Executive Secretary General Manager

G M A S S I S T A N T - C E O A S S I S T A N T

MAJED KHALIFAH

E N G L I S H

www.linkedin.com/in/majed

-khalifah-258522b7

Efficiently coordinate and manage the CEO's calendar, ensuring all appointments and commitments are scheduled accurately. Prioritize and organize meetings, interviews, visits, occasions, and other activities to optimize the CEO's time and productivity. Ensure the CEO is well-prepared and informed for all engagements by providing comprehensive background information and relevant resources. Maintain a well-structured and organized office environment, ensuring all necessary supplies and resources are readily available. Handle incoming and outgoing correspondence, including emails, letters, and phone calls, in a professional and prompt manner.

Manage confidential information with the utmost discretion and maintain the security of sensitive documents.

Act as a liaison between the CEO and other internal and external stakeholders, effectively communicating messages and ensuring timely responses. Coordinate and schedule meetings, both internally and externally, and prepare meeting agendas and materials when required.

Facilitate smooth communication flow between the CEO and other departments, ensuring information is shared accurately and efficiently. Provide administrative assistance to the CEO, including drafting reports, preparing presentations, and conducting research as requested. Assist in the preparation and management of budgets, expenses, and financial reports related to the CEO's office.

Handle travel arrangements and accommodations for the CEO, ensuring all logistics are well-organized and cost-effective

CEO ASSISTANT

WEALTH MANAGEMENT 2020 - 2023

CEO Office Manager responsible for managing the arrangement and appointments agenda of the CEO in all meetings, interviews, visits, occasions, and normal or abnormal activities. They will organize daily work and provide orientation related to the CEO's office to achieve the best use of available resources and the CEO's time. Agenda Management:

Office Organization:

Communication and Coordination:

Administrative Support:

Residence Country:

Saudi Arabia - jeddah

Birth date: 31 July 1979

*****.********@*****.***

C O N T A C T M E A T

T E C H N I C A L S K I L L S

WORK EXPERIENCE

PERSONAL PROFILE

General manager Assistant offering over 16 years of experience in different administrative areas & implementing successful strategies and motivating highly work process in my field . Distinguished background in recruiting and developing my skills supervising and manage daily tasks . Exemplary communicator with the passion and drive needed to cultivate and foster professional and relationships while maintaining trust. 966.592 773 363

Microsoft Office 90%

Web & Social Media 90%

L A N G U A G E S

A R A B I C

P E R S O N A L S K I L L S

Started to build all the administrative departments and hired the competencies employees on it after the interviews with the General Manager .

Created the staff database.

I was responsible for all the administrative work of the HR Department or government relations, issuing all government licenses related to work and workers.

Providing all offices needs for the administration . Following up the payment of dues,

And many more tasks until all administrative departments were completed and each department received its tasks . Also, the tasks that I am currently doing are as follows: Assist the General Manager in managing and organizing work, and organizing his time accurately, as following:

Processing incoming and outgoing mail

Visitors reception

Answer all phone calls

Printing works

Preservation and classification

Organizing secretarial and correspondence work and keep all the confidentiality information received by the General Manager's office

Organizing and following up on the director general meetings, the interviews and attend meetings on behalf of the General Manager, as assigned.

Providing a communication channel between the General Manager and other administrative departments.

Assist the General Manager in planning and distributing job tasks and implementing the executive plan.

Follow-up of all e-mails of the General Manager, translating them, show them at the same time, and responding to them in coordination with the General Manager .

Issuing all government licenses and permits related to work and workers, such as CRs and Baladia licenses, renewal Iqamas, etc. The responsible about communication with external companies and organizations inside and outside KSA in the tasks assigned by the General Manager .

Print all Arabic and English letters and correspondences of the General Manager and distributed to the department supervisors according to the specialty .

Communicate with the agencies and recruitment agencies outside KSA to coordinate with them and providing all the papers and documents required to bring employment to the company .

Follow-up the administrative employees attendance and print reports then present them to the General Manager . General Manager Assistant

ENTEC Environmental Technology 2015 - 2019

Here I will dwell a little while since when I started working in this company the administration was still in the establishment’s length where the work was dependent on the external branches and there is no management so I did the following :

1.

2.

3.

4.

5.

