Executive Assistant

David P. Williams **** White Oak Ave. Reseda, CA *1335

Phone: 818-***-****

Email: ad1uls@r.postjobfree.com

Education

International Career Development Center 2003 - 2004

Computer Repair/ Networking

Professional Experience

Farmers Group, Inc. 2007 - 2023

Executive Assistant 2008 - 2023

•Coordinated Chief Risk Officer, 2 Vice Presidents, 3 Assistant Vice Presidents, 1 Director and 12 manager’s calendars including offsite meetings and travel arrangements in Lotus Notes and Outlook.

•Created and maintained vacation log.

•Handled incoming invoices using SAP and expense reports for Home Office and LASC

•Managed multi-line incoming phone calls for 2 Vice President, 3 Assistant Vice Presidents and 1 Director

•Coordinated with the budget rep regarding travel explanations.

•Proofread reports, memos, emails and department communications.

•Maintained Corporate Calendar

•Responsible for renewing ISACA and IIA memberships

•Maintained my responsibilities as the Records Coordinator

•Maintained my responsibilities as PC Coordinator

•Assisted with creating and updating Audit Reports that are distributed to Executive team.

•Submitted check requests for payments to various vendors.

•Processed large payments back to the company.

•Respond to simple emails to Vice President.

Department Assistant 2007 - 2008

•Tracked the Quality Management Process

•Coordinated office relocations.

•Took ownership of the meeting room schedule book

•Coordinated the on-boarding and transferring of new employees

•Created and maintained vacation logs, conference room schedules, contact list, seating chart, nondisclosure agreements and PowerPoint slides

•Took on the role of Records Coordinator

Farmers Insurance 2005 - 2007

(Contractor through Spherion)

Human Resource Analyst 2007 - 2007

•Managed a high-volume candidate interviews process for Personal Lines Department

•Administered recruiting tests and conducted phone screens for all potential candidates

•Coordinated background checks, new hire paperwork, travel arrangements, and relocation of Personal Lines new hire candidates.

Executive Assistant 2006 - 2007

•Coordinated 1 Vice President and 2 Directors calendars including offsite meetings and travel arrangements in Lotus Notes

•Created and maintained vacation log

•Paid invoices using SAP and expense reports for Home Office and LASC

•Managed multi-line incoming phone calls for 1Vice Presidents and 2 Directors

Administrative Assistant 2005 - 2006

•Tracked the Quality Management Process

•Coordinated office relocations.

•Took ownership of the meeting room schedule book

•Coordinated the on-boarding and transferring of new employees

•Created and maintained vacation logs, conference room schedules, contact list, seating chart, nondisclosure agreements and PowerPoint slides.

The Right Way Driving School 2004 - 2005

Driving Instructor

I Instructed individuals (teens and unlicensed drivers) on the techniques, traffic flow, importance of driving safely, while obeying the rules and regulations of the state of California.

MV Transportation 2002 - 2003 Driver

Transported elderly and handicapped passengers to various destinations throughout the southern region of California. I was also accountable for securing the passengers who were traveling in wheelchairs. I developed a strong knowledge of Los Angeles and surrounding counties.

The Mortgage Helpers 1999 - 2002

Customer Service

Provided excellent customer service and processed information into an excel spreadsheet. I assisted with the repair of customer’s credit and underwriting policies.

Technical Skills and Software

Software: Knowledge of desktop operation through Windows 95, 98, ME, Professional 2000, NT, XP, Windows 7, 10 and 11 operating system installation, basic o/s commands and concepts, and well in troubleshooting software. I also have a strong knowledge of Word, Excel, Access and PowerPoint, Outlook, PeopleClick, Lotus Notes, SAP, Ariba and EZTravel.

Hardware: Install operating systems and upgrade computers, including but not limited to; Hard drives, CD-ROMs, power supplies, CPU’s, soundcards, video cards, RAM, monitors and printers.

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