Payroll Specialist Accounts Receivable

Theresa Brown

** *********** **.

Somerville, AL 35670

(Cell) 256-***-****

********.*****@*****.***

Experience

**/** – Present Labor Payroll Specialist Robert Half International/ADS LLC Huntsville, AL (Remote)

Weekly analysis of labor into Deltek T&E then export timesheets file, import data into Costpoint

Bi-weekly Payroll

Setup new employees into Costpoint & Deltek, update wages or any other reverent information

Enter manual timesheets for any correction/changes

Daily Maintenance each morning transferring new data into Deltek,

01/18 – 01/21 Accounts Receivable Duties/HR Sue-Jac Decatur, AL

Record cash receipts

Compile cost for Time & Material to do monthly invoicing to customers

Compute Sales/Use tax for monthly invoicing

Reconcile and compare cost to budget EOM reports for AR

Oversee potential new hire employee’s paperwork, background checks, overview of company benefits

Yearly 1095-C and 1094 IRS yearly forms

01/13 – 2017 Accounting Assistant M & D Mechanical Decatur, AL

Record daily cash receipts

Prepare Time & Material and AIA invoices to customers

Do all aspects of EOM & Yearly closing, i.e., Reconcile Balance Sheet accounts Prepare EOM Journal entries for closing, Reconcile GL and Job Costing ledger

Allocate Job cost to varies jobs when required

Responsible for cost coding all Accounts Payable invoices, calculation of any Use/Sales tax and tax abatements to invoices

Maintain additions and deletions to Fixed Assets

Responsible for all aspects of weekly Payroll i.e., Entering weekly timesheets for PR of 113 hourly/Salaried employees, Davis Bacon Wage scale when on Government jobs, file weekly 941 deposits, 401K contribution/ loan payments, Court Orders and Garnishments. Safety Bonus checks and any employee reimbursements

Maintain Fixed Assets additions and deletions, depreciation

Gather all documentation for external auditors

Other miscellaneous duties when assigned by Accounting Manager

3/13 – 12/13 Payroll Manager Rilin Management Group Decatur, AL

Verify new employees’ ability to work thru Federal E-Verify website

Prepare semi-monthly payroll for over 630 employees (9 McDonald’s restaurants)

Track varies daily and weekly quality reports for restaurants

Update employees’ personal information

Preform other duties as requested

Wage Verification reports for varies Governmental and private agencies

07/12 – 01/13 Payroll Accountant –Part Time Temporary Blevins Tax & Accounting

Responsible for client’s payroll i.e., weekly, bi-weekly, semi-monthly, or monthly payroll.

Prepare 941’s, Quarterly and Yearly tax returns, 1099’s & W-2’s.

Prepare required documents for Workman’s Compensation audits for payroll clients.

Communicate with IRS, State and/or local tax officials regarding any discrepancies in client’s payroll tax documentation.

12/11 – 2/12 Temp Assignment Accounting Clerk II Keystone Foods Huntsville, AL

Responsible for daily invoicing of outside and intercompany sales, reviewing product pricing and calculating freight per line item, issuing credits and rebills

Maintaining freight log and proration on freight bills per AR invoice

Maintaining Freezer Inventory of four plant sites

Update over/shorts weights of customer invoicing log

10/2010 – 11/2011 Take care of my dying mother until she passed away and oversaw her affairs after she died.

7/2008 – 9/2010 Senior Billing Analyst DRS-Test & Energy Management Huntsville, AL

Monthly billing of Governmental & sub/ commercial contracts. Submitting CPFF, FFP, & Milestone data into WAWF for payment.

Reconciliation of Government invoice with O & D Reports from DFAS

Maintaining contracts values

4/07 – 5/2008 Consulting

Iron Mount Corporation– Analysis and reconciliation of Balance Sheet accounts for year ending 2005 for external Auditors to prepare financial review.

Freedom Axle Company – updating and inputting AR, AP into accounting software package, preparing and performing weekly PR, filing of AL 2006 annual Fuel Tax Report

Thompson Fabricating LLC – mid-month forecasting, end of month closing, preparing internal reports for yearly Inventory audit.

8/98–3/2007 Accounting Manager EFP Corporation Decatur, AL

Develop and review annual financial statements.

Supervise all activities related to the complete accounting cycle of a manufacturing company, GL, AP,AR, PR

Process weekly Payroll for ninety employees

Supervision of two administrative employees at Decatur plant

Monthly analysis of General Ledger accounts

Maintain new tooling costs

Prepare various month end reports.

Reviewed EOM standard cost and inventory reports

Audit monthly inventory count at Gordonsville plant

Function as an ISO internal auditor

Oversaw duties and functions of Accounting Clerk for Nashville and Gordonsville, TN plants

Implementation of documentation for ISO certification

Account Reconciliations of Balance Sheet accounts

Review and approval of Expense Reports

Implementation of centralized office supply room, to reduce costs

5/97–8/98 General Ledger Accountant Miltope Corporation Hope Hull, AL

Reconciliation General Ledger accounts.

Prepared general journal entries.

Maintenance of fixed asset system.

Prepared month-end and year-end closing entries.

Assisted with payroll/labor input.

Monthly Bank Statement reconciliations

Assisted in ADP input of employee hours

4/96-5/97 Corporate Accountant Alabama Easter Seals Society Montgomery, AL

Posted and reconciled all ledgers and journals, posted all receipts to cash journal, maintained petty cash fund, insured deposits made on a timely basis, reconciled bank statements.

Prepared corporate office payroll, prepared monthly and quarterly tax reports, w-2’s and 1099’s, invested surplus funds.

Responsible for the maintenance of employee benefits packages.

1/95-6/95 Accountant Trend Pharmaceuticals Destin, FL

Update general ledger, accounts payable, accounts receivable

Prepared weekly payroll, weekly and quarterly tax reports

Managed owner personal obligations

7/92 – 8/94 Accounting Administrator North AL Mental Health Board Decatur, AL

Managed the preparation of cash disbursements, A/R, cash deposits, monthly and quarterly tax reports, and W-2’s and 1099’s

Prepared monthly payroll, invest surplus funds, compiled material for financial auditors

Reconciliation of Medicare and Medicaid monies

8/90 – 7/92 Fiscal Officer Morgan County Commission Decatur, AL

Managed A/R, subsidiary ledgers for County Commissioners state funded monies

Month-end and year end closing

Various monthly reports to state and county agencies

Education

Athens State College GPA 3.40 Bachelor of Science in Accounting

Minor Business Administration

Member of Delta Mu Delta National Honor Society

Calhoun Community College Associates of Applied Science in Accounting

Magna Cum Laude

Additional information

ISO Certified Internal Auditor

AS 3600 and AS 400

Quick Books

Microsoft Office Software

ADP Payroll System

Notary Public MAS90 Oracle

Foundation Software

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