Curriculum Vieta (CV)

Name: Khalil Ur Rahman Ghaznawi Date: 08/12/2023

Tel: +937********, Email: ad1xz8@r.postjobfree.com

MBA, MPPA, B.Sc. (Hons) Economics, Cell phone/WhatsApp #: +93 (0-780******, Email: ad1xz8@r.postjobfree.com,

Profile: With extensive experience as a mid and senior level positions in budget management, program/project management, pension, strategic planning, coordination, admin, and finance, education/skills development/TVET, and resource mobilization with public and private sector, International and local NGOs, and UN projects. I aim to leverage technical experience and business acumen to integrate development and operations team seamlessly. Seeking an opportunity to drive innovation, streamline operations, and deliver exceptional deliver in the applied position. I aim to spearhead high-quality projects that exceed stakeholders’ expectations. Professional Experience

1. 19/03/2023 – 31/10/2023.

Sr. Education Officer (Budget Management), Swedish Committee for Afghanistan (SCA), Kabul Management Office (KMO), Afghanistan.

Major responsibilities

General Task

• Act according to the policy and financial regulations of SCA.

• Ensure gender responsive budgeting within the Education Program.

• Keep updated with issues related to the SCA, especially related to the Education Program budget.

• Regular follow up on budget deviations (over or underspending) in consideration of the monthly Budget Follow Up (BFU) released on monthly basis.

• Closely working with Education Project Managers on the issues of budget deviations and the relevant reasons, justifications and inputs and the way forward to get back on track.

• Closely follow up with the Budget Coordination Unit (BCU), Grants Unit and other related Units to ensure timely submission of required financial reports on projects.

• Update Education Project Managers and rest of the team on changes in financial regulations aimed at avoiding comments from internal and external audits.

• Be committed to the tasks assigned, feel accountable for the performance and outcomes; believe in development, improvements and willing to learn more.

• When required, act as the representative of the Program in internal and external events related to the Education Program.

• Ensure gender mainstreaming and inclusivity in the Program related planning and budgeting processes.

• Perform any other related official tasks assigned by the Head of Education Program Supervisory Task

• In consultation with Deputy Head of Education Program, lead the development/revision process of budgeting of the Education Program at the KMO level.

• Pay field visits to the project sites and provide on-spot feedback and support to the project teams.

• Keep professional relationships with other programs, finance, budget coordination and support units.

• Review plans, budgets, reports, and information provided by Education Teams in RMOs and provide constructive feedback on regular basis.

Technical Task

• Provide technical support to the project management teams in all aspects of budget-related issues.

• Support the Program Management in initiating budget related concepts and proposals.

• Ensure that all expenses are appropriate and in accordance with the donor’s requirement.

• Make sure the Project is on track in terms of support, program, and administrative cost.

• Assist in formulating and developing the agency’s annual expenditure plan.

• Ensure a tracking mechanism is in place to monitor and track the budget utilization.

• Ensure any new requirements of donors are considered.

• Review and analyses the Education Program budget and generate necessary reports when and where needed.

• Actively participate in and/or conduct internal assessments of the Education Program-related field activities.

• Take an active part in developing donor reports.

• Contribute significantly to quality improvement efforts initiated for the Education Program.

• Review the Program related documents, reports and provide technical inputs for improvements.

Financial Task

• Review the E budget and steer its effective utilization including review of the Budget Follow Up (BFU) reports and taking corrective actions where required.

• Encourage smooth program budget utilization on the RMOs level and compile/provide justifications for deviations in consultation with education project teams.

• Play role as the focal point for the overall development and coordination of the budget and budget revision within the program and with concerned project managers as well as to consolidate the overall program budget.

• Keep updated on program funds, agreements, approved budget, compliance with donor contractual requirements and make sure that all concerned staff in the Program understand and implement their activities in line with the donors' contractual requirements.

• To closely coordinate and solve budget-related issues with the finance department and link it with the narrative activities report based on each contract.

