Executive Assistant Administrative

Sarai Fulton

*** ******* ******, ******* ** *****

425-***-****: ************@*****.***

PERSONAL SUMMARY

I am seeking job opportunity with an established company that allows challenge and enhances personal growth, as well as provides opportunities commensurate with my knowledge, skills, and abilities. I enjoy working with people and am committed to putting forth my best effort in accomplishing job assignments and goals, as well as providing creative new approaches where appropriate.

WORK HISTORY

City of Everett Position: Community Development Administrative Assistant

October 2023 – November 2023

Support multiple areas of the City of Everett Community Development department including: Community Development Block Grants, EMS social work services, Human Needs, Community Housing Home Improvement Projects, support to Arts & Tourism, Homelessness efforts, processing of grant applications and payments for the better Community of my beloved city.

Kelly Science, Engineering, Technology & Telecom Position: Executive Assistant to CIO

Contract Assignment at Sound Transit Union Station Seattle Sr. Executive Assistant - IT

April 2023 – June 2023

Coordinate calendars for CIO, Chief of Staff-IT, and four Deputy CEO’s

Archive complex historical data

Attend leadership meetings and take meeting minutes and notes

Assist with document processing for Human Resources Talent Acquisition

Navigate multiple software systems including Microsoft Teams, Microsoft Outlook, SharePoint and several specialized software programs

Various administrative duties as assigned

Premera Blue Cross Position: Executive Assistant to EVP

June 2013 – March 2023

Administrative Assistant III

Administrative Coordinator

Schedule and organize complex activities such as meetings, events, travel, conferences and department activities for designated individuals. Negotiate and manage vendor relationships. Accountable for venue selections, logistics and communications.

Create, develop and edit visual presentations for designated individuals. Craft general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread communications for spelling, grammar and layout, and make appropriate changes. Responsible for accuracy and clarity of final copy.

Experience with data and analytic information and interpretation for reporting purposes.

Establish, develop, maintain and update filing systems for designees and department.

Organize and prioritize large volumes of information and calls.

Sort and open mail for designated individuals. Independently draft written responses by phone and email if necessary.

Answer phone for designated individuals and department. Provide backup to other assistants to cover administrative needs.

Act as liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles highly confidential, sensitive and proprietary information and interprets policies when necessary.

Works independently and within a team on special nonrecurring and ongoing projects.

Manage department cost center budget.

Detail, Collaboration Tools, Confidentiality, Conflict Resolution, Itineraries, and Morale

Robert Half International - OfficeTeam Position: Staffing Manager

Sept 2012 – May 2013

Recruit high-quality administrative talent for temporary job placement

Market administrative talent to businesses

Prescreen, interview and qualify temporary candidates

Schedule interviews for candidates

High-volume incoming and outbound calls

Travel to client meetings and active candidate visits

Economic Alliance Snohomish County Position: Investor & Client Services Project Coordinator

May 2011 – July 2012

Economic Alliance Snohomish County is a countywide organization that was the result of merge between The Everett Area Chamber of Commerce, South Snohomish County Chamber of Commerce and Economic Development Council of Snohomish County.

Membership Development, Client Retention & Sponsorship Sales

Key contact with local small business clients

Travel to client appointments and networking events

Assist with event coordination

Committee involvement for strategic planning

Assist with invoice processing

Database documentation and reporting

Address general inquiries from community citizens and local businesses

Report to Board of Directors for membership retention and community activities

Everett Area Chamber of Commerce Position: Membership Services Rep

July 2008 – May 2011

The Everett Area Chamber of Commerce was a non-profit organization that focused on business advocacy and creating opportunities for member prosperity. The organization later merged with the South Snohomish County Chamber of Commerce and Economic Development Council of Snohomish County to form a new organization, Economic Alliance Snohomish County.

Sunfire Corporation/ELAN Home Systems Position: Marketing Communications

Apr 2002 – Jun 2008 Administrative Assistant Executive Assistant

Receptionist

Sunfire was a leading hi-end luxury home theater manufacturer based in Snohomish, WA. I worked as a Receptionist for two years, Administrative Assistant for two years and Marketing Communications for two years. Additionally, I was the Executive Assistant to Bob Carver, Owner and Chief Technical Officer for ten years as he continued to build a new business after acquisition by ELAN. This high-technology, fast-paced environment focused on clear communication skills, intense accuracy and genuine people-skills.

Customer point-person for incoming calls from distribution sales reps

Database lead management

Coordination of events and travel including international events, schedule meetings and maintain repor with clientele

Sales activity reporting

Generating shipping paperwork for national and international shipments

Invoice generation and processing for outgoing shipments to distributors

Preparation of high-volume mailers and brochures

Liaison for communication between administrative, engineering and manufacturing departments

Excell Marketing, Inc – Trendwest Resorts Position: General Admin/Data Entry

Feb 1999 - April 2002

I started on the ground floor of a large office of this company and responsibilities were innovative and grew immensely. I established procedures and protocols for the administration department and daily operations of this fast-paced telemarketing firm with the capacity for 90 local employees, with this firm contracted to a larger corporation.

Office administration

Data entry management and operation

Process invoices for payment by the main corporation

Reporting of statistical data

Printing generated customer leads

Dawson-Clark Chiropractic Clinic Position: Certified Chiropractic Assistant

Apr 97 - Jan 1999 Receptionist

My position in this doctor’s office gave me an opportunity to greet and process patients admitted for care into the clinic, preparing them for their visit with the doctor. I completed a Certified Chiropractor’s Assistant Course which enabled me to work directly with patients.

Answer incoming calls and schedule appointments

Process insurance claim forms

Verify patient insurance coverage

File medical records and x-rays

Medical transcription of voice dictation and doctor’s chart notes

Assist with patient billing and posting to patient accounts

EDUCATION

Everett Community College - Everett, WA

January 2006 – June 2010; Associate DTA Arts & Science Option II, Business Administration

Sno-Isle Skills Center - Everett, WA

1996 – 1998; Certified Graduate of Computer Business Technology Course; completed Work Experience Program for final semester

Everett High School - Everett, WA

June 1998; Graduated with Diploma

COMMUNITY & BOARD OF DIRECTORS INVOLVEMENT

Everett Symphony/Snohomish County Music Project - Everett, WA

May 2009 – June 2013; Served as Board Vice President and Board President

Snohomish County Young Professionals Network (SCYPN) - Everett, WA

July 2008 – May 2011; Group Leader for community activities and professional development

SPECIALIZED SKILLS

Microsoft Office 2007 & 2010

MS Outlook

MS Word

MS Excel

MS PowerPoint

MS Access

Database & Accounting Software

MicroJ

DacEasy Order Entry & Accounting

Quicken

Salesforce lead management

IRM Membee Membership

WebLink Membership

Your Membership

Visio

SharePoint

PERSONAL REFERENCES

Available upon request

Contact this candidate