Schervone Carruthers

**** ****** **

Cordova, Tn 38016

901-***-****

ad1x4c@r.postjobfree.com

EDUCATION

University of Memphis, Bachelor of Liberal Studies December 2010

SKILLS

Microsoft Office, SAP, Oracle, Peoplesoft, Analytical and problem-solving skills, Communication and Leadership skills

EXPERIENCE

City of Memphis

Sr. Procurement Specialist (Finance/Purchasing) 3/2017-Current

Provides support to contract analysis by assisting with the closing and processing of less complex contracts.

Logs, monitors and follows-up with the appropriate parties regarding returned checks.

Assists in verifying available funds in the financial system including encumbered line, service center, account and contract balance.

Monitors and reviews contracts and payments for proper documentation and authorization.

Researches and assists in resolving vendor information, check requests, and contract purchase order discrepancies and contacts appropriate parties.

Tracts new and existing contracts.

Recommends new supplier registrations be approved and rejected.

Creates and maintains supplier profiles by updating or inactivating supplier information.

Submits Legal Notice to Bidders and assists new supplier users with completing the online registration process.

Attends and make presentations at the Certification Workshops.

Maintains records of cash flow operations and auction sales.

Works with vehicle service center and create bid list upon completion.

Creates and maintains schedule of bid, purchase orders, contracts, and provides hard copies to vendors.

Assists with the expediting of bids and contracts.

Serves as the lead in planning and coordinating the work direction of temporary staff to ensure that program directives are implemented.

• Trains temporary staff and contractors on established policies, procedures, rules and regulations of the division.

Provides advanced clerical duties such as assisting in the mail-out preparation of legal notices, requests for proposals and contracts.

Fixed Asset Coordinator (Finance/Purchasing) Backup 3/17/2017-Current

Works under the general supervision of the Assistant Purchasing Agent/Contracts responsible for the sale or disposal of all City-owned tangible or police impounded property.

Coordinates auction schedules with divisions, vendors, and the general public and manages auction activities.

Coordinates weekly auctions, processes cash transactions, and submits revenue to City Treasurer.

Maintains a database of potential bidders, informs the public of auctions and or / sealed bids, and prepares audit and other documents, pertaining to asset maintenance, transfer, or retirement for the Fixed Asset System.

Assigns numbers to new fixed assets, notarizes documents used in the disposal of City-owned or impounded property, gathers sale data, and prepares reports.

Coordinates acquisition of surplus property through the state and federal Surplus Property program and balances the Fixed Asset System for year -end closing

Recommends the use of other vendors as needed, trains auction staff, and prepares a variety of forms and documents using various computer software.

Acts as a backup for Contract Analyst.

City of Memphis

Associate Accountant/A (Human Resources Division) 8/2016-3/2017

Verifies transactions are properly documented and prepared in accordance with appropriate policies and procedures.

Checks to ensure expenditures do no exceed obligations in specified accounts. Prepares basic accounting related reports.

Computes and prepare check request, submits for approval, and enters information into the system.

Maintains various databases and tracking logs, including inputting new information or changes.

Processes and routes invoices and check requests for payment to the appropriate parties.

Perform functions in assigned area such as posting accounting entries and assigning codes, preparing payroll data for processing, posting fees to revenue accounts, making departmental deposits, retrieving and distributing checks, researching documents and records on the internet and various City-maintained databases, ordering and receiving supplies.

Interacts and communicates verbally and in writing with general public, vendors, contractors, management, and other staff members.

Prepares and distributes financial –related statements.

Identifies accounting discrepancies and recommends corrective action when necessary.

Provides general clerical office support by typing and filing various documents, providing information, and answering and directing phone calls and messages as needed.

Distributes and processes incoming and outgoing mail.

Creates and prepares simple correspondence, documents, spreadsheets, schedules and reports by utilizing various computer applications.

