Administrative Assistant Executive

Mariam Alabi

Houston, TX *****

351-***-**** - ************@*****.***

Professional Summary

Highly organized and detail-oriented administrative assistant with 6+ years of experience supporting senior executives, managing calendars and appointments, scheduling and coordinating meetings, and keeping strict confidentiality. Looking to leverage expertise in excellent office operations and organizational and time management skill.

Skills

Office & Time Management

Microsoft Office Suite and related software

Scheduling & Calendars

Ability to work in a face-pace environment

Communication & Interpersonal Relations

Organization & Prioritization

Pre- reading, Proofreading, Multitasking

SAP, SharePoint, Teams

Writing and verbal communication skills

Work History

10/2023 to present

Administrative Assistant

Us Gulf Trading (UISSCOA food distribution)

Performed clerical duties including typing, filing, and completion of simple forms.

Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.

Served as the receptionist for the office, greeting visitors and applicants.

Answering phones and directing calls to appropriate individuals, and prepares messages.

Copies, sorts, and files records related to office activities, business transactions, and other matters.

Prepared letters, memos, forms, and reports according to written or verbal instructions.

Sorted incoming mail and delivers to appropriate department or individual; processes outgoing mail.

Maintaining filing systems either manually or electronically.

Managing calendars and schedules appointments.

Performs other related duties as assigned.

Helping the warehouse and sales manager with invoicing and credit note

05/2019 to 5/2023

Administrative Assistant

Dabak International Limited Company – Houston, TX

Greeted clients in office and over multi-line phone system promptly and courteously.

Delivered inter-office messages to staff and management via email and in person.

Develop and maintain relationships with key suppliers and conduct regular suppliers performance reviews.

Provided general administrative support including filing, organizing, scanning, typing, badging suppliers /clients and ordering office supplies, Typing reports/correspondence and coping.

Trained two office assistants and two interns during firm's expansion, ensuring attention to detail and strict adherence to firm policies.

Restocked supplies and placed purchase orders to maintain adequate stock levels.

Executed record filing system to improve document organization and management.

Received and processed incoming shipments, ensuring accurate timely and documentation

Other duties as assigned.

01/2008 to 12/2014

Executive Assistant to the CEO

Cobranet Limited – Lagos, Nigeria (Foreign)

Contributed to smooth business operations by planning and organizing meetings and conferences.

Managed complex calendar scheduling with focus on proper allocation of the CEO availability.

Conducted and completed research projects by gathering, organizing and summarizing information and preparing documents from general instructions using Microsoft Office applications independently as requested by the CEO.

Maintained effective networks within Cobranet and organizations.

Created expense reports, budgets, and filing systems for management team.

Updated spreadsheets and databases to track, analyze, and report on performance and sales data as requested by the CEO

Communicated and interacted effectively with the CEO

Facilitated training and onboarding for incoming office staff.

Provided general administrative support including planning events /meetings, file maintenance, coordinating meetings and appointments, badging/credentials for visitors and contractors.

Managed CEOs calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

Handled confidential and sensitive information with discretion and tact.

Other duties as assigned.

Education

10/2006

Bachelor of Arts: Business Administration and Management

LCP - Nigeria (Foreign)

Certifications

Certified Administrative Professional (CAP)

International Association of Administrative Professionals (IAAP)

Contact this candidate