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MARY K. THOMAS

Mira Road (E), Thane, Mumbai, India

Contact number: +918*********

Email: ad1rk3@r.postjobfree.com

HR & Administration

PROFILE SUMMARY

I am an Administrative & Marketing Professional with more than 10 plus years of experience in various Industries, serving different positions in Administration, HR & Marketing activities. Also directly reporting and assisting the CEO, CFO and General Manager in handling confidential, complex Admin and business tasks.

Excellent communication & interpersonal skills, coordinating across multiple departments under strict timelines

Strong networking skills and building good relations among industry professionals and stakeholders.

Conversant at maintaining confidential reports / documentation and carrying out ethical business practices

Organized, managed and participated in many major Company events and social events. Compered as Master of Ceremony and facilitated on multiple occasions. Maintained updated info on Social Media pages of the Company with designing and content writing.

Proficient with MS Office Suite, HR Management, CRM and other Database software.

Exceptional skills in Business Correspondence, Preparing Presentations, Training and Time Management. Present Job: Currently working for Brand Institute (a US based Company which is into branding and identity development for Healthcare, Consumers and B2B Companies) as Human Resource and Administration Support for their Pan India operation. Mar 2022 - Present

Freelancing work from home jobs:

HR recruitment Consultant for Varvic Recruitments June2021-Mar 2022

Worked as a Business Development Manager (Digital Marketing) for Bright Media Solution Feb 2021-May 2021

PROFESSIONAL EXPERIENCE – U.A.E 2003 - 2020

Fujairah Marbles & Tiles Factory, Fujairah, U.A.E. June 2014 –May 2020 Executive Assistant to General Manager & Factory Manager Administration:

Coordinating with Company’s Stakeholders, generating various reports & statistics, presentations, drafting Business correspondences (business letters, emails to clients/customers, memo, contracts etc.)

Coordinating with various department heads, site engineers & Head office on updates and reports on behalf of GM and assisting in Vendor Registration procedure of the Company

Coordinating with PRO & arranging to renew Company’s legal certificates/ licenses.

Monitoring office equipment tools, Monitoring maintenance of Office premises, maintaining Database and coordinating with service providers/vendors.

HR activities: Screening of CVs, conducting interviews and short listing of candidates for final interview. Handled orientation program. Maintaining employee’s database, renewal of visas, attendance for payroll, leaves, medical insurances, assisting the Head Office in performance evaluation program of the employees. Projects Coordinator:

Defining new projects, developing PRS for purchase of materials on the Oracle system. Issuing material to Project sites on Oracle. Handled Daily projects activities: LPO, noting variations, internal coordination with production, stores and project team

Assisting in designing and compiling of Company’s Prequalification profile package, brochures & arranging technical submittals for bidding of projects

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Cornerstone College of International Studies, Fujairah, U.A.E. April 2014 – June 2014 Marketing Executive (Two months Contract)

Developed, implemented and managed marketing strategies towards PR campaigns and institute branding

Generated business leads through emails, telephonic and regular client meets

Organized and participated in marketing events to build a strong network within the educational sector

Prepared presentations and reports for analysis; handled databases, CRM, social media marketing

Researched on new marketing trends and handled budgets for the quarter Jumeirah Golf Estates, Dubai, U.A.E. April 2013 – June 2013 Commercial Coordinator (2 months contract Project)

Streamlined the database management system & studied investors’ files and prepared report on defaulters

Audited property registrations with Dubai Land Authority, mortgage approvals & end to end paperwork

Coordinated with Customer Excellence & Collection Department for regular update on payments from Clients.

Drafted articles and prepared ppt. on property information and updates for marketing materials (website, social media pages, brochure, leaflets etc.)

Fujairah International Airport, Fujairah, U.A.E Feb 2011 - Dec 2013 Marketing Executive- (Consultancy basis)

Planned and organized the mega event ‘Air Center Conference Event’, hosted for the first time in Fujairah. Handled end to end arrangements from guest list preparation to logistics arrangement at venue

Implemented and managed CRM system and lead generation for the marketing team

Conducted in-depth market research and designed social media content for online marketing

Identified vendors for supply of materials and services with best price, timely delivery and good product quality.

Actively coordinated and organized brand stalls in exhibitions and conferences: Air Centre Conference Arabian Travel Market, Airport Shows etc.

