CANDICE

CLARK

ad1w5q@r.postjobfree.com

240-***-****

BRANDYWINE, MD 20613

Secret Security Clearance

SUMMARY

Highly experience and meticulous Records Management professional with a 25 year proven track record of success in providing Information Management, Records Administration, Data Entry, and Project Management with the ability to analyze and evaluate information on a quantitative and qualitative basis for the effectiveness of programs or operations has facilitated employers in meeting established goals, measures, and objectives. The ability to communicate the requirements of laws, regulations and program policies in the design and the approach to processing the implementation of the Paperwork Reduction Act, Federal Records Act, the E-Government Act of 2002 and guidance from the National Archives and Records Administration. Outstanding ability to be concise, complete, logical, objective, and persuasive in both written and oral communications. Continually focused on implementing contemporary Information Management practices that realize quality, efficiency, and effectiveness in information control and distribution.

SKILLS

Problem resolution

Leadership

Troubleshooting

Planning

Project planning

Organization

Microsoft Office

Relationship building

Team building

Team management

Customer service

Work ethic

Training & Development

Time management

Working collaboratively

EXPERIENCE

10/2020 to Current

SENIOR RECORDS ANALYST •

Contractor for CACI-Inc, - Alexandria, VA

Agency: OSD DEPARTMENT OF CHIEF INFORMATION OFFICE

Review current records management programs

Responsible for making recommendations to the government records custodian

on file plan for the agency records

Retirement of temporary and permanent records and the

Creation of new folder s to facilitate document management for the new fiscal and calendar years that optimize business efficiency

Ensure compliance with federal regulations and DOD standards,

Executing maintenance, continual review, and improvements of the program to accommodate the changing needs of the organization.

Maintain filing systems for electronic and hard copy documents for organized recordkeeping

Reviews and updates record retention and essential records schedules to ensure conformance with WHS laws

Creating and updating records with new files or information.

Maintain electronic databases and physical files.

Adhering to confidentiality dictations to safeguard information.

Maintain high accuracy between physical and digital records through daily cycle counts and monthly inventory audits.

Verify documents and associated records to catch and resolve discrepancies.

Manage Secret and Controlled unclassified records material

Function as team leader for records management projects

Ensure project deadlines for records projects

Determine appropriate locations for documents on Share Drive

Conduct and manage records information an PII processes

10/2018 to 10/2020

SENIOR RECORDS ANALYST •

Contractor for Electrosoft-Inc, - Reston, VA

Agency: DEFENSE LOGISTICS AGENCY

Reclassified and moved records within established timelines

Reviewed current records management programs

Made recommendations to the government records officer

Created File plan and inventory for the agency’s records

Retirement of temporary and permanent records and the creation of new folders

Facilitate document management for the new fiscal and calendar years that optimize business efficiency

Determined appropriate locations for documents on Share Drive

Worked in coordination with others for the day-to-day office operations

Organized and prioritization of tasks and responding to written and verbal communications

Applied approved NARA records schedules to EBSO records

Reviews and updates record retention and essential records schedules to ensure conformance with legal requirements

Maintained accurate indices and databases to control inventory

Created and maintain SOP for filing and maintaining EBSO records

Administered all records management program components.

Created and maintain a destruction log of outdated records

Managed inventory of all archived records

Reorganized Share and Network drives

Ensured and adherence to all record protection audits.

Ensured all records tasks are compliance with NARA

04/2016 to 09/2018

RECORDS INFORMATION MANAGEMENT ANALYST DEPARTMENT

Contractor for RCM

Agency: DEPARTMENT OF ENERGY Germantown, MD

Executed deadlines by providing consistent and substantive updates to management on records schedules

Executed policy and procedures for records program

Provided guidance on PII, archiving, records dispositions, records scheduling, and NARA compliance rules and regulations

Ensured that all agency staff followed all records management processes and procedures for improvements and developed presentations

Executed training and other educational materials for records management

Ensured that the execution and compliance of all record policies, procedures were processed by visiting and examining each program office record keeping practices

Responsible for the file closing processes for records to be shipped offsite

Provided guidelines for maintaining and using records in the agency program offices.

01/2015 to 03/2016 DOCUMENT CONTROL ANALYST

Contractor ACT - WASHINGTON, DC

Company-EXELON

Controlled and analysis process, performing multiple administrative duties for two Intel Project Managers.

Maintained files in Fusion a document control system, created document revision, distribution, obsolescence, and retention activities, and assisted in preparing management reports regarding quality activities.

Maintained reviewed, and managed logbooks of all departments to ensure that all forms were current and comply with regulations and procedures.

Provided audits of site-controlled documents to ensure that documentation was processed in data base accurately

Provided assistance to project team in closing out Engineering Project

Maintained the day-to-day daily task of Document Control by updating construction drawings and specification

Maintained and established a document control plan that included processes, procedures, and workflows.

08/2010 to 12/2014 INFORMATION MANAGEMENT SPECIALIST

Contractor for CB HARRIS - WASHINGTON, DC

Agency: CONSUMER PROTECTION BUREAU

Developed and followed procedures to inventory legal files for Attorney’s and administrative files for a number of staff members.