• She/he has the overall responsibility to justify any deviation (Over and underspend) from the Budget whenever needed for reports to the Board or donors.

• She/he is responsible for developing budgets for new proposals and ongoing projects.

Key achievements

• Budget follow up report collected and compiled for budget review analysis. (Need to be authorized to have access to all BFU monthly reports).

• Budget Versus expenditure analysis report template developed and shared with colleagues' Education Program Unit (EPU) for feedback.

• Template developed for Data collection report regarding teacher calculation in all RMOs.

• Excel database developed for Teacher salary proposed by RMOs vs teacher salary proposed by EPU (Comparative Analysis Sheet)

• EAC budget breakdown populated according to the template prepared by Budget Coordination Unit (BCU)- and submitted on 29-May-2023.

• Lessons learned from 1st QRM-JRMO. (Data collection mechanism to be established, IT equipment required for quality data management, more coordination and cooperation among RMOs, required guidelines and template to be developed and shared with RMOs for better budget coordination.

• ECW (NCE) budget revised for the purpose of inclusion of July 2023, because NCE, with ECW grant extended till the end of July 2023.

2. 01/09/2021 – 31/10/2022

Education in Emergency (EIE)/Program Manager, Skills Training and Rehabilitation Society (STARS), Kabul, Afghanistan

Responsibilities

• Engage and participate in strategic discussion and decision-making processes with senior leadership.

• Provide overall strategic planning and guidance related to thematic areas and new initiatives.

• Develop new initiatives and proposals in the assigned areas.

• Mentoring, counseling, and supporting program staff for the purpose of building their technical and professional capacities.

• Provide leadership support and advice as necessary to the program/projects.

• Provide recommendations and suggestions to achieve the goal and objectives of the programs/projects through systematic and periodic program audit.

• Liaise and coordinate with Afghan and international organizations (government, civil society, NGO’s, donors, and other organizations).

• Maintain high-level communication with all STAR’S stakeholders in relevant areas.

• Review STARS research and all externally – distributed reports and documents, including STARS related research, surveys, and assessments, to that they are sensitive to the context of Afghanistan.

Major responsibilities

• Advise and assist program/project managers under the religion and faith-based framework and assigned program areas.

• Liaise with relevant religious formal and informal institutions at the strategic and planning levels at the strategic and programmatic levels.

• Participate in the STARS overall Development Working Group led.

• Network actively with relevant organizations, public policy communities, and others within and outside the STARS to exchange ideas and identify prospective strategic roles.

Key achievements

• Prepared and submitted various projects to OCHA/AHF through GMS.

• Prepared narrative report/progress reports to the relevant donors.

• Prepared response to the audit spot check reports.

• Prepared EiE project progress report, and project amendment budget.

• Coordinated all EiE project related issues and solutions with UNICEF and STARS regional office.

3. 11/10/2020 – 15/08/2021

Senior Budget Specialist, National Technical Assistance (NTA), Making Budget and Aid Work (MBAW) Project, Budget General Directorate, Ministry of Finance, Afghanistan.

Major responsibilities

• Provide support to the sector managers to ensure that the sectors provide effective information to the government, donors, and other stakeholders on the budget formulation, implementation, and execution.

• Analysis of budgetary unit’s budget documents, project proposals, project concepts to ensure that the documents and ministries request meets the budget guidelines, objectives, and performance targets.

• Assist the budget execution director and sectors in preparation of mid-term review, new fiscal year budget and establish close coordination with other budget directorates to achieve the overall objectives.

• Actively participate in the preparation of the Medium-Term Budget Framework (MTBF) and budgetary ceilings of all budgetary units.

• Coordinate and take a decision on the budget evaluation, analysis, and costing of financial proposals of the development projects submitted by budgetary units.

Key achievements

• Prepared government high official vehicle’s fuel norms circular, which is approved by the cabinet.

• Prepared DGNB organizational structure proposal and TOR based on it is current rules and responsibilities.