City of Memphis

Associate Accountant/A (Grounds Division) 8/2015 –7/2016

Worked under the general supervision of the Supervisor of Business Affairs and is responsible for maintaining ground services accounting system for accounts payable and receivable information, while providing departmental telecommunication customer service.

Prepared and validates citizens’ bills for mitigation services.

Researched and resolves payment and billing discrepancies.

Received and validates invoices.

Prepared check requests to ensure bills and contractors are paid in a timely manner.

Tracked expenditures and provides financial reports to management.

Prepared financial documents, including contracts, bid specifications, and check requests. Prepares reports and correspondence for the City Treasurer’s Office.

Compiled information for departmental metric reports.

Provided technical assistance to management regarding accounting policies and procedures.

City of Memphis

Purchasing Specialist (Purchasing Division) 4/2015- 2015

Performed the supplier management process which includes the following approval or rejection of new supplier’s registration; creation of the suppliers’ profiles; maintaining supplier profiles; registering supplier users; updating or inactivating supplier sites.

Sent invitation notifications to potential new users to access the Overview of Supplier Management registration page and complete the registration form in the Oracle Supply Management system.

Responded to Supplier registration questions.

Collaborated with the expediting of bids and contracts to the assigned Buyer or Contract Analyst.

Filed bids and contracts in the Records Management.

Created and maintains schedule of bid opening.

Provided advanced clerical duties according to service center policies and procedures.

Assisted in the mail-out preparation of legal notices, request for proposals and construction contracts.

Processed and receives requisitions for purchases.

Recorded and maintain bid records for the bid and contract opening session held each Friday.

Assisted in the expediting of contracts to the desired City office for signature.

AS Hospitality 07/2014-04/2015

Credit and Collections Analyst

Responsible for performing and processing daily billings and validating billing data for any errors, revising as needed.

Maintained and update filing, mailing, and database systems.

Reviewed data and other information relevant to billings and collections including but not limited to: daily dispatch report, un-invoiced orders reports, AR aging reports etc.

Processed payments including cash, checks and credit card transactions.

Managed and coordinate outgoing mailings to customers including invoices attaching any additional or relevant documents.

Contacted customers as needed to obtain or communicate account information and for collections.

Initiate Notice to Owner (NTO) and lien documentation as necessary.

Prepared itemized statements, bills, or invoices; and record amounts due for items purchased or services rendered.

Reviewed documents such as purchase orders, sales tickets, charge slips, or work orders in order to compute fees and charges due.

Performed bookkeeping work, including posting data and keeping other records concerning costs of goods and services and the shipment of goods.

Resolved discrepancies in accounting records.

Support service area credit and collection activities

Knowledge of ocean freight, importing and customs compliance

Advanced Roofing Inc. 02/2011-8/2013

Accounts Payable Specialist

Received and verified invoices and requisitions for goods and services

Verified that transactions comply with financial policies and procedures

Prepared & entered batches of payable invoices for payment

Processed daily reports after data entry

Corresponded with client and resolve problems and inquiries/customers/employees to obtain critical information and to research

Maintained updated vendor files and file numbers

Prepared vendor checks for mailing

Prepared manual checks as and when required

Prepared assigned Journal entries at month –end by assigned date; assists with monthly reconciliations of balance-sheet accounts

Various Temporary Assignments

Pfizer 01/2014-07/2015

Membership Analyst

Loaded member associations and GPO’s into CARS / IS, activate and attach members to the association in CARS / IS

Resolved large volumes of customer related errors on the Work In Progress (WIP) Business Objects daily reports

Updated, Added End Date and Attach members to the contract and business units as deemed necessary in CARS / S

Researched CAR/IS data base to check for duplication before setting up customer accounts

Utilized public government information web sites, DEA, HIN, AHA, and PHS to determine if Federal Government Entities, Public Health Facilities, and Group Purchasing Organizations are eligible for a reduced price per contract agreement

Ensured correct industry codes are assigned to all customers and they comply with the USP trade requirements by the AHA website.

