Jill Joiner

https://www.linkedin.com/in/jill-joiner-36390639

ad1tau@r.postjobfree.com / 510-***-****

Organized, efficient, and experienced Office Manager with 20+ years of experience managing fast-paced dynamic offices. Eager and ready to bring my knowledge, expertise, and passion to another company.

EDUCATION

Ashworth College, Business Management Online University

Bachelor of Arts Candidate Class of 2025

Alameda High School Alameda, CA

Advanced Microsoft Excel Certification 12/2018

Skillology.com

SKILLS

Budget Management Project Coordination Online File Management

Microsoft Office & 365 Vendor Contract Negotiations Social Media Promotions

FedEx/USPS/UPS Procedures Employee Onboarding/Training Quicken/QuickBooks

Oracle Software Google Suite & Docs WordPerfect Suite

Facilities Management Bookkeeping Tax Audit

Office Equipment: Printers, Fax machines, desktop computers, Surface Tablets, Mac Books, iPads, & iPhones

WORK EXPERIENCE

Office Manager/Bookkeeper 4/2023 - Present

Vought Construction Berkeley, CA

Performed executive assistant level duties including calendar management and executive presentations utilizing Google Suite and Microsoft 365 toolset.

Managed over $5M revenue invoicing and successfully completed tax audit by balancing two years of invoicing in two months utilizing Quickbooks.

Performed all office duties including mail/email management, office supplies, payrolls services and sensitive personnel file management.

Office Technician (Office Manager)/Department of Industrial Relations 10/2019-4/2023

State of California Oakland, CA

Performing all office management duties for the department, including: telework planning and scheduling, filing planning and coordinating, call management, email analysis, workload and timecard management

Analyzing field inspectors' paperwork, recommending specific correction as appropriate

Assigning of Field Reports per staff member, following up and inputting of the reports into the system and clearing through compliance. Utilizing Microsoft 365 toolset, Oracle Sims program, and Adobe Professional on a daily basis

Office Assistant (Office Coordinator)/Department of General Services 1/2018- 10/2019

State of California Oakland, CA

Performed executive assistant level duties with including mail/email management, handling employee sensitive documents and filing, PowerPoint presentations, calendar management utilizing Outlook, Excel, and Microsoft 2016 tools

Analyzing submitted documents (requests, supplies, building requests, and management requests) and Cloud based document maintenance

Sorting mail, paycheck & commuter check distribution, office banking, and ordering office supplies

Facilities management & coordination with custodian supervisors and engineers on service requests

Office Manager/Executive Assistant 11/2000-12/2020

Walgreens Pleasanton, CA

Performed executive assistant duties including multiple calendar management, handling incoming and outgoing mail, projects for stake holders, facilities management, and ordering office supplies

Managed office finances by creating monthly expense reports, fiscal budgets, tracking invoices and maintaining database information, as well as cash and credit card transactions and fiscal budget management

Responsible for spreadsheets and presentations events or for district and corporate office meetings

Analyzing projects for final review and coordination for multiple teams in office and headquarters

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