• Prepared work plan for the value-added tax scheme implementation team preparation.

• Drafted instructions for allotment processing of development budget reserve code for the pending payment of the previous years.

4. 05/O4/2020 – 06/10/2020

TVET Senior Advisor, National Technical Assistance, National Skills Development Program, MOLSA.

Major responsibilities

• Networking and liaising with donors, international and governmental partners in TVET sector for employment and livelihood improvement of vulnerable Afghans;

• Draft, review and finalize TVET documents including policies, strategies, proposals, concept, and reports for fundraising;

• Collect and review non-formal TVET related research and strategic documents and providing specific recommendations for key interventions in the subject area;

• Providing capacity support to non-formal VTCs management directorate in developing concepts and proposals for vocational training and non-formal VTCs management;

• Assess the existing registration mechanism of non-formal TVET providers and work on improving the registration mechanism;

• Developing a practical post-employment support mechanism;

• Developing a practical non-formal TVET quality assurance mechanism;

Key achievements

• Prepared reform proposals for TVET policies, systems, and legislation in Afghanistan;

• Participation in the drafting of ANPDF-II and provided our relevant comments;

• Provided recommendations and proposal on the effectiveness of the advisory board;

• Provided technical advice on the labor market proposal for women, based on the educational and human capital council’s decree;

• Drafted technical and Vocational Education and Training TVET policies, systems, and legislations reform paper in Afghanistan;

5. 02/03/2019 – 04/04/2020

National Skills Development Program Manager, National Technical Assistance

(NTA), Ministry of Labor and Social Affairs (MoLSA), Afghanistan.

Major responsibilities

• Play a leadership role in the strategic planning and management of the NSDP including the periodic review of the mission and vision statements for the NSDP.

• Play a key role in the development and update of the 5-year strategic plan underpinned by annual performance agreements.

• Ensure operationalization of government policies in TVET sector (NPPI, National TVET Strategy, and others) in NSDP programs and have contributor role in the development of policy documents at national level.

• Play a leading role in the development of policy to ensure the effective and efficient running of the program and oversee the production of policy manuals covering TVET, finance, human resources, and operations.

• Prepare timely progress reports as required by the Steering Committee (MoF, MoE and other donors).

• Establish mechanisms able to identify the nature, quantum, and level of market-oriented training required to be conducted throughout the country in 1398, and beyond.

• Play a key role in the development of National Occupational Skills Standards (NOSS) for those trades identified and needed in the Afghanistan Labor Market.

• Oversee the establishment of a training provider’s accreditation and registration system and in the development of a database of the country’s training capacity.

• Establish an organizational and staffing structure capable of implementing the objectives and work plan of the NSDP.

Key achievements

• Establishment Job placement tracking system in 34 provinces.

• Provision of technical and vocational/Skills development training VET to a total of 12,300 individuals in 31 provinces.

• The provision of technical and vocational training for 1,000 students in the Kabul, Helmand, and Laghman provinces.

• 70% progress in the provision of VET to a total of 1,000 women in Lugar and Nangarhar provinces through the financial help of Afghan Aid (NGO).

• Provision of VET to a total of 1,000 Saving group individuals in Herat and Bamiyan province.

• Providing training, besides this providing grant to a total of 200 widowed women in the districts of Kabul province towards their self-sustenance and steady growth.

• Establishing libraries in 10 vocational training centers in 10 provinces of the country.

• Commencement of providing homework services (vocational training) to a total of 480 women in home-schooling in Kabul.

• Technical and vocational education for 100 people with disabilities has been completed and toolkits have been handed over to the trainees.

6. 20/08/2017– 01/03/2019

Pension Program Coordinator, Ministry of Labor Social Affairs Martyred and Disabled(MoLSAMD), Afghanistan.

Major responsibilities

• Design and implementation of the pension policies guidance and procedures for pensioner’s life improvement on country level according to the views, goals and strategy of the Ministry and World Bank.