Researched and confirm contract requirements based on Class of Trade, Business Activity Code, Name, Address and location of facility found on DEA web site

Worked closely with Chargebacks Analysts to resolve critical outstanding WIP line errors to reduce large dollar amounts and multiple lines

Communicated with Wholesalers, GPO’s and potential members regarding membership eligibility issues, as well as, internal stakeholders

Proactively ask questions regarding customer requests to obtain clarification and ensure task requirements are clearly understood. Use discretion when communicating information back to internal and external stakeholders according to Pharmaceutical policies

Various Temporary Assignments 02/2007 -11/2011

Fedex

Disbursements Research Agent

Researched and audited all document types for mathematical and procedural accuracy, company policy and legal and regulatory compliance, ensures validity of liability and proper approvals

Identified procedural or policy deficiencies and corresponds with clients/customers regarding error exceptions

Corresponded with client and resolve problems and inquiries /customers/employees to obtain critical information and to research

Endured the accuracy of payments by working relevant edit report

Obtained check clearance from banking institutions; issues stop payments, directs, establishes, confirms or processes EFT payment authorization; performs positive pay actions

Established, confirmed, validated and processed and updated setups

Prepared assigned Journal entries at month –end by assigned date; assists with monthly reconciliations of balance-sheet accounts

Hilton Worldwide 02/2010-04/2010

Accounts Payable Specialist

Maintained the listing of accounts payable

Received and verify invoices and requisitions for goods and services

Verified that transactions comply with financial policies and procedures

Prepared batches of invoices for data entry

Data entered invoices for payment

Processed backup reports after data entry

International Paper 08/2009-09/2010

Export Freight Specialist

Responsible for timely payment of invoices by centrally receiving, reviewing and submitting invoices on a shipment-by-shipment basis

Interacted with vessel carriers, freight forwarders, ports, business groups

Investigated and resolved discrepancies in export rates, accessorial charges, container counts

Prepared invoices into the SAP web portal or coding and submitting to accounts payable. Interpret invoices and audit against contract rates, fees, and services negotiated by the buyers and business agreements with customers

Provided reason codes for errors between invoices and booking accruals

Provided non-SAP facilities with copies of approved bills of lading to allow reconciliation of their export freight accrual account

Worked with suppliers to proactively address accounts receivable aging and avoid credit hold, cargo being held, or

Pfizer 11/2007-02/2008

Accounts Payable Imaging

Maintain the listing of accounts payable imaging

Received and verified invoices and requisitions for goods and services

Verified that transactions comply with financial policies and procedures

Prepared batches of invoices for imaging

Periodically assisted A/P department with data entry of invoices for payment

Processed backup reports after data entry

Researched invoices for internal and external customers

Technicolor

Maintenance Service Representative

Dropped the orders into the AOR tracking Summary report by category, print and distribute.

Data Entry (Putaway notes)

Reviewed, printed/ordered stickers, update JBA and database

Assisted, escalated and resolved various issues as they are reported from the distribution floor

Reviewed for any package, cube and packs discrepancies

Daily dry goods database update

Reviewed and ordered Content Labels

Resolved and investigated product issue emails from clerk

Medtronic 10/2002-07/2003

Customer Service Representative

Responsible for entering sales orders for Spinal products.

Scheduled loaner surgeries, answering customer inquires

Obtained Pod's, scheduling emergency shipments

Documented service incidents

Provided phone inquiries for hospitals, salesperson

Fiserv 02/2004-01/2007

Revenue Recovery Specialist

Interacted with adjusters, employees, claimants and pharmacists via phone

Reviewed and researched returned mail to update system information

Reviewed claimants' accounts in response to past due employer/carrier reports

Researched account issues and make sound business judgments in harmony with

policy regarding financial risk and processing of accounts

Maintained accurate and complete notes in claimants' accounts of all phone calls or claimant interactions in Lotus

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