ANGELA VATICALOS

PO BOX ***

CONVERSE, TX *****

210-***-****

ad1x64@r.postjobfree.com

QUALIFICATIONS

Microsoft Office Suite, Maintenance Connection, PeopleSoft, SAP, Sage Accounting Software, One Write Plus Accounting Software, Numara Footprints, Numara Track it.; CAPPS Reporting System; Microsoft Dynamics/NAV Accounting Software; iCIMS, Various Telephone and Calendaring systems; Internal Auditor; Audio/Visual Conferencing; Certified Travel Ambassador

EDUCATION

Cambuslang College, Scotland, UK. Utilities of Computers, Associate Degree

Capital City Trade & Technical School, Austin, Texas. Travel Agent Certification

Austin Community College, Classes to gain Associate Degree

PROFESSIONAL EXPERIENCE

UNIVERSITY OF TEXAS HEALTH SCIENCE CENTER, CELL SYSTEMS & ANATOMY

Administrative Assistant (Temporary Position) June 2023 – Present

Provides general administrative support including key/access requests, deposits and facilities management requests

Preparation of regularly scheduled reports and processing Visa requests along with appropriate documents needed for onboarding and/or renewing a Visa

Alerting faculty/staff of deadlines for expirations of visas and follow through with appropriate recommendations

Alerting proper staff of office supplies needing to be replenished

Submits payment requests to vendors

Performs all other duties as assigned

AMERIPRISE FINANCIAL INSTITUTIONS GROUP September 2022 – December 2022

Financial Reporting Professional (Temporary Position)

Preparing and delivering Daily Onboarding Reports on New Accounts for Clients obtained by Advisors

Preparing and delivering Weekly Reports on New Accounts for Clients obtained by Advisors

Receiving copies of documents to be placed in correct folders of client accounts

Obtaining signatures to clients banking documents for their accounts and placing in correct folders

Mailing client documents and ensuring receipt by Certified Mail, Return Receipt Requested

SOUTHWESTERN MOTOR TRANSPORT LINES (Temporary Position) March 2022 – August 2022

Administrative Assistant (Temporary Position)

Scheduling Appointments for CFO internally and externally

Indexing thru Excel worksheets that a listing of all company boxes and materials with descriptions kept in company vault

Creating files and filing system to be kept in safekeeping

Creating deposit tickets for three separate owner/company accounts

Paying invoices from three separate owner/company accounts

Reconciling three separate owner/company accounts

Creating letters, memos, emails for CFO

Creating task lists for two Break Rooms being remodeled and ensuring all is complete

Answering phone calls and meeting guests; relaying messages to CFO when needed

CITY OF SAN ANTONIO

Administrative Assistant (Temporary Position) January 2022 – March 2022

Answering calls for department regarding and obtaining Open Records Requests

Setting Appointments for Open Government Division with City Departments to present the type of records that are produced

Researching ORR’s for customers

Returning customer calls with information requested

Attaching Open Records to ORR’s and closing ORR

Investigating why ORR cannot be sent and placing in appropriate file

CITY OF SAN ANTONIO (NHSD)

Administrative Assistant (Temporary Position) August 2021 – January 2022

Grant Funded

Approving Invoices processed by Fiscal Processors

Sending back Invoices to be revised with corrections before approval

Validation of Vendors

Rejection of New Vendors after comparison and additional information

From SAP

Processing Pledge forms through SAP to pay Rent, Mortgage, CPS, SAWS and

Internet bills for clients who are having issues paying due to Covid19.

Ensuring that the proper bills are attached to each client’s SAP form submitted to be paid.

BEST MANUFACTURING

Accounting Clerk (Temporary Position) August 2020 – November 2020

Accounts Payable

Check Run

Cash Receipts Journal

Weekly Payroll Entry Reports

Invoicing

PI INDUSTRIAL

Administrative Assistant (Temporary Position) March 2020 – May 2020

Receptionist front desk. Unlocking/relocking front door for visitors expected due to Covid19.

Changing of backup tape each morning in server room

Coronavirus Checklist updated daily and distributed to Plant Manager

Purchase Order creations daily in SAP. Receiving in SAP

Answering Client questions regarding when invoices have been paid and/or received

Billing daily in HRMS, a step by step process

Ensuring invoices and Billing Log match with BOL’s

Closing out Billing each day with a clean slate

Scanning invoices to corporate office for payment.

