SUMMARY OF SKILLS

Office Management and Support, Budget, and Expense Management. Accounts Payable and Receivable, Team Management experience. Payroll and Human Resources. Event planning and scheduling. Purchasing and Inventory. Conflict Resolution Skills. File and Data Management. Microsoft Word Office and general office procedures. Notary.

Adaptable in fast past/diverse environments. Software: iCIMS - Recruiting and Personnel, Finance 750 - Accounting and Purchasing, ePersonality - Payroll, Brass – Budget, SAP System, QuickBooks, Docu-sign and Echo – Document signing system, Yardi-Payment processing. EQUIP, FOCUS, and eservices(webclient).

PROFESSIONAL EXPERIENCE

Express Personnel, Garland, TX: 06/19/2023 – 10/2023

Smurfit Kappa Accounts Payable Clerk.

Invoice payment: Three way match (invoice, PO and BOL), and approved invoice.

Pull invoices for weekly payment run.

Research monthly vendor statement, verify delivery and possibly request invoices as needed.

Express Personnel, Waxahachie, TX: 06/23/2022 – 05/2023

MD Mattress Accounts Payable Clerk

Invoice payment: Three way match (invoice, PO and bol), expense reports, and approved invoice.

Post Credit card expenses through QuickBooks weekly.

Research monthly vendor statements.

Red Oak Beauty Supply Cashier

Customer service, price check, total customers purchase.

Straighten shelves and assign correct price tag.

Clean up where needed; flattened used boxes, cleaned/dusted shelves and merchandise.

Express Employment Receptionist

Answered incoming calls, transferred to the corresponding personnel or sent an email.

Welcomed applicants and contract employees and directed them to the right person.

Took care of various paperwork as needed; applications, paychecks, I-9’s, etc.

Always There Personnel, Ennis, TX: 12/20/2021 - 05/06/2022

Guardiar Accounts Payable Clerk

Invoice payment: Three way match (invoice, PO and BOL), expense reports, and approve.

Research monthly vendor statements.

Stamp outgoing payment/envelope through postal machine weekly.

Various spreadsheet project as assigned for audit, etc.

W. Robinson Services LLC, Streetman, TX: Office Administration. 02/08/2021 to 6/11/2021

Process work orders, calculate and invoice customers, call customers as needed.

Communicate with vendors to order parts, etc. Verify Tax Exempt status.

Process weekly payroll.

File as needed.

Express Personnel, Ennis, TX: 05/16/2019 to 2/05/2021

United Ag and Turf Administrative Assistant Receptionist

Greet customers via walk-ins.

Answer three-line phone systems, determine caller’s needs, transfer to the corresponding personnel and/or send an email.

Balance the sales drawer daily through the computer spreadsheets and complete bank deposit paperwork, then forward to the Corporate office.

Input sales purchase orders into the system, process sales receipt and accept payment.

Handle the front desk duties: incoming deliveries of equipment, incoming and outgoing transfers, internet sales customer questions. Maintain equipment packets, daily register deposit report files, and BOL files. Manage incoming and outgoing mail. Maintain and order office supplies. Provide friendly customer service.

Core Personnel, Dallas, TX: 02/04/2019 to 04/10/2019

FB Flurry Administrative Assistant

Process / release, outgoing B2B customer orders through the computer system.

Collect all necessary papers and labels needed by the Packing Department to get the orders ready for shipping by their deadline. Generate multiple labels for orders as via the zebra program.

Deadlines, rush orders, UCC labels, International Shipping, various responsibilities throughout the day.

Generate specialized packing lists as needed.

Work with other departments via email and phone to optimize work results and deadlines.

Right at School, Kaufman, TX: Program Manager. 08/20/2018 to 02/01/2019

Oversee R. A. S. educator team (2), including enrichment specialists, vendors to ensure the deliveries. Maintain safety, well-being and giving attention to all the children.

Organize program materials for lessons and activities, manage and order supplies as needed according to curriculum and other duties as assigned.

Our goal: spark critical thinking fun projects, promote self-confidence, team building, leadership skills, and a joy for learning while teaching the importance of homework completion, and fun fitness.

Met and reported regularly with the Area Manager regarding program, site, and staff performance.

ROBERT HALF-OFFICE TEAM, Dallas, TX 11/07/2017 to 08/00/2018

WHITESTONE REIT Administrative Assistant Receptionist.

Answer all incoming calls, log in Real Estate lease leads. Lease lead calls are then forwarded to lease managers via email.

Maintain Conference room calendars Accommodate clients if rooms need coffee, internet, Wi-Fi, etc.

Answer email and call requests for maintenance issues for all tenants in the building.

Receive incoming mail, stamp, and give to the appropriate person and process outgoing mail with the postage meter and take to the mailroom.

Code and process all incoming invoices through Yardi after acquiring approvals on the invoices.

Process all received checks, rental, and closing and misc. checks.

Generate lease agreements via Echo to property managers, tenants, etc. Process charge – backs at the end of the month to tenants.

ON TRACK STAFFING, Addison, TX: Administrative Assistant / Receptionist. 08/24/2017 to 09/29/2017

Greet visitors, answer incoming calls, multi-line phone, write letters, create, and maintain files.

Post/create weekly mini bulletins for members from the main bulletin published.

Maintained front door security, only allowed church members, and contracted individuals in the building.

Help members in the main hall when needed.

