Leslie Kovalsky

** ** *** ******, ****** Hills, NY 11375

E: ad1ss9@r.postjobfree.com C: 718-***-****

WORK EXPERIENCE:

White Alley LLC, New York, NY September 2012 – April 2023

Executive Assistant – Promoted to Office Supervisor

Reported to Owner/President who owns multiple single homes and condos on Long Island and 3 commercial properties in Manhattan

Supervised and delegated work to Administrative Assistant(s), ensuring all work is processed timely and correctly

Coordinated and scheduled meeting with brokers, legal counsel, partners, lenders, Asset Manager (internal and external); monthly meetings with Project Manager and Superintendents, took meeting minutes to hand out at the next meeting

Negotiated and corresponded with vendors, tenants, and created leases for Long Island properties; property insurance

In charge of all financial matters including billing tenants, A/R, A/P, deposits, ACH/wires, distributions to company’s members, maintained and reconciled multiple bank accounts and all credit card purchases (approx. 8)

Troubleshoot accounting issues with CPA regarding transactions and taxes for 7 entities

Liaison with banks regarding re-financing, requisitions, loans and mortgages; created auto-debiting for mortgage loans ensuring timely payments and saving company time

Coordinated tenant move ins/move outs, reconciled property issues, homeowner’s insurance, tenant security adjustments; coordinated schedules for on site staff (Property Manager, housekeeping) and vendors

Commercial properties: insurance, prepared term sheets and supporting documents; set up broker appointments to lease (Long Island homes and office space); worked with Asset Manager in preparing and distributing monthly rent rolls for lenders along with executed leases, amendments, etc.

Office management: in charge of all office equipment including computers, copiers, phones, faxes, office supplies, mail distribution including FedEx and couriers; lite travel, lite event planning and personal work

Evergreene Architectural Arts, Inc. New York, NY July 2009 – March 2012

Executive Assistant/Project Assistant

Reported directly to President, Controller, and Project Managers

Coordinated travel itineraries- air, vehicle rental, housing, furniture rental, project set up

Monthly billing to each client (AIA)

Calendar management - coordinated and attended meetings, prepared materials/meeting minutes

Material submittal processing, including MSDS/data sheets and LEED information for client approval, followed

up on deliverables to job sites

Prepared/processed documentation - budget status reports, contracts, purchase orders, change orders, RFI’s,

T&M tickets, daily reports, invoices, A/R, A/P, final payments/reconciliations, expense reports/reconciliations

Liaison amongst clients, contractors, vendors, field staff, internal departments

Cablevision, New York, NY March 2009 – July 2009

Executive Administrative Assistant (Temp Assignment)

Reported directly to VP Finance, VP Planning & Operations, and Director, Planning & Operations

Provided general administrative support, coordinated meetings, expense reports, prepared Welcome Handbooks

for new hires, ordered and set up materials and food for meetings

Macklowe Properties LLC, New York, NY May 2006 – December 2008

Executive Assistant to Vice President

Reported directly to and supported VP Director of Construction and five Project Managers

Filtered through high volume of all incoming/outgoing correspondence and e-mails, maintained extensive contact

database; maintained confidential files, personal work

Liaised daily with subcontractors, vendors, executive staff, and clients; permit processing

Interviewed for administrative support staff / trained / supervised three Junior Administrative Assistants and Plan Clerk; assisted with their daily workflow

Functioned as backup support to accounting department; budget reports, coordinated payment distribution to vendors

and subcontractors

EDUCATION:

Fashion Institute of Technology, NY, NY: Associates Degree-Fashion Design & Coursework in Production Management

New York University, New York, NY: Coursework-Introduction to Project Management

Baruch College, New York, NY: Coursework-Financial Accounting

SKILLS: Microsoft Suite, Quickbooks, Concur

Contact this candidate