Executive Assistant Project Management

SHELLIE R. STEWART

Fort Worth TX 817-***-****

www.linkedin.com/in/shellie-stewart *********@***.*** PROFESSIONAL SUMMARY

Organized and dedicated Executive Assistant with experience in providing quality administrative support to senior level executives. Extensive experience coordinating and overseeing presentations, meetings, special events, and projects. Outstanding organizational and problem- solving abilities with a strong background in office management, project coordination, and presentation preparation. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Ability to work well independently and in team environments. Self-motivated work ethic with the ability to work with the highest level of confidentiality. AREAS OF EXPERTISE

Project Management Office Administration Workload Prioritization Budget Management Schedule Management Cloud booking Time Management Strategic Planning Microsoft Office 365 Concur Travel &

Expense

Pcard Oracle

Detail-Oriented Organizational Skills Client & Employee Relations Interpersonal Skills PROFESSIONAL EXPERIENCE

RS Americas, Fort Worth TX (f/k/a Allied Electronics, Inc) 2001- 2023 Executive Assistant to President, Interim President, VP of Sales, VP of Operations and VP of Marketing

• Lease Administrator for our 20 branch offices across the US. Managed the opening, moving, and closing of multiple offices during my tenure. Went from 53 offices to currently 20. Negotiated all the leases and managed all aspects of the payment of rent and utilities for all offices.

• Managed and assisted with sales event planning and meetings, including associated travel and logistical arrangements for the bi-annual event. As well as the bi-annual Sales meetings. Negotiated contracts with venues and hotels.

• Executed, as Travel Administrator, various administrative tasks, including scheduling travel arrangements, processed passports renewals and Visas (Domestic and International).

• Oversaw and processed the submission of expense reports for the sales team.

• Followed attainable project timelines and kept teams on task to complete milestones according to schedule.

• Provided coaching, mentoring, and supported staff on company standards.

• Served as the executive key person, spearheading, and coordinating various facets of the company.

• Orchestrated communications, monitored requests, and identified those that required immediate attention.

• Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.

• Ascertained and preserved the confidentiality of all company communications and documentation.

• Executive Assistant to the President from 2001 to 2014.

• Collaborated with all Departments of the company on behalf of the President.

• Worked with senior management to initiate new projects and assist in various processes.

• Distributed company-wide announcements. Planned and organized corporate events and meetings.

• Ensured follow-through of all discussed meeting agenda items, with updates incorporated.

• Managed and prioritized schedules to ascertain time focused on critical and strategic issues.

Matsushita, Coppell TX 2000 – 2001

Executive Assistant to the Vice President

• Oversaw, managed, and coordinated the creation and development of a new office.

• Directed phone communications, monitored requests, and identified those that required immediate attention.

• Interviewed and hired front desk receptionist.

• Managed and administered the expense reports.

• Operated MS Office and Oracle.

• Assisted coworkers and staff members with tasks daily.

• Coordinated responses to emails and other correspondence to facilitate communication and enhance business processes.

• Ascertained and preserved the confidentiality of all company communications and documentation.

Voyager Expanded Learning, Dallas TX 1998 – 2000

Executive Assistant to the VP of Training

• Executed, as Travel Administrator, various administrative tasks, including organizing and scheduling travel arrangements.

• Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.

American Home Foods, Fort Worth TX 1984 – 1998

Administrative Assistant to the Region Manager for Southwest Region

• Directed phone communications, monitored requests, and identified those that required immediate attention.

• Organized corporate meetings including a major company National Sales Meeting.

• Developed and executed company sales reports.

• Designated administrator for computer system phone system in the office.

• Managed and monitored employee timesheets, vacation, and personal time off.

• Audited, reconciled, and processed expense reports.

• Acted as the designated frontline in dealing with public relations.

• Organized and managed the move of the office three times.

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