H & E EQUIPMENT SVC. INC., Mesquite, TX: Parts & Service Administrative Assistant 03/09/2016 to 02/10/2017

Enter and approve time for service/non-service employees.

Track daily rental contract information, sort, highlight, copy and send to the appropriate person.

Entered work order(s), then generated the purchase order, and ordered parts on the vendor's website.

Received the parts ordered, recorded calculated delivery cost, issued parts to employees through the work order system.

Processed incoming invoices: Parts, services, repairs, etc. Parts sales: Internal and external, generated sales order, purchase order, and finally an invoice.

Parts Inventory cycle count: monthly, plus unannounced audits.

ELLIOTT'S HARDWARE, Dallas, TX: Cashier 11/10/2014 to 03/08/2016

Create first and last good impressions, trained new cashiers, stock products, answer incoming calls, process merchandise returns, and product knowledge for better customer service. Took care of customer questions and any other issues by managers request.

Create good product/merchandise appeal for my area and input for product placement.

Input on product care at Christmas; wrapping tissue for glass ornaments and also handles paper bags instead of plastic bags. The manager agreed and ordered. The customers really appreciated them.

Product inventory of items in my area daily/weekly, and requested to be involved in the yearly inventory; plus yearly audit.

I typed up a product/merchandise book for items that didn't always have a product code on it. I ended up making two more, one for each of the other registers as requested by the manager.

CAREGIVER: Volunteer in Blue Ridge, Tx 10/01/2012 TO 11/19/2013

Visited three times a week, brought groceries and any other items on her list. Got her ready for her chemo or doctor appointments and stayed with her, as her adopted sister, through her appointment.

Visited her in the hospital until her time came. We had been friends and volunteers for over 20 years, I drove from Scurry to Blue Ridge (her home) and McKinney and/or Plano for her appointments.

Got her ready for her chemo or doctor appointments and stayed with her, as her adopted sister, through her appointment.

Visited her in the hospital until her time came. We had been friends and volunteers for over 20 years, I drove from Scurry to Blue Ridge (her home) and McKinney and/or Plano for her appointments.

CITY OF GARLAND-FACILITIES MGMT., Garland, TX: Senior Administrative Assistant 07/18/2005 to 09/14/2012

Manage office procedures by performing daily tasks:

A.code and enter invoices and purchase requisitions in the finance system,

B.code and enter p-card entries in the Paymentnet system;

C.semi-monthly time entry in the Epersonality system.

Generate journal entry requests to forward to Accounting as needed from monthly cost analysis and budget review.

Other tasks performed daily such as maintaining procurement cards monthly/yearly reconciliation, audit and retrieval, monthly budget review and annual budget input

Maintaining accurate records of personnel records, procurement records, time sheets, all other records.

CITY OF GARLAND - FIREWHEEL GOLF PARK, Garland, TX: Administrative Assistant 03/12/1990 to 07/15/2005

This position prepares routine, non-routine, special reports and sometimes highly confidential reports including the gathering and summarizing of data.

Composes, types letters, correspondence and other secretarial duties as needed.

Responsible for financial duties, including but not limited to:

·invoice payments, and requisitions,

·complete p-card program and reconciliation

·Budget input.

Responsible for Records Managements/Retention, Payroll and employee time management, invoice payments and purchase requisitions.

Coordinator: Budget, Fleet, Safety and Community Service Coordinator.

Varo Inc., Garland, TX: Purchasing Clerk 08/07/1989 to 02/23/1990

Entered and processed purchase orders for buyer.

Answered three-line telephone.

Typed memos and letters, filed, copied, and faxed as needed.

Varo, Inc., Garland, TX: Receiving Inspection Clerk 02/09/1989 to 08/04/1989

Received certified and non-certified inventory parts, processed, and filed receiving reports.

Issued part to assembly personnel and buyers.

Maintained files on all certified and non-certified inventory.

Maintained 97.5 inventory accuracy per yearly Government audit rating.

Vantage Commercial Real Estate, Dallas, TX: Assist Supervisor of Accounts Payables. 04/09/1984 to 02/06/1989

Processed payment for monthly mortgage accounts, car allowances and expense accounts.

Reconciled 200+manual checkbooks monthly.

Processed and proofed weekly 200 invoice entries/payables.

Supervised and trained two accounts payable clerks,

The Original Christmas Store, Dallas, TX: Seasonal Lead Cashier 09/1985 to 12/1988

Answered the phone, ran a manual register for sales and returns.

Reconciled register drawer at the end of the day.

Learned complete merchandise knowledge to have price discretion as lead cashier when manager was not available.

Trained new cashiers as needed.

Volunteerism and Organizational Opportunities:

United Way Department Representative - 20 years,

United Way Committee/Events Board, Member - 8 years,

Safety Connection Program, Secretary and Department Safety Coordinator - 20 years,

Fleet Maintenance Department, Coordinator - 6 years,

Advocate and Member of the Student Mentoring Program – 2 years.

Star Spangled Fourth (VIP/Backstage) Volunteer - 6 years,

Christmas on the Square Volunteer - 4 years,

References

Gary Chamber, Cert. Golf Course Superintendent – retired (15)

City of Garland

214-***-****

Becky Milan, Supervisor (10)

City of Garland

972-***-****

Maura Aranda, Lead (8)

Elliott’s Hardware

214-***-****

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