• Proposal and Inclusion of Private Sector Pension under the umbrella of Pension General Directorate.

• Fundamental reform and self-reliance of the Directorate General Pension (DGP) and turn it into a real pension directorate instead of only a Cash transferring agency.

• Biometric verification of the beneficiaries in the Central Kabul and provinces to bring more transparency, accountability and eliminate corruption.

• Simplification of Implementation Processes on Improving the Quality of Performance and considering the importance of time and it is complicated in Centre and Provinces.

• Recognizing and proposing budget requirements according to work plans of the General Directorate of Retirement.

• Preparation monthly, quarterly, and annually reports on need base to upper-level management to inform them on our development activities and achievements of the relevant sections.

• Ensure sound management, recruitment, encouragement, training, and development of retirement staff, to perform better the tasks in accordance with established criteria.

• Supervision over the implementation of laws, procedures, simplifications on the processing of pensioner’s benefits.

• Participation and implementation of decisions of the Leadership Board and the report on timely implementation of the decisions.

• Participation in the decision-making meeting with the Ministry of Finance, World Bank, and other relevant stakeholders for budget relevant topics, financial stability, and implementation of reforms in the Pension General Directorate.

• Submission of proposals to competent authorities for the preparation and procurement of requirements.

Key achievements

• I Establishment of specific system for distributing retires benefits through banks all over the country to facilitate and provide them better services to them.

• Implemented biometric verification of all pensioners in the center and 34 provinces.

• Biometrically verified 154000 pensioners and identified 12000 goes retires with 1.2m AFN fund saving.

• Applied one stop shop service delivery approach to Directorate General Pension customers and reduced pension document processing from 20 to 12 steps.

• Introduced digital payment and cash transferring to pensioners through banking system instead of manual payment system.

7. 13/04/2015 – 18/08/2017

Admin and Finance Manager, Kaweyan Group of Companies-NGO, Afghanistan.

Major responsibilities

• Work closely with the Budget holder, sub budget holders and finance staff regarding the program financial issues.

• Review the transactions related to the project and ensure that the transactions are coded and allocated properly.

• Ensure that transactions are supported by appropriate required documents and well justified as per SCI and donor’s requirements.

• Provide inputs to the salary allocation of the projects to the payroll coordinator and ensure that salaries of the project staff are allocate properly.

• The incumbent is responsible to convert the project financial transactions from aggressor exchange rate to average monthly aggression rate in financial system as well in the reports.

• Work with the budget holder regarding the quarterly projections and ensure that quarterly projections are accurate and are submitted to the management, SC Member and finally to the donor on timely basis.

• Prepare the monthly budget variance analysis (BVA) indicating actual vs projections and actual vs. budget and circulate the BVA to the budget holders, provincial managers, and other relevant staff.

• Conduct monthly financial monitoring of the grant spending, review of the actual vs budget and vs projections together with the budget holder and ensure the proper budget monitoring of the grant.

• Ensure reconciliation of the relevant balance sheet account.

• Remain the key person for financial training regarding the projects’ financial management to the staff when required.

• Develop and circulate guidelines for orient’s annual budget and (re)forecasts.

• Facilitate verification of salary information between the HR and Finance (payroll).

• Work on budgets amendments, modifications, cost/no-cost extensions.

• Create a Double Entry Accounting System (DEAs) and Phased Budgets.

• Identify opportunities to improve internal processes, increase departmental efficiency, and increase stakeholder satisfaction.

Key achievements

• Assisting to cut business extra costs: arranged meeting with the senior managers of all departments to discuss their individual budgets and was able to reduce overall business expenditure by 20%, saving the company $100,000 a year.

• Saving time: Develop new and comprehensive spreadsheets to help produce the monthly management accounts much quicker, reducing the production time from five days to two.

• Increasing Revenue: Analyzed client portfolio using MS Access and was able to identify the lower-performing accounts. Using this data, I was able to improve these accounts by increasing average client revenue by 18%.