Temporary jobs in Private coaching -Communication skills in English & Business Communication to students and employed professionals. - 2008 - 2011 Emirates Sembcorp Water & Power Company, Fujairah, U.A.E. Dec 2007 – Dec 2008 Projects Administrator for the Project Division

Responsible for purchase and regular maintenance of office equipment & stationary supplies for the division

Prepared presentations and organized refreshments for project & board meetings.

Responsible for cash management for the department; coordinated with sub-contractors for payment certificates

Responsible for handling custom clearance documents and timely coordination for clearance of cargo

Handled to and fro travel & hotel arrangements for project manager and engineers Fujairah National Construction & Transport Co. (FNCT), Fujairah, U.A.E. Dec 2006 – Dec 2007 Technical Coordinator & Assistant to the General Manager

Issued work orders for the Project Managers on different sites.

Liaised with the Public Relation Department for visa related matters of employees and laborers, timely renewal of Licenses for the company & sister concern companies, obtaining building permits and other clearances from municipality & civil defense authorities, for sites under construction.

Trained & monitored the jobs of document controller & assistants. Compiled information & updated company profile for preparation of pre-qualification package to bid for new projects.

Liaised with recruitment agencies locally and internationally for recruiting & outsourcing of new employees & laborers and scheduled interviews with the General Manager Fujairah Free Zone Authority, Fujairah, U.A.E. March 2006 – Dec 2006 Executive Assistant to the Director General and Marketing Head.

Liaised and maintained communication among senior management, middle management and investors.

Attended Client’s requirements & complaints and generated reports for the reference of the Director General, thereby highlighting the issues which require immediate attention and approvals. Page 3 of 3

Handled travel arrangements and extensive diary management for the Director General.

Prepared Licenses, Agreements and Share Certificates for new investors. Prepared articles for the free zone magazine and speeches for different events for the Director General. Assisted in managing Events and drafting speech for the events.

Seacor Environmental Services Middle East Ltd., Fujairah, U.A.E. Nov 2003 – Feb 2006 Executive Secretary

Performed secretarial and administrative functions assisting the GM, foreign delegates and personnel for projects

Responsible for mobilization and de-mobilization of workers & equipment in the event of any spill

Managed and monitored annual training for employees and employee life cycle management activities

Liaised with recruitment companies in India & international market for outsource of technicians for projects OTHER EXPERIENCES - INDIA 1992-2003

Organization Designation Duration

Shaw Wallace & Company Ltd. Executive Assistant Nov 2001 - Jul 2003 Lakeside Chalet Marriott & Renaissance Hotel Marketing Assistant Jan 2001 - Jun 2001 Entertainment Television Channel Network Executive Secretary Jun 2000 - Jan 2001 M/s Dudani Exports Pvt. Ltd. Executive Secretary Oct 1992- Dec 1996 ACADEMIC QUALIFICATION

Master Degree in Business Management with specialization in Marketing in 2012 from Indira Gandhi National Open University, New-Delhi, India

Post Graduate Diploma in Management (HR, Sales & Marketing, Finance & Operations)

Bachelor’s Degree in Sociology from S.N.D.T. Women's University, Mumbai, India. CERTIFICATIONS

MSOffice (Word, Excel, PowerPoint)

Diploma in Travel & Tours Airline Management – India International Training Centre (IIT, Mumbai, India)

Member of Toastmasters Club an achiever of Competent Communicator & Competent Leadership Awards

Conducted Educational workshops on Values and Soft Skills for youth and Summer Camps.

Networking & Research

Excellent in Drafting Reports, Speeches and Business Proposals

Experienced working on Oracle, Visio software, Photoshop (Basic), Fidelio & MARSHA

Work experience in Customer Relation Management System (Zoho & Salesforce) & Visual Basic Database system

SOFT SKILLS

Effective Communicator (Verbal & Non-Verbal), Good Leadership Skill, Enjoys Teamwork, Critical Thinking, Positive Attitude, Adaptable, Strong Work Ethics, Creative and enjoys anchoring events, Enjoys listening to Music, singing & dancing, Enjoys fitness activities of exercise and meditation. LANGUAGES

English, Urdu, Hindi, Malayalam, Marathi and Konkani PERSONAL SOCIAL MEDIA PAGES

Linkedin: linkedin.com/in/mary-thomas-b018241a

Instagram: marys_column

PERSONAL DETAILS

Nationality: Indian

Passport No: Indian Passport # L3836997

Driving License: Holding Valid UAE. License

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