Scanning our invoices that are billed daily to customer’s file online

Working with IT to assist in getting computer settings correct

INSURANCE BROKERAGE, LIFE AND ANNUITIES

Office Professional (Temporary Position) August 2019-January 2020

Scheduling Appointments

Assistance during Appointments with Clients

Connecting Client with Home Office after giving pertinent information to verify the Client account(s)

Follow-up procedure with any Client that has questions and/or needing assistance

ELS

Site Administrator March 2019-August 2019

Approving Weekly Timesheets using Kronos

Onboarding process for new Employees

Creation and maintenance of Employee files

Creation and maintenance of Vendor files

Administering Phone Screens and Interviewing Candidates for open positions

Preparing On-boarding procedures for new hired employees and ensuring the results are recorded

Billing the Account in which we work with monthly

Creating Purchase Orders for purchases made in Maintenance Connection; receiving in Maintenance Connection

Preparing invoice batches for weekly processing through Accounts Payable

Maintaining calendaring system through Outlook

CITY OF SAN ANTONIO

Administrative Assistant (Temporary Position) July 2018– January 2019

Supporting the Director of office and Associates

Maintaining Calendar system through Outlook

Ordering of supplies using SAeP

Travel, Conference and Meeting arrangements using SAP

VINTAGE AIR, INC

Staff Accountant October 2014-March 2018

Accounts Payable and Accounts Receivable

Payment Application using Microsoft Dynamics

Printing from email Invoices and receiving by USPS invoices to be entered

Entering all Invoices into Microsoft Dynamics accurately for payments to be made

Check Runs using Microsoft Dynamics

Daily Invoicing of customers and dealers using Microsoft Dynamics

Internal Auditor

VINTAGE AIR, INC

Administrative Assistant August 2012-October 2014

Greeted Customers

Assisted in Customer Orders and Details in each order issued

Receptionist

Filing

Scheduling of follow-up with customers

Promoted to Staff Accountant October 2014

NATURAL GAS CO August 2008 – Sept 2011

Administrative Assistant - IT Department

Directly supported the Chief Information Officer who was also Director and Vice President of company

Administrative support for the IT Department in San Antonio, Houston and Dallas offices.

Reconciliation of Purchase Cards for all IT Employees

Using SAP, coding and entering of invoices and delivering to Accounting Department in a timely manner

Expense Reports using Microsoft Excel

Travel arrangements, setting of appointments using Outlook

WEST CORPORATION

Call Center Representative -San Antonio, TX August 2005– August 2007

Podium Position (COSS) – San Antonio, TX August 2007 – August 2008

Worked in office on site to secure telephone messages from employees and prepare daily reports

Direct support of Human Resources Department in hiring processes

Verified details of pre-employment resumes

Verified Purchase Orders with Invoices and received approval to be submitted to A/P

SW ENGINEERING August 2001- September 2004

Office Manager/Administrative Assistant, Tempe, AZ

Greeted customers and assigned Electrical Designers to incoming jobs

Verified invoices with owner

Coded invoices and submitted to A/P weekly

Closed finished jobs and billed customers

MOTOROLA

Administrative Assistant (temporary), Tempe, AZ July 1998- August 2001

Administrative duties for the IT Department

Compiled data for daily, weekly and monthly reports

Arrangement of meetings and appointments for IT Department

Answered phone calls and emails in a timely manner

TETRA PAK, UNITED KINGDOM

Administrative Assistant, Scotland, UK 1994 September – July 1998

Maintained calendaring system for office staff

Directly supported Director of office in Scotland, UK from Tetra Pak, Sweden

Planned activities including office outings taking clients to the Dairies in Scotland, UK

Planned Holiday and Tetra Pak activities for staff

Traveled and submitted invoices to Tetra Pak, London monthly for payment

HAIRMYERS HOSPITAL, EAST KILBRIDE, SCOTLAND, UK 1992 August – 1994 September

Administrative Assistant, Biochemistry Lab, Scotland, UK

Booked all patient Biochemistry laboratory work to be done into computer Entered patient results in a timely manner

Assisted in helping the Laboratory receive accreditation in 1993-1994

Assisted Hematology. Microbiology and Pathology Laboratory in filing of patient results

Typed correspondence needed for Head Biochemist and submitted where needed

Worked for one month in Orthopedics matching patient lab work with x-rays for surgeon(s)

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