• Building client relationships: Built lasting relationships with all my clients and ensured there were systems and resources in place to deal with any of their queries in less than 24 hours.

8. 20/03/2013 – 12/04/2015

Economic Governance and Private Sector Budget Analyst, Making Budget, and Aid Work (MBAW) project - UNDP, Afghanistan.

Major responsibilities

1. Provide technical support in budget planning, analysis, and management:

• Provide technical support in the budget planning, analysis, and management process, including drafting reports and providing inputs and data.

• Review project budgets to ensure that they reflect all required costs, as needed. 2. Provide technical support in budget monitoring, oversight, and control:

• Identify operational and financial bottlenecks in budget management and approval and resolve problems and/or recommend solutions.

• Monitor budgetary status versus authorized spending limits and budget delivery results. Take appropriate and timely action to ensure compliance.

• Prepare and modify budgets for Country Office management projects to ensure expenditures within authorized spending limits. Act in cases of variances. 3. Provide advisory support and technical guidance:

• Serve as a technical resource person for effective Projects’ Module/Budgetary Control Module.

• Provide technical advice to Country Office personnel on overall budget management topics, processes, and procedures.

4. Contribute technically to knowledge management, process improvement and capacity building:

• Design and/or introduce learning tools, best practices and innovations in budget business operational practices and management including drafting of policies, guidelines, design of templates.

• Capture, synthesize and/or codify lessons learned and best practices in resource management practices.

• Key Performance Indicators.

• Budget activities and documentations are implemented/processed according to the mentioned/organization rules and regulations, policies, and procedures.

• Effective and efficient support to budget planning, preparation, and management of the organization resources.

Key Achievements

• Developed highly complex budgetary planning, programming, and management analysis projects.

• Managed the grants programs within the County's agencies; this involves reviewing grant applications, agreements, and appropriation of the grants.

• Reviewed budget submissions in accordance with executive guidelines; prepare budget documents and provide information and recommendations to the Executive and Council.

• Prepared bi-monthly expenditure projections; advise Budget Director regarding problem areas.

• Participated in budget administration by approving requisitions and processing needed appropriation adjustments.

9. 19/06/2009 – 19/03/2013

Agriculture and Rural Development Budget/Sector Manager, Making Budget, and Aid Work (MBAW) Project, UNDP, Afghanistan.

Major responsibilities

• Focus on the development of agriculture production and productivity, natural resource management, and food security projects and programs.

• Provide advice and technical support to the budget department in dealing with clients, organizing events, and effective communication with the other stakeholders.

• Advice line ministry counterparts in budget preparation and ongoing tracking of support to the country strategy.

• Participate in the negotiation and finalization of Grant and Loan Agreements, guided by the budget execution Director-General of Budget.

• Coordinate and Report to donors on the implementation of Grant and Loan Agreements, drawing on financial reports prepared by Treasury.

• Promote a culture of courteous and efficient service, and of facilitation, within the budget department.

• Support the sector budget analysts and program budget implementation teams within the budgetary units in program studies and cross-cutting issues evaluations, identifying program indicators, the source of data, and designing data collection mechanism.

• Cooperate with the policy department on the assessment of and recommendation on output delivery against plans defined in the result-based frameworks, ANDS sector strategies, and PRSP.

• Oversight of budget calendar in all related budget entities and received all budget department requirement from LMs on a due date like budget Circulars (BC1 & BC2) financial plan, Provincial breakdown, district-level plan of big programs like NRAP, NSP, NHLP and AREDP.

• Participating in core donor consultation (CDCs) and trying to budget exactly committed and executable figures for the specific project/Programs under a specific Ministry.

• Capacity building of line ministries on program budgeting, costing, procurement, financial planning, budget execution, project design, and implementation of MOF introduced reforms.

• Effective implementation of various reforms such as program budgeting, provincial budgeting, financial plan, performance reporting, and PFM road map.

