA (2002 – 2005)

• Los Angeles Housing Authority (LAHA), Senior Living Communities, including Santa Rosalia Apartments & Townhomes Project ($600M); Condos, and HUD Homes ($Various) – Los Angeles, CA – 12/2002 – 11/2005

Assistant Project Manager

Responsibilities document control--overseeing and maintaining all contractor’s documents, contracts, change orders, purchase orders, RFI, and submittals, using Microsoft Office and Excel. Additionally, I negotiated contracts and bidding comparisons, inclusion and exclusions, generated scope sheets, and set up the job site trailers, temporary power poles, fencing, and portable lavatory. Was responsible for coordinating disbursements of funds, payment approvals, and insurance, as well as interfacing with field personnel, scheduling, and project closeouts, As-builts and warranties, and a wide variety of other administrative duties. I also maintained the integration of Timberline 9.1 and Expedition 10.0. as well as tracked SBE/DBE/MWBE participation and requirements. C-Dad Construction Los Angeles, CA (1995 – 2002)

• Downey Unified School District, West Middle School Project ($49M) 02/1995 – 12/2002 Assistant Project Manager - Project Coordinator / Document Control Specialist Responsible for the preparation of change orders, notices to proceed; generated scope sheets, and other general correspondence; insurance, prelims, and invoicing; the processing of payment requests, change orders, submittals and RFIs; meeting minutes, change order RFIs and submittal logs. I established and maintained a project document filing system; managed all documents for all projects in the project management system using Expedition 6.1 document control software; and entered and tracked the following documents: submittal RFIs, pending change orders, and invoices from conception of the project to the completion.

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