Leadership 90%

Communication 90%

Self-motivation 100%

Decision making 90%

Adaptability 90%

Time Management 90%

Tact and good behavior 90%

intuitive speed 90%

speaker and good listening 90%

Good looking & present work 90%

finding alternative solutions 90%

Project Communications 90%

Project Scheduling 90%

Managing Project Budgets 90%

Project Risk 90%

Stakeholder Management 90%

Microsoft Project 90%

Risk Management 90%

Question-Based Selling 90%

Sales Negotiation 90%

Sales Processes 90%

P E R S O N A L S K I L L S

Physical Organization

Creative Thinking,

Effectiveness, Productivity

Achieved operation goals by keeping up-to-date on features, insurance regulations.

processes while maintaining brand dependability and creating loyal customers.

Gained valuable and diverse skills in client-focused and web-based telecommunications support

accurately handling

servicing incoming calls on accounts, customer billing, troubleshooting requests for devices.

Success Metrics: Continuously exceeded expectations and ranked in the Top Ten for Sales Leaders out of several hundred Call Center Representatives.

Customer Service Manager Secretary

M. Al Nahdi Group Holding spare parts (Maiz) 2013 - 2014 Sales Effectiveness 90%

Microsoft Power BI 90%

Data Analytics 100%

Data Visualization 90%

Financial Analysis 90%

Financial Modeling 90%

De-escalatio 90%

Troubleshooting 90%

Python (Programming Language) 90%

Data Cleaning 90%

Data Wranglin 90%

M O S T P R O U D O F

Planning

Analyzing Issues, Decision

Making, Project Management,

Strategic Planning

Team Work

Collaboration, Delegation,

Goal Setting, Group Leadership

Performed confidential activities associated with managing the administrative and payroll processes on the employee side. Oversaw multiple simultaneous Human Resource functions such as pre-employment health and drug testing,

orientation, benefits administration, and maintaining confidential files.

Acted as Corporate Liaison with potential new hire candidates through the entire onboarding process.

Completed reports on employee attendance, pay rates, and payroll checks for billing use.

Process Improvement: Generated cost and time savings by identifying a way cut out unnecessary steps in the Recruiting Process.

Executive Support: Aided the department heads by taking accountability for payroll audits and corrections . Office Organizing: Served as an on-site system administrator, setting up email accounts for new employees and solving simple and complex technical issues related to computers. Assistant Director of Operations

Alwan company for agriculture and environmental services 2007 - 2012

EDUCATION

Bachelor's degree / Administration and Economy

Damascus University

Syria - Damascus

September 2005

Marketing

Diploma in English language

Symbiosis society

India - Puna

April 2000

A R E A S O F E X P E R T I S E

Travel

H O B B I E S

M Y T I M E

Costumer Services

Information Technology

secretarial executive

Administrative supervision

project management

Administrative Dept

Foot Ball

Reading Gaming

work

40%

Family

20%

Coordination

15%

Entertainment

15%

Relaxing

10%

COURSES

Become a Project Manager

Project Management Foundations

Project Management Foundations: Ethics

Project Management Foundations: Communication

Project Management Foundations: Requirements

Project Management Foundations: Schedules

Project Management Foundations: Budgets

Project Management Foundations: Risk

Project Management Foundations: Teams

Managing Project Stakeholders

Microsoft Project Quick Tips

Become a Financial Analyst

Corporate Financial Statement Analysis

Excel: Analyzing and Visualizing Cash Flows

Excel: Economic Analysis and Data Analytics

Excel: Tracking Data Easily and Efficiently

Financial Accounting Foundations

Financial Modeling and Forecasting Financial Statements Financial Modeling Foundations

Managerial Economics

Running a Profitable Business: Understanding Financial Ratios Strategic Planning Foundations

Become a Data Analyst

Data Cleaning in Python Essential Training

Data Fluency: Exploring and Describing Data (2019) Excel Statistics Essential Training: 1

Learning Data Analytics: 1 Foundations

Learning Data Analytics Part 2: Extending and Applying Core Knowledge

Learning Data Visualization

Learning Excel: Data Analysis Power BI Essential Training Predictive Analytics Essential

Training: Data Mining Predictive Analytics Essential Training: Data Mining R Essential Training: Wrangling and Visualizing Data

SQL: Data Reporting and Analysis

Tableau Essential Training

The Non-Technical Skills of Effective Data Scientists Become a Digital Marketing Specialist

Content Marketing Foundations

Digital Marketing Foundations

Email and Newsletter Marketing Foundations

Google Ads Essential Training

Google Analytics 4 (GA4) Essential Training

Introduction to Graphic Design

Marketing on Facebook (2020)

Marketing on Instagram

SEO Foundations (2018)

Social Media Marketing Foundations

Social Media Marketing: Strategy and Optimization

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