• Actively participating in the Peer Review Committee jointly with AMD team, LM’s, and donors.

• Monitoring off-budget contribution of the donors to ARD sector and trying to avoid duplication and encourage donors to allocate more funds on the national priorities. Key achievements

• Prepared regular government performance reports containing recommendations for the minister of finance, budget committee, and cabinet on the efficiency of budget and any required improvements for better implementation of poverty reduction.

• Worked on various approaches for increasing execution rates Such as comparison of the financial plan with actual expenditure, meeting with line agency’s high official, inter- ministerial budget committee (IMBC) meeting inside LM’s chaired by DM for Finance or programs.

• Conducted evaluations of performance reports - indicators and targets - defined by budgetary units and contained in budget submissions against strategic and operational objectives, programs, and cross-cutting issues contributing to poverty reduction strategy paper (PRSP).

• Provided required inputs to steering committees, briefs to the DG, DM, and Minister and processing all ARD related issues, allotments, official letters, and tasks within 2 official days.

10. 15/07/2007 – 18/06/2009

Budget Officer, Making Budget, and Aid Work (MBAW) Project, UNDP, Afghanistan.

Major responsibilities

• Serve as a sector focal point responsible for national programs and Consultative Group (CG) e.g., Agriculture, Rural Development, Counter-Narcotics.

• Serve as a focal point for cross-cutting Advisory Groups (AG) – e.g., Gender, Environment, regularly participate in CG and AG meetings, support, and train line ministry colleagues in preparation of their budget, maintain relevant pages on Government website.

• Provide briefings to senior Government colleagues on the donors of or the national programs for which the officer/assistant is responsible, including donor sector profiles for Cabinet.

• Participate in the negotiation and finalization of Grant and Loan Agreements, and reporting on these agreements, guided by the sector manager.

• Prepare for a help organize national and international conferences on aid to Afghanistan.

• Serve as donor desk officer: donor stricture, policies, and priorities responding to questions raised by the donor, facilitate meetings of donor headquarter delegations with ministries.

• Processing the allotments and in control of the national budget and budget database.

• Do analysis on budget execution and expenditure of line Ministries, find problems, and provide appropriate guidance for solving existing problems.

• Other analytical and administrative tasks or any other duties reflecting the overall purpose of the Budget Department and the specific budget and coordination objectives of the government.

Key achievement

• Performed multiple professional financial planning functions, developed, and monitored budgets, and completed budget forecasts.

• Collected and analyzed financial data, assisted in the management of multiple daily financial activities, and maintained confidential files and records.

• Worked on the improvement of all financial budget processes to increase efficiency and decrease overall expenses-reduced costs by 20% within three years.

• Evaluated the budgetary unit’s budget needs and requirements, produced monthly financial reports, and presented results to the budget committee.

11. 01/03/2007 – 14/07/2007

Project Manager, Grand Management Unit, Ministry of Labor Social Affairs Martyred and Disabled (MOLSAMD), Afghanistan.

Major responsibilities

• Develop, modify, or provide input to program/project plans.

• Implement policies and strategies of the development projects in accordance with the proposed plan.

• Manage, lead, or administer project resources.

• Monitor project activities and resources to mitigate risk.

• Technically and financially, review project proposals according to the Procurement Law of the country.

• Study and review weekly and monthly progress reports of the projects and report to relevant authorities.

• Give presentations and briefings on all aspects of the development projects.

• Monitor ongoing projects based on specific timing and report of its results to relevant authorities.

• Ensure relations with donors and development project contractors.

• Drafting development project proposals and submitting them to development partners

(donors).

Key achievements

• Reduced project cost by $500,000 by implementing cost effective strategies.

• Resolved eight internal conflicts by mediating teams and making important decisions properly.

• Introduced a unique project scope and objective definition project, hence, decreased misunderstanding.

• Redesigned and implemented a progress tracking system, as a result, decreased tracking time by 40%.

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