Page *

Eileen Muehlbauer

** ******** ******, **********, ** 02806 401-***-**** ad1rxw@r.postjobfree.com Profile

Dedicated and detail-oriented event manager with fifteen years of experience in planning, coordinating, and executing a wide range of successful events. Adept at managing logistics, budgets, and teams to ensure seamless event execution. Deeply service oriented with a strong ability to create and maintain very positive relationships with internal and external clients, and vendors. Seeking an opportunity to leverage my expertise in event management to contribute to the success of events.

Summary of Qualifications

• Fifteen years of experience in event planning and management with a proven track record of executing successful corporate events, conferences, social events, and galas.

• Strong leadership and team management skills, with the ability to coordinate and motivate cross-functional teams.

• Exceptional organizational and multitasking abilities to handle complex logistics with attention to detail.

• Proficient in event planning software, including Confex and Delphi.

• Excellent communication and negotiation skills, ensuring client satisfaction and vendor relationships.

• Budget management expertise, consistently delivering events within budget constraints.

• Creative problem solver with a strong focus on client needs and satisfaction as well as ensuring a positive experience for guests.

• Experienced in managing in-person, hybrid and virtual conferences. Professional Experience

June 2015-present American Mathematical Society Providence, RI MEETING SPECIALIST

• Manage all logistics for the annual 6-day Joint Mathematics Meetings convention (6,000 attendees), from prospective site evaluations through on-site coordination and post meeting follow-up.

• Develop timeline, assign meeting and event space, negotiate and plan all catered events, room sets, coordinate staff, audio visual equipment, vendors and technology.

• Work with sponsors and exhibitors in planning off-site events.

• Negotiate contracts, write final reports and reconcile billing for convention center, hotels and off-site properties.

• Negotiate and manage hotel room blocks for several conferences and events throughout the year.

• Coordinate the scientific programs for several annual conferences held at universities around the country.

• Manage week long workshops held at remote locations.

• Collaborate with clients to understand their event goals, preferences, and vision, translating them into actionable plans.

• Develop and maintain strong vendor relationships, negotiating contracts to secure favorable terms and pricing.

• Implement creative event concepts, themes, and design elements to enhance guest experiences.

• Conduct post-event evaluations to measure success, gather feedback, and identify areas for improvement.

• Adapt to changing circumstances and handle unexpected challenges during events with professionalism. Page 2

Aug 2007-Nov 2008 Hotel Viking Newport, RI

SALES MANAGER

• Created relationships with clients in the New York market through prospecting, outside sales calls and presence at industry events.

• Provided a high level of service to planners while maximizing profits for the hotel.

• Collaborated with other hotel departments, such as marketing, operations, food and beverage, to ensure seamless guest experiences.

• Consistently exceeded quarterly sales goals in both room revenue and catering revenue. July 2005-Jan 2007 The Newport Harbor Hotel & Marina Newport, RI CORPORATE SALES MANAGER (Feb 2006-Jan 2007)

• Increased sales revenue generated from existing corporate accounts.

• Generated new group business by developing relationships with key contacts in the corporate market via outside sales appointments.

• Participated in hospitality industry organizations representing sales opportunities for the property. DIRECTOR OF CATERING (July 2005-Feb 2006)

• Planned details for all group business; maximizing catering revenues and building client relationships.

• Sold and coordinated catered events soliciting new and existing accounts; increased sales by 25%.

• Prepared bi-monthly catering forecasts and budget reports. Sept 2002-Sept 2004 Glasser LegalWorks New York NY SENIOR MEETING AND EVENT PLANNER

• Negotiated terms of contracts, including room blocks and meeting space, with hotels for conferences, trade shows, and social events.

• Managed budget for each conference; reconciled final billing.

• Hired and trained administrative and on-site staff.

• Planned all aspects of program logistics with hotels; confirmed banquet event orders, audio/visual equipment, rooming lists, guarantee numbers, technology, and set up. Sept 1996-Sept 2002 The Harvard Club of New York City New York, NY CATERING SALES MANAGER

• Generated and maintained new business by developing existing accounts as well as new sales leads; consistently exceeded sales goals and ensured positive experiences for clients.

• Responsible for booking and planning catered events, both corporate and social.

• Assisted clients with menu and wine selections; coordinated music and flowers; provided appropriate set up and audio/visual equipment.

• Focused on up selling and maximizing the potential of all catering space to increase sales revenues.

• Worked very closely with all departments at the club fostering strong relationships with internal clients.

• Maintained close contact with clients, obtaining detailed feedback as to the success of each event as well as securing future bookings and referrals.

Page 3

Education

The American College of Switzerland Leysin, Switzerland BA: International Studies; Social Sciences concentration Windows of the World Wine School New York, NY

Skills

• Event planning and management

• Budgeting and financial management

• Vendor negotiation and relationship management

• Team leadership and coordination

• Event marketing and promotion

• Risk assessment and contingency planning

• Creative event design and theme development

• Excellent communication and interpersonal skills References: Available upon request.

Contact this candidate