Coordinating and organizing material for destruction under the guidelines of the Government records retention policy monitoring the Government retention schedules for both physical and electronic files

Reviews and updates record retention and essential records schedules to ensure conformance with National Archives

Created file plans to maintain consistent file organization and file retrieval.

Prepared reports, developing database and tracking tools, and administering projects for the Records and Information Management Officer and the Records and Information Management Specialist on a variety of subjects.

Created folder labels and affixing labels on files.

Organized documents and placed paper in the appropriate files in an organized fashion.

Worked with attorneys, paralegals and secretaries to make sure they had the proper tools to create their files.

Worked with a records management computer application to manage files and file locations

07/2009-07/2010 Records Management Document Specialist

Contractor for Advanced Technologies, Inc.

Agency: DARPA/Department of Defense

Recommend changes in records management procedures as warranted.

Coordinate shipping, delivery and storage issues with vendors and clients.

Collect, process and archive documents according to company procedures.

Updated the office filing system

Determined appropriate locations for documents on Share Drive

Classified, indexed, stored, and arranged all records in the agency that contained paper,

microfilm and other media.

Coordinated with all the concerned departments involved with report or record

management/analysis and satisfying legal requirements regarding record keeping.

Maintained/retrieved files from Records Center for client use as requested.

Delivered files to clients within established time frames.

Ensured returned files are properly logged and placed back in their proper location.

Prepared files to be sent for storage.

Arranged for files to be retrieved from storage.

11/2006 to 06/2009 Records Management Supervisor

Contractor for FED Consultants Inc

Agency: PRETRIAL SERVICE WASHINGTON, DC

Trained/ Supervised 20 Records Liaisons to assist in the cleanup of a significant amount of backlog of client files and documents

Assisted and conducted the agency’s very first records management assessment with Liaisons.

Created the Agency Assessment Questionnaire and interviewed over 377 agency employees.

Assisted the Agency Records Management Officer (RMO) in creating an Assessment Status Report to determine the overall status of the agency records management program.

Ensured paper and electronic files are stored in accordance with applicable laws and regulations

Coordinated and organized material for destruction under the guidelines of the Government records retention policy

Monitored the Government retention schedules for both physical and electronic files

Processed SF 135’s and SF115 for NARA

Assisted in coordinating projects and programs affecting the creation, maintenance, use, disposition, and preservation of records.

Created spreadsheets for Records.

Created folder labels and affixing labels on files.

Appointed to address medical and mental health files that were exposed to potential fines and liability against the agency.

Created monthly reports for the Director and Management to ensure them that the Records Management Project was going in the right direction of the Project Plan

Executed the plan to conduct the very first agency-wide records inventory.

Recommended remedial actions to address the weaknesses of the agency records backlog on three different floors.

Overseen the retirement, transfer and/or pre-accessioning of electronic and hard copy (i.e., paper) records.

06/1998 to 11/2006 RECORDS INFORMATION MANAGEMENT SPECIALIST

Contractor for DTSV

Agency: DEPARTMENT OF JUSTICE CIVIL DIVISION WASHINGTON, DC

The assignment required a moderate degree of planning and organization to develop accurate file plans. determinations supported a more streamlined organization for case files within the legal department.

Created folder labels and affixing labels on files

Organized documents and placed paper in the appropriate files in an organized fashion.

Worked with attorneys, paralegals and secretaries to make sure they had the proper tools to create their files.

Worked with a records management computer application to manage files and file locations

Responsible for creating labels for the Attorney’s personal files that extended to the centralized legal case files for the department.

Chronological filed records and documents in order by dates and years, it helped decrease retrieval times during crucial court deadlines and helped prepare attorneys for court appearances.

Created and case files in CMS

Maintained copies of all forms and box lists and to assist with the organization of case files.

Ensured that all materials were identified with client matter numbers and other key information.

Conducted research in manual and automated tracking systems to complete special projects and to locate files for briefs and other court related documents

Processed attorneys requested to be filed in appropriate jackets for trial

Implemented and applied the Agency Retention Schedule for proper disposition of records.

Conducted records inventories, analyze and categorize records for records retention schedules, and as necessary,

Submitted SF-115s to NARA for approval

Determined if the files were Federal records, case files, and non-record or reference material

EDUCATION AND TRAINING

ACHIEVEMENTS

Woodson H D High School - Washington, DC

High School Diploma

06/1998

Strayer University - Washington, DC

Bachelor of Science

Information Technology, 06/2011

Achievements: Protected the agency from hundreds of thousands of dollars in fines by the disposition and archiving of over 2,000 medical treatment files. My contract deliverables were ahead of schedule.

Achievements: Prepared hundreds of archive boxes and detailed box list for the files to be sent out to the National Archives saving the agency valuable office space.

Achievements: In addition to the numerous responsibilities for assisting in the development of a legal records management program, I provided administrative support to the government attorneys, prepared legal documents for trial managing case files.

Achievements: I am considered an expert in the creation and preparation of presentations, quarterly reports and in the use of QuickBooks for bookkeeping, payroll, and invoicing. In addition to my routine administrative duties, I scheduled and organized meetings for customers, partners, and vendors. I also made travel arrangements and daily activities for staff members.

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